Business Projects Coordinator - CEO Office

Pureseoul; Greater London; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Employee discount: 20% across online &

Holiday entitlement: 30 days pro rata

Casual dress code: Comfy environment

Pension scheme: Company pension (5%)

Professional development

EAP Platform

BrightXchange discounts

Job summary

PURESEOUL is seeking a Business Projects Coordinator to support the CEO Office in London. This in-office role coordinates company-wide projects, milestones and deliverables, ensuring responsibilities and deadlines are clear.

You will work across departments, track progress, identify risks and help move multiple initiatives forward with structured plans and proactive follow-up. This is a fast-paced, growing company requiring proactive, detail-oriented collaboration.

Qualifications

• Experience in project coordination, business operations, administration, or a similar role.
• Strong organisational skills and the ability to manage multiple projects and priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Comfortable working with senior leadership and coordinating across different departments.
• Able to break down complex projects into clear actions, deadlines and deliverables.
• Strong attention to detail, follow-through and accountability.
• Confident identifying problems, asking questions and escalating issues when necessary.
• Adaptable, resourceful and willing to get involved in different areas of the business.
• Comfortable working in a fast-paced, growing and constantly evolving company.
• Proficient in Microsoft Office / Google Workspace and project tracking tools.

Responsibilities

• CEO Office Coordination: Support the CEO in coordinating company-wide projects, priorities and strategic initiatives across departments.
• Project Planning: Help define project scope, objectives, deliverables, timelines, key milestones and ownership.
• Stakeholder Coordination: Work with internal teams, contractors, suppliers, consultants and external stakeholders to ensure projects progress effectively.
• Progress Tracking: Maintain clear project trackers, action plans and status updates, ensuring deadlines and responsibilities are visible.
• Follow-up & Accountability: Proactively follow up with stakeholders, identify outstanding actions and elevate delays, risks or issues to the CEO.
• Cross-functional Support: Coordinate initiatives across Commercial, Marketing, Property, Facilities, Retail, HR and other business functions.
• Reporting & Visibility: Prepare clear updates for the CEO, helping visualise project progress, priorities, risks, dependencies and outstanding decisions.
• Problem Solving: Identify gaps, anticipate potential issues and help coordinate practical solutions to keep projects moving.
• Documentation: Maintain organised project documentation, meeting notes, action logs and relevant supporting materials.
• Operational Support: Assist with specific projects, site visits, meetings and business initiatives as required by the CEO.

Skills

Project coordination

Administrative support

Stakeholder management

Communication skills

Organisational skills

Microsoft Office

Google Workspace

Project tracking tools

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Position: Business Projects Coordinator - CEO Office

Location: London Office (Holborn) In-office role (not remote)
Schedule: Full-time (Mon Fri, 8:00 am to 4:30 pm)
Salary: £35,000 - £40,000(depending on experience)

About PURESEOUL

PURESEOUL is the largest Korean cosmetic specialist in the UK. We work directly with some of Korea's top beauty brands to offer an extensive range of over 2000 Skincare, makeup, hair and body products online and via our offline stores. Since 2019, we have been the go-to destination for UK K-Beauty enthusiasts online and offline, with 10K+ 5-star Trustpilot reviews!

About the Role

You will work closely with the CEO and key stakeholders to turn business priorities into clear, structured and actionable plans. You will help coordinate projects from initial scope through to completion, ensuring everyone understands their responsibilities, deadlines and deliverables.
You will be responsible for bringing visibility, structure and accountability to multiple initiatives at the same time - tracking progress, identifying risks, following up on actions and ensuring projects continue to move forward.
This is an ideal opportunity for an all-rounder who enjoys working across different areas of a business, is comfortable getting involved in whatever is needed, and wants to gain broad exposure to how a fast-growing company operates.

Key Responsibilities

• CEO Office Coordination: Support the CEO in coordinating company-wide projects, priorities and strategic initiatives across departments.
• Project Planning: Help define project scope, objectives, deliverables, timelines, key milestones and ownership.
• Stakeholder Coordination: Work with internal teams, contractors, suppliers, consultants and external stakeholders to ensure projects progress effectively.
• Progress Tracking: Maintain clear project trackers, action plans and status updates, ensuring deadlines and responsibilities are visible.
• Follow-up & Accountability: Proactively follow up with stakeholders, identify outstanding actions and elevate delays, risks or issues to the CEO.
• Cross-functional Support: Coordinate initiatives across Commercial, Marketing, Property, Facilities, Retail, HR and other business functions.
• Reporting & Visibility: Prepare clear updates for the CEO, helping visualise project progress, priorities, risks, dependencies and outstanding decisions.
• Problem Solving: Identify gaps, anticipate potential issues and help coordinate practical solutions to keep projects moving.
• Documentation: Maintain organised project documentation, meeting notes, action logs and relevant supporting materials.
• Operational Support: Assist with specific projects, site visits, meetings and business initiatives as required by the CEO.

The role will evolve with the needs of the business. You must be comfortable working across different functions, managing competing priorities and getting involved wherever your support is needed.

What Were Looking For

We are looking for a capable, proactive and highly organised all-rounder who can work independently, take ownership and operate with pace.

• Experience in project coordination, business operations, administration, or a similar role.
• Strong organisational skills and the ability to manage multiple projects and priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Comfortable working with senior leadership and coordinating across different departments.
• Able to break down complex projects into clear actions, deadlines and deliverables.
• Strong attention to detail, follow-through and accountability.
• Confident identifying problems, asking questions and escalating issues when necessary.
• Adaptable, resourceful and willing to get involved in different areas of the business.
• Comfortable working in a fast-paced, growing and constantly evolving company.
• Proficient in Microsoft Office / Google Workspace and project tracking tools.

Perks & Benefits

• Employee discount: 20% discount across online and offline stores.
• Holiday entitlement: 30 days pro rata.
• Casual dress code: Comfy and casual dress environment.
• Pension scheme: Company pension (5% employee, 3% employer).
• Professional development: Opportunities for growth and development.
• EAP Platform: Access to well-being and therapy sessions.
• BrightXchange discounts: Cashback, vouchers, and exclusive discounts.

Please note: Due to high application volumes, were unable to respond to every applicant. If you haven't heard from us within two weeks, unfortunately, your application hasn't been successful on this occasion.