Business Administrator

West Nottinghamshire College; Mansfield; On-site; GBP 20,000 - 25,000; Full time

Job summary

An educational institution in Mansfield is seeking an Administrative Assistant to provide high-quality clerical and administrative support. The ideal candidate should have strong organisational skills and a proven ability to manage communications effectively. Experience in Business Administration to Level 3 or substantial relevant experience is essential. This role requires a self-motivated individual capable of working under pressure while maintaining a high standard of accuracy and confidentiality.

Qualifications

• Recent practical experience in administration.
• Excellent organisational and administrative skills.
• Working knowledge of Microsoft Office packages.

Responsibilities

• Provide clerical and administrative support to the team.
• Handle course enquiries and maintain documentation.
• Organise meetings, take minutes, and schedule diaries.

Skills

Organisational skills

Administrative skills

Interpersonal skills

Communication skills

Microsoft Office knowledge

Education

Business Administration Level 3

Job description

You will have recent, relevant practical experience combined with excellent organisational, administrative and secretarial skills. You will have a working knowledge of Microsoft Office packages, including Word, Excel, Access and Outlook. You will be qualified in Business Administration to Level 3 or have substantial recent and relevant experience in Business Administration.

You will have excellent interpersonal and communication skills as you will be the first line of contact for both internal and external enquires. You should be flexible and adaptable, be able to work under pressure to tight deadlines and maintain accuracy and quality of outcomes at all times. You will be required to work alongside the team and on your own initiative as required.

You will be a highly self-motivated, energetic and driven individual, encompassing a strong sense of autonomy. You will possess strong presentation and communication skills and be able to demonstrate achievement of targets.

The role will require you to embed the college’s values, Respect, Integrity, Collaboration, Compassion and Ambition.

2. The Post

1. Main Duties and Responsibilities

1. To provide clerical and administrative support to the team to a high standard of accuracy and presentation, to include general correspondence and reports, whilst undertaking efficient execution of general office duties.
2. Contacting learners: handling course enquiries, bookings and contacting absent learners in line with the college attendance procedure.
3. To maintain all associated documentation, files and records and make them available for inspection or audit if requested to do so.
4. Using the appropriate method ensure all learner enrolments, registration and achievements are entered effectively and within appropriate timescales to achieve timely frameworks.
5. To arrange and attend team meetings, organise diaries, distributing agenda, take notes and prepare minutes for the team meetings.
6. To book additional accommodation/facilities/activities as required.
7. Maintain precise information at all times to enable accurate management reports to be generated.
8. Compile and order all stationery requirements for the curriculum area and assist in preparation of resources for classes.
9. Support the curriculum area’s risk assessment process.
10. To ensure all enrolments and achievements are logged accurately.
11. To liaise with internal and external customers and agencies as necessary.
12. To maintain strict confidentiality and discretion at all times.