Business Affairs Coordinator

Box; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic film production company in London seeks a Business Affairs Support role. This position offers a chance to gain practical skills in film financing, production, and distribution processes. Ideal candidates should be self-motivated, highly organized, and possess strong communication skills. A passion for cinema is a plus. This could be an exciting opportunity for someone eager to dive into the entertainment industry!

Qualifications

• Strong desire to learn and develop skills.
• Capable of building thorough understanding of rights/sales data management.
• Excellent oral and written communication skills.

Responsibilities

• Contacting distributors and tracking payments.
• Processing invoices and payments.
• Updating Business Affairs documentation.
• Liaising with production teams on necessary documents.

Skills

Strong desire to learn

Motivated self-starter

Excellent communication skills

Organizational skills

Proficient in Office Package

Passion for cinema

Tools

Office Package

Google Suite

e-Signature tools

Job description

The role is one of support for the Business Affairs Department and is a wonderful chance to gain skills, knowledge and exposure in film financing, production and sales – with a particular focus on distribution and sales processes and documentation.

Working with the Business Affairs Department on matters including:

• Contacting distributors and tracking receipt of payments on internal management system / charts
• Processing invoices and payments related to distribution deals
• Updating and circulating Business Affairs / closing documentation and distribution agreement updates
• Liaising with production teams on tax forms, deliverables, compliance forms and other such production related details and documents needed for distribution deals
• Tracking collection account management activity and status of contracts in negotiation
• Coordinating signatures, including for various closing documents, such as Notices of Assignment
• Liaising with the delivery team and distributors on delivery schedules and status of delivery (film materials and documentation)
• Coordinating Withholding Tax reductions and refunds
• Drafting and sending Notices of Delivery
• Inputting information relating to distribution agreements, payments and deliveries on MovieChainer (rights management system)
• Managing receipt and filing of royalty statements, including via our royalty management software
• Interpreting royalty statements and tracking overages
• Contributing to team meetings on collections, delivery, including hosting and organising the agenda for Business Affairs-centric meetings
• Film Market scheduling for the Business Affairs team
• Researching and co-ordinating international grant and subsidy opportunities and guidelines with relation to co-productions and national governments
• Preparing charts (e.g. presales collateral, distributor reporting status, holdbacks summaries) and developing proficiency in presenting important updates on closing calls, etc.
• Scope to develop contractual drafting skills for distribution agreements and other essential documents

Person specifications

• Strong desire to learn and develop skills, with capacity to build a thorough understanding of rights/sales data management including data input
• Must be a motivated self-starter who can prioritise and complete multiple tasks at a time
• Must be comfortable working in a varied, high-speed and demanding environment and be a team player
• Excellent oral and written communication skills with the ability to deal with a wide range of people at all levels of careers / stakeholders
• High level of organisational skills
• Proficient utilisation of Office Package (including Excel), Google Suite, e-Signature tools
• Passion for cinema and a keen interest in entertainment industries is a plus!

How to apply

Please send a cover letter (no longer than one page) and your CV (no longer than 2 pages) to [e-mail]

Rocket Science will be in touch with shortlisted candidates by 17 November. Applicants who have not been contacted by that date should assume their application has been unsuccessful.

Studies have shown that women, communities of colour and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture—if you’re excited about the role but don’t meet all the qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that we really value.

#LI-DNI

The closing date for this position is 14/11/2025 at 11:00