Branch Co-Ordinator

Bill Gosling Outsourcing; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading outsourcing solutions provider in Glasgow seeks a Branch Coordinator to oversee site maintenance and vendor management. The ideal candidate will ensure that the facilities are well-maintained, manage suppliers, and comply with regulatory requirements. A High School Diploma and at least one year of administrative experience are essential. We offer growth opportunities, comprehensive training, and a team-oriented culture where diversity and inclusion are valued.

Benefits

Growth Opportunities

Comprehensive Training

Team-Oriented Culture

Diversity & Inclusion

State-of-the-Art Offices

Qualifications

• Minimum 1-year administration experience required.
• Ability to manage vendors and ensure compliance with established standards.
• Understanding of ISO Standards relevant to the BMS.

Responsibilities

• Oversee site maintenance, including scheduling repairs and inspections.
• Manage vendor relationships for supplies and services.
• Coordinate building emergencies and internal audits.

Skills

Administrative skills

Facility management

Communication skills

Problem-solving

Education

High School Diploma or Equivalent

Job description

Join a Team That’s Passionate About Making Lives Better!

At Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial services. We’re looking for enthusiastic, driven individuals to join our dynamic work environment where fun meets results !

The Branch Coordinator will be in charge of maintaining the site’s grounds by overseeing the upkeep of equipment and supplies, determining and scheduling repairs, maintenance, or renovation, and coordinating safety inspections. The individual will oversee local vendors and purchases, supervises the outsourced cleaning staff, coordinates transportation, procures office and cafeteria supplies, and coordinates with the local Free Trade Zone authority (where applicable).

What You’ll Do:

• ISO Quality Representative (where applicable)
• Responsible in managing administrative and facilities duties, processes and personnel (where applicable)
• Ensure the exterior and interior of the Company site are adequately maintained, where required
• Ensure Boardrooms are maintained with supplies and are kept clean and tidy
• Ensure Cafeteria and Games room are cleaned and maintained regularly, where required
• Liaison with external vendors, the Branch Coordinator is responsible for purchasing required supplies and ensuring supplier invoicing once received matches purchase orders, including gaining approval when required
• Manage Bill Gosling Outsourcing vendors in relation to facilities management
• Maintain inventory reporting
• Assist with company pickup/delivery service
• Be available 24/7 when necessary for any building emergency or required system testing, i.e. Generator, UPC, HVAC, etc.
• Identify non-conforming processes that impacts business services and/or information security
• Coordinate general maintenance and repairs, when required
• Escort vendors when on site
• Identify, analyse, plan, and respond to internal and external risks factors, including security breaches and health and safety
• Adhere to and support Bill Gosling Outsourcing’s environmental policies and practices
• Ensure all areas of the Company comply with the requirements of government legislation and the Company's Business Management System
• Audit various aspects of the Company to ensure compliance with regulatory & legislative requirements, client requirements and Bill Gosling Outsourcing’s BMS are implemented and adhered to within all areas of the Company
• Establish vendor relationships to further enhance the Company’s growth and success and to ensure their compliance with Bill Gosling Outsourcing’s requirements
• Coordinate with the Internal Audit department to ensure it is actively supporting and enhancing operations including the Compliance risk governance structure
• Coordinate with the Compliance team to ensure adherence to standards
• Understand the applicable ISO Standards and how they apply to the BMS
• Responsible for the assignment of monthly audits on CATS calendar
• Provide support with Registrar Audit, when required
• Follow up on auditors to ensure on audits are kept on schedule and ensure completeness of all audits
• Attend training on security, private and restricted policies/procedures.
• Analyze performance variances and formulate possible solutions.
• Champion company core values and other company programs
• Other duties as assigned

Education:

High School Diploma or Equivalent

Experience:

Minimum 1-year administration experience.

Certificates, Licenses, & Registration:

There are no personal certification, licensing, or registration requirements for this job

Reports to: Vice President, Operations

What We're Looking For:

All Information security responsibilities can be located in The Book of Bill (Global) and The Book of Bill (Global) – French. Please note that Information security responsibilities are based on role.

Why Join Us?

• Growth Opportunities: We believe in promoting from within and providing opportunities for career advancement.
• Comprehensive Training: We offer extensive paid training to ensure you’re equipped for success.
• Team-Oriented Culture: Work in a collaborative, supportive environment with peers who are passionate about what they do.
• Diversity & Inclusion: We celebrate the unique perspectives and contributions of all our employees.
• Fun Workplace: Join a vibrant team that knows how to have fun! From team engagement activities to social events, we foster a lively and inclusive work environment where you’ll build strong connections.
• State-of-the-Art Offices: Work in our modern, well-equipped offices designed to enhance collaboration and productivity.
• Rewarding Work: Help businesses grow while making a real difference in people’s lives!

Get to Know Us Better! Follow us to get an insider view of our team in action, our values in motion, and a sneak peek into what makes us an awesome place to work!

Twitter & Instagram: bgocareers

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LinkedIn: Bill Gosling Outsourcing

Website – https://www.billgosling.com/careers

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At Bill Gosling Outsourcing, we believe that diversity makes us stronger. We welcome applicants from all backgrounds and are committed to creating an inclusive and supportive workplace where everyone can thrive. Regardless of your race, gender, age, ability status, or any other characteristic, you are valued here. If you require accommodations at any stage of the hiring process, we are happy to work with you to ensure you have the support you need – just let us know.

Bill Gosling Outsourcing – Where your career thrives!