Building Supervisor (With Supervision)

Education Authority (Northern Ireland); Newtownabbey; On-site; GBP 23,000 - 29,000; Full time

Job summary

Education Authority (Northern Ireland) is seeking a Building Supervisor (with supervision) to oversee cleaning staff and support on-site operations in a school setting. The role emphasizes security, building maintenance, and health and safety compliance, with responsibility for opening/closing premises and responding to out-of-hours calls where needed.

Applicants should have at least six months’ experience in a school environment, plus proven staff supervision ability, and be prepared to act as

Qualifications

• Six months’ demonstrable experience in an assistant building supervisor and/or building supervisor and/or caretaker and/or cleaner in a school environment.
• Experience supervising staff.
• Be prepared to respond to call outs as a key holder, including unsociable hours.

Responsibilities

• Security of premises and contents, including opening/closing the premises and grounds.
• Operate and monitor security systems and report faults.
• Maintain safe access and lock up at end of day; assist with cleaning and minor maintenance as required.
• Attend after-hours incidents and ensure premises are secure and cleaned promptly when cleared.

Skills

Experience in school environment

Staff supervision

Job description

PERSON SPECIFICATION

NOTES TO JOB APPLICANTS

• You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
• You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
• The stage in the process when the criteria will be measured is outlined in the table below.
• Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
• Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
• In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

SECTION 1 - ESSENTIAL CRITERIA

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor Essential Criteria Method Of Assessment Experience

• Have a minimum of six months’ demonstrable experience working as an assistant building supervisor and/or building supervisor and/or caretaker and/or cleaner in a school environment
• Have experience of supervising staff
• Shortlisting by Application Form

Other

• As a key holder, be prepared to respond to call outs at short notice, including during unsociable hours
• Shortlisting by Application Form

Section 2 - Essential Criteria

The following are additional essential criteria which will be measured during the interview/selection stage.

Factor Essential Criteria Method of Assessment Knowledge

Demonstrable Knowledge Of The Following

• The requirements of a School Building Supervisor (with supervision)
• Health and Safety regulations and requirements relevant to the role
• Manual Handling regulations
• Use of security systems

Interview Skills / Abilities

• Demonstrable effective people management skills to successfully motivate and manage a team
• Evidence of ability to work effectively and collaboratively as part of a team
• Excellent interpersonal and communication skills
• Proven effective administrative, planning and decision-making skills to meet deadlines

Interview Values Orientation

• Evidence of how your experience and approach to work reflect the school’s values/ethos. You will find information about the school’s values/ethos on our school website

SECTION 3 - DESIRABLE CRITERIA

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

Qualifications

Factor Desirable Criteria Method of Assessment Qualifications / Experience

• Hold a NEBOSH Health and Safety at Work qualification, or an equivalent or higher level qualification
• Evidence of experience in using industrial cleaning equipment
• Evidence of experience of key holding duties, including opening and closing premises and setting alarm systems
• Shortlisting by Application Form

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre‑employment stage.

Further information can be accessed at NI Direct or the Department of Justice.

The Education Authority is an Equal Opportunities Employer

JOB DESCRIPTION

JOB TITLE: Building Supervisor (with supervision) REPORTS TO: School Principal RESPONSIBLE FOR: The supervision of the Assistant Building Supervisor and/or cleaning staff (if approporiate) JOB PURPOSE: To provide on-site supervision, cleaning and non-cleaning services under the direction of the designated line manager or other authorised person and in accordance with the practices and procedures of the Education Authority.

MAIN DUTIES AND RESPONSIBILITIES

Security

• Security of the premises (including school meals accommodation) and its contents.
• Open and close the premises and grounds, except in circumstances where the Authority/designated line manager or other authorised person authorises another person to do so.
• Ensure that all windows are closed, doors and gates, both internal and external are locked at the end of each day.
• Safe custody of the keys of the premises, the allocation of keys to cleaning staff (where appropriate) and ensuring that keys used by the cleaning staff are returned at the end of each working day.
• Operate and monitor security camera system including changing and storing of used tapes where appropriate.
• Operate fire alarm, burglar alarm and building security systems and report any faults.
• Attend after-hour break in and vandalism at the premises and ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the designated line manager or other authorised person.
• During normal working hours report any suspicious activity of persons immediately to the designated line manager or other authorised person to ensure a safe working environment for building users.
• Report any breach of security to the designated line manager or other authorised person. A breach would include the finding of used needles, or suspicious illegal substance abuse in accordance with Education Authority policy.
• Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.

Mechanical and Electrical Services

• Efficient operation of the boiler/heating system ensuring value for money and energy conservation in accordance with Education Authority policy.
• Lighting and heating of the premises and the routine maintenance of plant including school meals accommodation where there are common services.
• Ensure adequate fuel is requisitioned in good time.
• Monitor and document the usage of fuel, water and electricity.
• Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained.
• Inspect and report any defects on firefighting equipment to the designated line manager or other authorised person.
• Chemically dose, clean and maintain water levels of any swimming/hydrotherapy pools.

Cleaning

• Clean the premises except the accommodation used solely for school meals purposes.
• Plan, organise and control the work of cleaning staff (if appropriate) to ensure that Education Authority standards are met, it being understood that the building supervisor personally undertakes cleaning duties.
• Plan periodic work in consultation with service users and report plans to the designated line