Building Maintenance Officer

LEEDS CITY COUNCIL; Leeds; On-site; GBP 39,000 - 40,000; Full time

Job summary

Leeds City Council is seeking a Maintenance Officer at Merrion House to deliver an effective property repair and maintenance service, ensuring buildings are safe, well-maintained and fit for purpose. You will manage repair and refurbishment works from planning through to completion, monitor contractor performance, undertake inspections and surveys, and help manage budgets in line with council policies.

This temporary, full-time role sits in the Cleaning and Facilities Management Team and offers

Qualifications

• Experience coordinating, supervising and inspecting repair and refurbishment works.
• Ability to monitor contractor performance and ensure quality, time and value.
• Strong organisational skills with budgets, quotations, and schedules experience.

Responsibilities

• Place orders for repair/maintenance work and supervise/inspect to ensure compliance.
• Monitor contractor performance in quality, time and value.
• Input/extract data from property management information systems.
• Collaborate with in-house and external contractors to deliver services.
• Develop reports and recommendations from property surveys/inspections.
• Prepare specifications and schedules to enable formal quotations.

Skills

Repair coordination

Contractor management

Budget management

Property surveys

Job description

Job title: Maintenance Officer

Salary: SO2 £38,510 - £40,444

Hours: 37

Contract: Temporary

Location: Merrion House

As a Maintenance Officer, you will play a key role in delivering an effective property repair and maintenance service, ensuring buildings are safe, well-maintained, and fit for purpose. The role involves managing repair and refurbishment works from planning through to completion, monitoring contractor performance, undertaking property inspections and surveys, managing budgets, and working closely with internal teams and contractors to provide a high-quality service while ensuring compliance with Council policies and procedures.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

• Experience of coordinating, supervising and inspecting repair, maintenance, refurbishment, and construction work.
• Ability to monitor contractor performance, ensuring work is delivered to the required standards of quality, time, and value.
• Strong organisational skills with experience of managing budgets, quotations, specifications, schedules of work, and financial controls.
• Knowledge of property maintenance surveys, inspections, and the preparation of clear reports and recommendations.
• Excellent communication and relationship-building skills, with the ability to work collaboratively with internal teams, external contractors, and stakeholders while promoting health and safety, equality, and continuous improvement.

About the role

As our next Maintenance Officer you'll have an understanding that community places matter and that they are vital assets which supports culture, heritage and promotes pride in local areas.

The role is integral to our Cleaning and Facilities Management Team striving to deliver high standards of work across Leeds in an array of different roles that includes but is not limited to ensuring buildings are safe, well-maintained, and fit for purpose, managing repair and refurbishment works, monitoring contractor performance and undertaking property inspections and surveys.

What we offer you

• A competitive salary and annual leave entitlement plus statutory holidays.
• Membership of the West Yorkshire Pension Fund with generous employer contributions.
• Flexible and hybrid working arrangements subject to service requirements.
• A clear career pathway and continuing professional development opportunities.
• A range of staff benefits to help you boost your wellbeing and make your money go further.

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job Description

Job purpose

To assist in the provision of a property management related repair and maintenance service within the Department

Responsibilities

• To place orders for repair and maintenance works and implement, supervise and inspect those works as necessary to ensure compliance with the Repair & Maintenance Contract.
• To monitor contractor performance in terms of quality, time and value.
• To input/extract relevant data from the property management information systems.
• To work towards the concept of 'contractor partnership' as stated within the ''Egan Report - Rethinking Construction''
• To liaise with both in-house and external contractors to provide a quality service to the Department.
• To perform duties in accordance with the relevant form of contract and ensure that standards of work and performance are met in keeping with the Council's policies on the procurement of supplies and services.
• To contribute to effective and efficient use of resources to meet the objectives and targets as set out in the Department / Divisional Corporate Business Plan and Best Value.
• To comply with the Council's Financial Regulations, Standing Orders and authorise payment of invoices.
• To undertake the accountabilities of the post in accordance with the council's policies and procedures including the Equal Opportunities and Health and Safety.
• To undertake other duties as may be required from time to time as directed by the Head of Property.
• To assess information provided in condition surveys, develop, plan and implement work to resolve problems and issues raised in the surveys.
• To provide budgets and estimate the value of works to be undertaken.
• To produce specifications, schedules of work and other documentation to enable formal quotations to be sought for maintenance, refurbishment & construction works on behalf of the Department, providing technical assessment and evaluation of returned quotations.
• To undertake building/property maintenance surveys/inspections, produce reports and make recommendations as appropriate for small schemes including Planned Maintenance schemes.
• To place orders for small schemes, building maintenance, refurbishment, construction work from conception to completion including contractor supervision, inspection and budgetary control.

The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Essential requirements

Candidates will only be shortlisted if they can demonstrate that they meet all the following essential requirements.

The postholder will be required to maintain effective relationships with other managers and staff within the section, Division and Department, and appropriate officers from other Departments and external agencies as necessary in relation to maintenance matters.

The postholder will be based at Merrion House, although travel to properties managed by the Department may be necessary.

Progression between the grading bands will be subject to interview at which the officer will be asked to show that they have attained a level of competence in the following subjects:

• Health & Safety,
• Asbestos,
• Risk Assessment,
• CDM,
• Specification Writing,
• Asset Management Surveys
• Estimating.

Leeds City Council will train the officers in the above topics and the officer will be expected to show a degree of personal development and a good knowledge of the above.

Essential behavioural and other characteristics

• Understand and embrace Leeds City Council values and behaviours and codes of conduct
• Committed to continuous improvement in all areas and work towards delivering the Leeds Ambitions of health and wellbeing, inclusive growth, thriving strong communities, and a resilient sustainable city
• Able to understand and observe Leeds City Council policies and procedures
• Carry out duties having regard to an employee's responsibility under Health, Safety and Wellbeing
• Participate in appraisal, training and development activities to ensure up, to date knowledge and skills
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding equality and diversity of Leeds City Council
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person
• Flexible and adaptable to change to assist other services as required commensurate to grade.
• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters