Business Admin Apprentice (Debenhams Ottaway LLP)

Debenhams Retail; St Albans; On-site; GBP 14,000 - 18,000; Full time

Job summary

A progressive law firm in St Albans is seeking a Facilities Apprentice to aid in the smooth running of the office. Responsibilities include managing supplies, maintaining office equipment, and assisting in various administrative tasks. The role emphasizes teamwork and offers a commitment to lifelong learning. The ideal candidate is detail-oriented, organized, and communicative, with GCSEs in maths and English preferred.

Qualifications

• Attention to detail/accracy required.
• Able to lift, move and carry sizeable objects.
• Good IT skills, especially with MS Office.

Responsibilities

• Undertaking regular stock takes of supplies.
• Maintaining office printers and coffee machines.
• Sorting incoming post and deliveries.

Skills

Attention to detail

Good organisational skills

Excellent communication skills

IT skills with MS Office

Ability to lift and carry objects

Education

GCSE or equivalent in maths and English Grade 4/C or higher

Job description

Debenhams Ottaway is a progressive law firm with a long history and a reputation built on providing outstanding service and legal advice. Based in the heart of St Albans with a London presence, we help individuals, families and businesses in Hertfordshire, London and across the UK. We believe passionately in building long term relationships with our clients and people. Our teams of talented and ambitious people work together to help clients succeed. This is an opportunity to join an exciting and demanding work environment that offers support and guidance to help everyone achieve their best. Our career framework provides the opportunity to learn and develop in a structured but flexible way. This apprenticeship is 16 months. We are looking for a facilities apprentice to ensure the smooth day to day running of the facilities function.

Key Responsibilities

Facilities and General Office

• Undertaking regular stock takes of stationary, catering supplies, hygiene products and other consumables, reordering as necessary.
• Keeping the coffee machines clean and provisioned and acting as the first point of contact for any faults or engineer visits.
• Maintaining office printers ensuring that they are well stocked with paper and ink.
• Monitoring the facilities inbox and respond to or deal with enquiries in an appropriate manner.
• Assisting with office moves and workstation set up - updating the office floor plan in a timely manner.
• Ensuring that the building is kept looking clean and tidy, including client and communal areas, around the front and rear doors, the kitchen and washroom.
• Working closely with the receptionists, ensure any refreshments for training sessions and meetings are ordered, set out and cleared away as required.
• Ensuring that client areas and meeting rooms are clean, properly provisioned and have the required refreshments and documentation for example Wi‑Fi passwords in place.
• Reserving parking spaces as requested.
• Transportation of items between offices and to other locations as necessary.
• Covering reception in the absence of the receptionists

Property

• Maintaining the company property register and company asset log as movement occur.
• Running the weekly fire alarm test.
• Supporting maintenance projects as required, updating the site maintenance log as necessary.
• Undertaking building inspections in accordance with checklists, identify any concerns/issues in the building and raise to the relevant person.

Administration

• Sorting incoming office post and deliveries.
• Franking outgoing post and ensuring that the franking machine is maintained and loaded with sufficient funds.
• Logging all incoming cheques and delivering them to the bank with completed paying in book.
• Logging files for digital storage, arrange collections and destruction of hardcopy documents as required. Request files and deeds from Stephens when required and assist in the location of older files and deeds.
• Checking invoices.
• Other admin support as and when requested, such as photocopying, ordering business cards etc.

Why apply for this vacancy

The learner will be allocated an industry specific training consultant who will provide both remote and on site visits throughout the apprenticeship.

The apprentice will work towards an End Point Assessment (EPA) at the end of their apprenticeship.

If you would like to read more about the course content for this apprenticeship, please follow the below links:

https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0

Things to consider

• Attention to detail / accuracy.
• Able to lift, move and carry sizeable objects (manual handling)
• Able to pitch in and work as part of a wider team
• Confidentiality and discretion
• Driven to provide an excellent service.
• A commitment to continual learning and encouraging the same in others
• Good IT skills particular with MS Office.
• A supportive and collaborative approach
• Excellent organisational and time management skills.
• Good written and verbal communication skills.

Desired Qualifications

• GCSE or equivalent Grade 4/C or higher in maths and English desirable but not essential.
• Applicant must not already hold a level 3 or higher in Business Admin