Business Analyst - SAP Upgrade Programme

University of Sheffield; South Yorkshire; Hybrid; GBP 39,000 - 47,000; Full time

Benefits offered by this job

Annual leave and pension

Hybrid working

Employee discounts

Job summary

The University of Sheffield is seeking a skilled Business Analyst to provide dedicated BA capability across the SAP Upgrade Programme, shaping programme scope and informing procurement to guide delivery.

Working alongside SAP functional consultants and data/technical leads, you will elicit and consolidate requirements across multiple workstreams, ensuring a coherent baseline for SI engagement in a hybrid, fixed‑term role.

Qualifications

• Strong BA fundamentals across business, data and technology boundaries.
• Experience defining data migration, reporting and data quality requirements.
• Ability to consolidate fragmented requirements into a coherent set.

Responsibilities

• Review existing functional requirements across data, reporting, migration and integration.
• Elicit, challenge and consolidate requirements with cross‑functional leads.
• Plan and facilitate targeted conversations/workshops to fill gaps.
• Develop and consolidate data migration and reporting requirements.
• Maintain a traceable requirements baseline for procurement and SI engagement.

Skills

BA capability

Data experience

Requirements gathering

Stakeholder engagement

Tools

SAP

Job description

Job Title: Business Analyst - SAP Upgrade Programme

Posting Start Date: 01/10/2026

Job Id: 3231

School/Department: IT Services

Work Arrangement: Full Time (Hybrid)

Contract Type: Fixed-term

Salary per annum (£): £38,784 - £47,389 per annum

Closing Date: 15/10/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

You will provide dedicated Business Analysis capability across the SAP Upgrade Programme, developing and consolidating the broader set of requirements needed to define programme scope, inform procurement and give Systems Integrators (SIs) and delivery teams a coherent basis for subsequent design and delivery.

The role will complement the existing SAP functional consultants. Its focus is not to duplicate functional requirements activity, but to work across functional, data and technical areas where requirements are currently distributed across multiple people, workstreams and sources of information.

Context

The programme has strong SAP functional consultancy capability focused on functional requirements. However, the overall requirement set also needs to cover reporting and information, data, data migration, integration, archiving and cross-functional problem areas. Subject‑matter ownership exists across the programme and University, but there is limited capacity to review the existing material, identify gaps and pull these requirements into a consistent and usable whole.

Inputs will include existing functional requirements, workshop outputs, parking‑lot items, known data quality issues, programme decisions and targeted requirements work still to be completed. The resulting requirement set must be sufficiently clear to steer SI scope and procurement, while recognising that appointed SIs will subsequently validate and elaborate requirements during delivery.

Main duties and responsibilities

• Review existing functional requirements and supporting material to identify data, reporting, migration, integration and cross‑functional implications.
• Review workshop parking‑lot items, known data issues, decisions and other programme material to identify requirements that have not yet been captured or are insufficiently defined.
• Work with functional, data, technical and business leads to elicit, challenge, structure and consolidate requirements across the programme.
• Plan and facilitate targeted conversations and workshops where material gaps need to be addressed.
• Develop reporting and information requirements, including distinguishing operational or single‑source reporting needs from wider multi‑source reporting and analytics requirements.
• Develop data migration requirements covering scope, history, business rules, transformation, reconciliation, validation and other migration considerations.
• Develop and consolidate data‑specific requirements, including data quality, retention and archiving requirements.
• Identify cross‑functional requirements and dependencies where processes, data or reporting needs span functional domains.
• Capture integration‑related requirements and implications in collaboration with the relevant technical and functional specialists.
• Apply sensible industry and implementation good practice where requirements cannot yet be fully derived from existing material or direct stakeholder input.
• Maintain a coherent, traceable requirements baseline suitable for procurement and subsequent SI engagement.
• Highlight gaps, assumptions, dependencies and decisions that need resolution to support scope definition and delivery readiness.
• Carry out other duties, commensurate with the grade and remit of the post

Expected outputs

• A consolidated programme requirements baseline covering the relevant requirement types and cross‑functional areas.
• Clear identification of requirement gaps, assumptions, dependencies and outstanding decisions.
• Requirements material suitable for SI scope definition and procurement inputs.
• Targeted reporting/information, data migration and data‑specific requirement sets where additional detail is required.
• A traceable record of source material and stakeholder input sufficient to support later SI validation and elaboration.

Key milestones and timing

• October 2026 - RFI input: provide a sufficiently developed view of requirements and scope to inform the Phase 1 RFI, covering HR, expenses and procurement, with expenses and procurement target solution decisions still to be completed.
• January 2027 - RFP input: develop the requirement set to a greater level of detail to support meaningful SI proposals, scope definition and comparison of responses.
• The initial six‑month engagement is intended to provide continuity across both procurement stages and establish a structured baseline that can transition into implementation.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

This role is best suited to an experienced BA who is comfortable operating across business, data and technology boundaries. Deep SAP functional expertise is not essential; the priority is strong BA capability combined with sufficient data experience to understand and develop migration, reporting, data quality, retention and related requirements, while working effectively with the programme specialists who own the detailed subject matter.

Criteria

Essential or desirable

Stage(s) assessed at

Strong Business Analysis fundamentals, including requirements elicitation, analysis, challenge, documentation, consolidation and traceability.

Essential

Application / interview

Strong data background and the ability to work confidently across functional and technical subject matter.

Essential

Application / interview

Experience defining or analysing data migration requirements.

Essential

Application / interview

Experience developing reporting and information requirements.

Essential

Application / interview

Experience working with data‑specific requirements such as data quality, retention and archiving.

Essential

Application / interview

Experience in complex business transformation environments, ideally spanning HR and Finance.

Essential

Application / interview

Ability to work across multiple workstreams and specialists, joining up fragmented information into a coherent requirement set.

Essential

Application / interview

Ability to work effectively with incomplete information, identify gaps and make pragmatic use of recognised good practice.

Essential

Application / interview

Strong stakeholder engagement and workshop facilitation skills.

Essential

Application / interview

Experience of ERP or enterprise application transformation programmes.

Desirable

Application / interview

Experience of SAP transformation programmes, including S/4HANA and/or SuccessFactors environments.

Desirable

Application / interview

Experience supporting procurement, RFI/RFP or SI selection activity.

Desirable

Application / interview

Further Information

Grade

7

Salary

£38,784 - £47,389 per annum

Work arrangement

Full‑time

Duration

Six months from date of appointment

Line manager

SAP Upgrade Programme Manager

Right to work in the UK

If you do not currently hold the right to work in the UK, you can find more information here to help determine your visa eligibility. Additional guidance is also available on the UK Visa & Immigration website.

For informal enquiries about this job contact Emma Wood, SAP Upgrade Programme Manager: on [e-mail].

Next steps in the recruitment process

It is anticipated that the selection process will take place from w/c 26 October 2026. This will consist of an initial 30 minute video screen call with successful first round candidates, moving to a formal face to face competency based interview plus BA skills assessment through a case study . We plan to let candidates know if they have progressed to the selection stage during w/c 19 October 2026. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Jennie Gladwin on [e-mail].

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 41days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
• A range of generous family‑friendly policies
  • paid time off for parenting and caring emergencies
  • access to menopause support in the workplace
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Closing Date : 15/10/2026

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.