Business Administration Apprenticeship - Heathrow Shared Apprenticeship Scheme

K10 Apprenticeships Limited; England; Remote; GBP 11,000 - 14,000; Full time

Job summary

The Heathrow Shared Apprenticeship Scheme, run by K10 Apprenticeships Limited, offers an 18-month Level 3 Business Administration apprenticeship near Heathrow. The role involves desk-based office work, document control, and coordinating inductions while gaining formal qualification.

You will study a Level 3 Business Administration course funded by the training provider, with a typical 40-hour week and start times around early morning.

Qualifications

• GCSE English and Maths at Grade 3 or above or Functional Skills Level 1+.
• Ability to travel across patch to visit sites and training days.
• 18+ due to site Health & Safety rules.
• Right to work in England and not enrolled on other courses.
• Proficient with ICT and Microsoft Office.

Responsibilities

• Using content management systems to maintain internal databases.
• Organising and storing paperwork, documents and computer-based information.
• Devising and maintaining office systems.
• Booking rooms, attending meetings, taking minutes and keeping notes.
• Managing and maintaining budgets, as well as invoicing.
• Liaising with staff in other departments and with external contacts.
• Ordering and maintaining stationery and equipment.
• Sorting and distributing post and organising outgoing mail.
• Organising & Delivering Site Inductions.
• Collecting and storing Health & Safety documentation.
• Using MS Office (Word/Outlook/PowerPoint/Excel/Access) to produce documents.

Skills

Can-do attitude

Adaptability

Task prioritisation

Problem solving

Communication skills

Collaboration

Analytical thinking

Travel flexibility

Learning agility

Health & safety awareness

Education

GCSE English/Maths (Grade 3+ or Functional Skills Level 1+)

Tools

MS Word

Outlook

PowerPoint

Excel

Access

Job description

Business Administration Apprenticeship - Heathrow Shared Apprenticeship Scheme

• Business Administration Apprenticeship - Heathrow Shared Apprenticeship Scheme

About The Role

The Heathrow Shared Apprenticeship Scheme is one of the UK's most exciting apprenticeship programmes. The scheme provides career changing opportunities for residents close to the airport.

Administrators, sometimes known in construction settings as Document Control officers, need a broad range of skills to work efficiently and to help increase business productivity. The function is integral to any construction organisation as they process and manage various procedures, paperwork, communications, permits, orders, etc. Duties typically include:

• Using content management systems to maintain internal databases
• Organising and storing paperwork, documents and computer-based information
• Devising and maintaining office systems
• Booking rooms, attending meetings, taking minutes and keeping notes
• Managing and maintaining budgets, as well as invoicing
• Liaising with staff in other departments and with external contacts
• Ordering and maintaining stationery and equipment
• Sorting and distributing incoming post and organising and sending outgoing post
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Organising & Delivering Site Inductions
• Collecting and Storing Health & Safety documentation
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases

Office-Based Role - This role involves prolonged periods of desk-based work, computer use, and telephone communication within an office environment. K10 Apprenticeships will consider reasonable adjustments where possible to support individuals in carrying out the essential duties of the role.

K10 are a disability confident employer, who are proud to support apprentices in the workplace and at college. The K10 team being trained in assisting learners with varying levels of support and guidance.

If you have any disabilities or require reasonable adjustments in the interview process, please let us know and we would be happy to accommodate.

Typical Working Week

40 hours p/w with start time typically between 07:00 & 08:00 inclusive of paid 8 hours at college.

Person Specification

• A 'can do' attitude - willing to get stuck in, take accountability for decisions and actions and who takes pride in their work
• A love of variety in a role and ability to adapt to a dynamic, fast-paced working environment
• Ability to quickly prioritise tasks and the initiative to dive head-first into problem solving
• No two days are the same on the front line and not every day goes to plan, so you'll need to be quick on your feet to respond!
• Excellent communication and collaboration skills and enjoy working with multiple teams
• Ability to analyse and interpret information and effectively communicate this to different team members and audiences
• Ability to travel freely across our patch to visit different sites and travel to training days
• Curiosity to learn quickly in a reactive and dynamic working environment.
• Ability to work in all weather conditions to serve our customers and protect the environment
• Able to understand and follow health and safety protocols

English and Maths at GCSE Grade 3 or above, or Functional Skills at Level 1 or above.

The information/qualifications you provide on your CV will be verified; any inaccuracies will have a negative impact on your application.

Desired Requirements

It will be an advantage if you have some previous related work experience and you should be confident using ICT and Microsoft Office.

Key Training/College Information

K10 will enrol you to the Level 3 Business Administration course and fund your qualifications through an accredited training provider.

The apprenticeship duration is 18 months with an additional 3 months for your End Point Assessment (EPA).

To start this apprenticeship, you'll need to be:

• Living in England for the last 3 years and have right to work status
• Not enrolled on any other courses
• 18+ due to site H&S rules

The Heathrow Shared Apprenticeship Scheme seeks to support our sustainability strategy 'Connecting people and planet', and our ambition to make Heathrow a great place to live and work for our colleagues and local neighbours. As such, certain opportunities are currently available only to individuals living in the 9 local boroughs surrounding Heathrow. These are:

• Hillingdon
• Hounslow
• Ealing
• South Buckinghamshire
• Elmbridge
• Slough
• Runnymede

Who We Are

We are UK's largest construction-specific Flexi-Job Apprenticeship Agency. Founded in 2009, we are an award-winning social enterprise with a passion to convert potential.

Our aim is to place our learners in sustainable employment on projects in their local area. To do this, we collaborate with government, referral organisations, local authorities, developers, contractors, and colleges, to deliver apprenticeship programmes specifically designed to upskill the future of construction.

GDPR Privacy Statement

We are committed to protecting your personal data. Any information you provide as part of the recruitment process will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Your data will be used solely for the purposes of assessing your suitability for the role and for related recruitment activities. If you are unsuccessful, we will retain your personal data for 24 months following the conclusion of the recruitment process, after which it will be securely deleted, unless we are required to retain it for legal or regulatory reasons.

You have the right to withdraw your consent and request deletion of your data at any time during this period. To do so, please contact [e-mail].