Brunel Medical School Administration Lead

UDML College of Engineering, JECRC Founadation, Jaipur; Reading; On-site; GBP 31,000 - 38,000; Full time

Job summary

A leading healthcare provider in Reading seeks an Administrator for Medical Education. This full-time role involves providing comprehensive support to the Brunel Medical School Director and ensuring compliance with educational governance. Strong organizational, communication, and project management skills required, along with a degree or equivalent experience. Competitive salary and flexible working options offered.

Benefits

NHS pension scheme

27 days annual leave

Employee Assistance Programme

Cycle to work scheme

Qualifications

• Educated to degree level or equivalent experience in a role where administrative and project support is key.
• Experience of working as an administrator for a manager/clinician operating at a senior level within an organisation.

Responsibilities

• Provide administrative support to the Brunel Medical School Director of Undergraduate Education.
• Engage with Brunel Medical School DUE and Module Leads to ensure communication of education programme details.
• Support the recruitment and induction of Module Leads during the clinical placements.

Skills

Project Management

Communication Skills

Organizational Skills

Education

Degree or equivalent experience

Tools

ECDL

Job description

NHS AfC: Band 5
Main area
Medical Education
Grade
NHS AfC: Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
193-7594588COR
Site
Royal Berkshire Hospital
Town
Reading
Salary
£31,049 - £37,796 per annum
Salary period
Yearly
Closing
26/11/2025 23:59

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is "Working together to provide outstanding care for our community."

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated Good with inspectors reporting that we have made significant improvements. The Trust's overall rating has also improved to "good".

We are C ompassionate in our thoughts, words and actions
We are A spirational and have a true desire to be dynamic and to innovate
We are R esourceful and responsible in the way we work and live
We are E xcellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don't you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.

Job Overview

Provide administrative support to the Brunel Medical School Director of Undergraduate Education (DUE) to enable the development, implementation and delivery of the undergraduate medical education training programme as part of the Brunel Medical School, hosted at the Royal Berkshire NHS Foundation Trust (RBFT).

Work collaboratively with the DUE, Medical Education Service Manager (MESM) and the Medical Education Manager (MEM) to ensure the Trust meets all contractual requirements and maintains a supportive learning environment for all Brunel Medical School Trainees.

Develop and Maintain effective and efficient systems and processes to ensure the Trust complies with both Educational and Corporate Governance frameworks for both the Trust, Brunel University and other external stakeholders.

Support the recruitment appointment, induction and on-going success of the Module Leads when developing, implementing and delivering clinical placements during Years 3-5 of the Brunel Medical School curriculum.

Main duties of the job

Engage with Brunel Medical School DUE and Module Leads to ensure that details of the education programme, student details and the timings of these are communicated clearly to all RBFT and Brunel University staff.

Liaise with MEM, MESM, and DUE to ensure adequate induction and training is provided for students at the start of each academic year, alongside efficient organisation of information technology (IT) and security access requirements.

Support the DUE to develop and finalise job descriptions Module Lead roles, collaborate with Medical Workforce to drive the recruitment process, including on the interview day and appointment into the roles.

Support the Module Leads to develop and promote effective training & development opportunities for the Brunel University medical students and support logistics to deliver the agenda requirements on the day.

Work with the MEM, MESM, and DUE to draft and finalise Medical Education Fellows job descriptions, advertise throughout the Trust and support Medical Workforce to recruit and appoint high calibre individuals into the roles.

Work with the Simulation and Resuscitation & Clinical Skills teams to arrange additional training opportunities for the Brunel Medical School students, as required, based on developing curriculum requirements.

Detailed Job Description And Main Responsibilities

Ensure there are robust performance monitoring systems in place to meet defined key performance metrics.

Liaise internally with Brunel Medical School in accordance with the Education Contract and Service Level Agreement ensuring compliance.

Manage very sensitive and confidential information about performance and change, particularly in relation to Students in Difficulty working with Senior Managers.

Establish networks and effective channels of communication within the Trust and Thames Valley region in support of delivering service objectives.

Persuade senior managers and medical staff of the importance of highly complex, emerging educational initiatives and policies.

Motivate senior colleagues on wider educational project delivery, particularly where there is strong resistance to change, providing workshops to large audiences, linking inter-related initiatives to provide maximum benefit and impact.

Regularly collaborate and engage with clinical and non-clinical staff to ensure they remain engaged in the vision to provide the best training experience for undergraduate students.

Develop comprehensive and accurate costing plans for all Brunel Medical School event / workshops / off‑site meetings, delivered internal and externally, ensuring financial balance is achieved as a minimum.

Actively manage event and project budgets, negotiating favourable costing plans as and when appropriate, to ensure the best use of the directorates finite resources.

Responsible for identification of savings associated with Brunel Medical School business and ensuring their achievement by employing appropriate negotiating skills with external service providers where possible.

Book suitable and appropriate venues and confirm financial requirements with relevant finance leads.

Responsible for the identification and ordering of appropriate training and development opportunities, including ensuring the specific budget requirements are met and all invoices and cross charges are completed in a timely and effective manner.

Responsible for ordering and maintaining Brunel Medical School supplies, ensuring consistency is maintained at a sustainable and cost effective level.

Act as a specialist in the field of Undergraduate Medical Education (UGME) with excellent communication and knowledge.

Utilise a wide range of effective communication skills in order to present complex and often sensitive information to large groups of consultants and stakeholders on a regular basis.

Carry out all duties involving contact with the public, students and other staff in a sympathetic, appropriate and professional manner.

Person specification

Education, Qualifications And Training

Essential criteria

• Educated to degree level or equivalent experience in a role where administrative and project support is key
• Evidence of Continuing Professional Development

Desirable criteria

• Qualification in project improvement methodology
• Qualification in Service or Quality Improvement techniques
• ECDL computer literacy skills

Experience

Essential criteria

• Experience of working as an administrator for a manager/clinician operating at a senior level within an organisation
• Experience of contributing to, or leading on, the management of short or longer‑term projects
• Experience of monitoring and tracking multiple projects

Desirable criteria

• Experience of working in a complex organisational environment, either in the NHS, elsewhere in the public sector or in a private or voluntary sector organisation
• Experience of working with multiple stakeholders across organisations to ensure information on progress is provided in a timely way
• Understanding of a wide range of service improvement tools and techniques

We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

Staff Benefits

• Flexible working opportunities and a strong emphasis on your work, life balance
• Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
• NHS pension scheme
• Employee Assistance Programme
• Money Advice Service
• Generous maternity, paternity and adoption leave for eligible staff
• On-site nursery (based at RBH)
• Full educational library services
• Cycle to work scheme, lockable storage for cycles
• Bus to work scheme
• Excellent rail and bus links
• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.

Diversity makes us interesting. Inclusion is what will make us outstanding. Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342. Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Apply online now.

Further details / informal visits contact
Tracey Wicks
Medical Education Manager
0118 322 6846