Business Administration Apprentice

The Francis Crick Institute Limited; London; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a Business Administration Apprentice to support laboratory operations in a dynamic environment. This role offers a unique opportunity to develop essential skills in asset management, data entry, and effective communication within a collaborative team. You will engage with various departments, assisting in the management of scientific equipment and contributing to continuous improvement projects. If you are passionate about supporting scientific endeavors and eager to learn, this role is perfect for you. Join a forward-thinking organization dedicated to biomedical discovery and make a meaningful impact!

Qualifications

• Interest in databases and maintaining quality records.
• Ability to build rapport with diverse individuals.
• Proactive team player with good communication skills.

Responsibilities

• Assist with data entry and maintain accurate records.
• Support asset management and lifecycle of scientific equipment.
• Contribute to process improvements across teams.

Skills

Database Management

Communication Skills

Problem-Solving

Team Collaboration

Education

Level 2 in English

Level 2 in Maths

Tools

Asset Management Software

Job description

This is a full time, 24-month fixed term position on Crick terms and conditions of employment.

About the Francis Crick Institute

The Francis Crick Institute is an independent biomedical discovery institute dedicated to understanding the fundamental biology underlying human disease. Our founding partners are the Medical Research Council (MRC), Cancer Research UK (CRUK), Wellcome, University College London (UCL), Imperial College London and King’s College London. We are based in a state-of-the-art building just opposite St Pancras Station in King’s Cross, London.

About the team

The Service Delivery team support laboratory operations and provide a vital link for the scientists and other operations teams such as Health and Safety (H&S), HR, Procurement, Finance, Logistics and Facilities & Infrastructure (F&I). You will provide an efficient administrative and operational service that help our laboratories run smoothly. You will work alongside the Asset Manager to support the maintenance and lifecycle of our scientific equipment, including:

• Working closely with the Quadrant Laboratory Managers (QM) and Laboratory Operations Technicians (LOT)
• Working on a range of projects supporting continuous improvement
• Developing an understanding of different parts of the organisation

Duties

The Business Administration Apprentice will:

• Develop an understanding of the organisation and how the Service Delivery team supports its goals
• Develop an understanding of asset management software and how these platforms support the organisation’s needs.
• Develop knowledge of scientific equipment and the role of asset management in facilitating scientific activities.
• Assist with data entry and maintaining accurate and organized records.
• Learn to manage new asset registration and changes to asset records on databases, ensuring the correct fields are populated to support the asset effectively throughout its lifecycle.
• Learn to perform data analysis and trends from databases, producing written and verbal reports to help decision making relating to scientific assets.
• Develop an understanding of financial and regulatory policies and how they apply to scientific asset use and management.
• Contribute to the planning of annual equipment servicing programmes; collating data on service level requirements of relevant assets to support the Asset Manager with service contract procurement.
• Respond to queries from stakeholders, providing information or directing them to the appropriate team members.
• Participate in meetings, working closely across teams to share knowledge and contribute to process improvements.
• Communicate effectively with the QM and LOT team on matters relating to the management of scientific assets; providing guidance and feedback on the management of assets that helps them fulfil their responsibilities.
• Develop an understanding of the control of works and contractor management to ensure service visits relating to scientific assets are performed in a safe and timely manner.
• Assist with regular asset auditing programmes in line with financial and regulatory policies and procedures.
• Contribute to the development and roll out of new initiatives relating to scientific asset management.

The post holder should embody and demonstrate our core Crick values: Bold; Open; Collegial, in addition to the following:

• Interest in using databases and maintaining good quality records.
• Ability to build rapport with a wide cross section of people.
• A proactive approach to working as part of a team.
• Good communication skills using a variety of formats and channels.
• A passion for problem-solving, using resources appropriately to deliver tasks to a high standard.
• Ability to adapt positively to changing priorities and able to manage own workload.
• Ability to deal with setbacks positively.
• Understanding of the importance of high-quality support for science and other colleagues.

Required qualifications

Be at Level 2 standard in English and maths (those without certificates can be assessed to check you are at the appropriate standard)

Additional information

To apply for this role, applicants must:

• Be a Camden resident, former Camden secondary school student or Camden care-leaver
• Be at Level 2 standard in English and maths (those without certificates can be assessed to check you are at the appropriate standard)
• Not have a Business administration qualification at level 3 or higher
• Not be an overseas national subject to employment or learning restrictions and/or a time or a limit on my stay (other than a refugee or asylum seeker)
• Be ordinarily resident in the England, EU or EAA for at least the previous three years before the start of the programme ((other than a refugee or asylum seeker)
• Not be attending any other school, Further Education or Higher Education institution.

Working Hours: 36 hours per week - (Mon-Thu 09:00-17:15, Fri 09:00-17:00)