Business Administrator (Level 3) Apprentice

Langham Hall Group; City Of London; On-site; GBP 18,000 - 24,000; Part time

Job summary

A leading alternative fund administration company in London is seeking a Business Administrator (Level 3) Apprentice to assist with administrative tasks and support the Alternative Investment Fund Management team. The role offers training alongside responsibilities such as data entry, diary management, and regulatory client support. Ideal candidates will demonstrate strong communication skills and a willingness to learn in a dynamic environment.

Qualifications

• Ability to work in a small company environment with focused and hardworking individuals.
• No formal experience is required as on-the-job training will be provided.
• Ability to plan effectively, with strong deadline orientation.

Responsibilities

• Assist with administrative tasks including using the CRM.
• Manage expenses and assist in preparing presentations.
• Deliver work to expected standards and timeframes.

Skills

Excellent communication skills

Team focused attitude

Strong attention to detail

Education

Minimum 5 GCSEs including English and Maths

Job description

Business Administrator (Level 3) Apprentice

Department: AIFM

Employment Type: Contract / Temp

Location: London

Description

Langham Hall is one of the fastest growing businesses in the alternatives fund administration sector. It is also one of the last remaining owner managed businesses, providing premium quality accounting, administration and investor reporting services to private equity and fund clients. Langham Hall has a dynamic management and leadership team, all of whom are involved in client work which ensures a rigorous focus on quality of client work and support for the teams. We administer more than $230 billion across 750+ funds and provide depositary oversight on a further $200 billion across 300 AIFs. With around 900 professionals in ten offices across Europe, the US and Asia, we combine expertise, integrity and technology to deliver insight and lasting impact whilst developing the next generation of industry professionals.

We are looking for an enthusiastic individual to join and work within the Alternative Investment Fund Management team, supporting in providing regulatory hosting services in the alternative investment strategy space (including debt, infrastructure, private equity, and real estate). Please note we are expecting the apprentice to assist initially with administrative tasks but depending on aptitude and interest, subject to the sole discretion of the employer, the role may evolve to more compliance-based role.

This role offers a unique opportunity to develop essential professional skills, including providing effective support, working collaboratively within a team, and delivering excellent communication. Ideal candidates will demonstrate a strong willingness to learn, a proactive approach, and a genuine drive to support others. If you are eager to grow in a dynamic corporate environment and contribute to shared success, we would love to hear from you.

Apprentice responsibilities will include assisting with administrative tasks, including using the CRM, updating databases, assisting Head of Regulatory Services and team with excel, powerpoint presentations, bookings, managing expenses etc. Tasks will also include assisting analysts with client oversight, within the firm’s alternative investment fund clients.

To succeed in this role, you should have excellent communication skills, a team focused attitude, and a willingness to learn.

In accordance with the Apprenticeships, Skills, Children and Learning Act 2009 (ASCLA), the candidate will be expected to complete the Business Administrator Apprenticeship Level 3 Standard training qualification.

Full details of the course can be found at: Level 3 Business Administration Apprenticeship - BPP

You’ll become an outstanding written and verbal communicator, able to take the initiative and be confident in managing business priorities. Throughout the programme you’ll also develop innovative strategies to support business operations and coordinate between departments, from planning and organising to record‑keeping and quality control.

The candidate will also seek to proactively create opportunities within the wider business to gain exposure to tasks, knowledge and skills associated with their studies. Subject to the sole discretion of the employer, other further study pathways related to the tasks may be considered.

Key Responsibilities

• Administrative tasks, photocopying, arranging meetings, facilitating communications between the team and arranging group activities.
• Data entry into Customer Relationship Management, diary management, and managing expense claims.
• Assisting with presentations, excel.
• Assisting analysts or team with providing services for regulatory hosting clients.
• Checking Anti-Money Laundry.
• Assist in checking Companies House; Google checks on Appointed Representatives/funds/potential clients.
• Delivering work to the expected standard and timeframes.
• Forwarding invoices to clients and chasing for payment, escalating where necessary.

Opportunity for training in further compliance functions, (at discretion of employer subject to aptitude and employee interest also) such as:

• Assist in the client take on process and client risk assessments.
• Assist in collation of Team Minutes, Partner Reporting, and preparation of AIFM reports.

In addition to the duties listed above, the candidate may be requested to perform other ad hoc work from time to time.

Skills, Knowledge and Expertise

• A minimum of 5 GCSEs with Grades 9-4 (A* to C), including English and Maths.
• No formal experience is required as on the job training will be given alongside the help and support of the other team members.
• Ability to think laterally about the practical application of skills learned as part of the apprenticeship, and within the Alternative Investment Fund Management business.
• Ability to be well‑organised, and to meet deadlines.
• Excellent attention to detail and an inquisitive mind‑set.
• Ability to work in a small company environment with focused and hardworking individuals.
• Ability to plan effectively, with strong deadline orientation.
• Strong verbal and written communication skills.