Bookkeeper/Office Administrator

Rotherwood; Long Lee; On-site; GBP 26,000 - 38,000; Full time

Job summary

Rotherwood is hiring a Bookkeeper / Office Administrator to join our team. The role is office-based, full-time, Monday to Friday, with DOE rate of pay. You will be Sage trained with an AAT or similar qualification preferred.

You will input supplier invoices, run supplier payments, reconcile statements, raise invoices, and manage VAT returns. The role also covers month-end, year-end, payroll entries, pension submissions, and general office duties, requiring accuracy and good communication.

Qualifications

• Sage training and practical bookkeeping experience.
• AAT or similar accounting qualification preferred.
• Experience with VAT returns and VAT processes.
• Experience with online banking and supplier payments.
• Experience with month-end and year-end procedures.
• Good attention to detail and accuracy.
• Strong organisational and time-management skills.
• Confident communication with customers and suppliers.
• Ability to work independently and as part of a team.

Responsibilities

• Input and process supplier invoices.
• Complete supplier payment runs using online banking.
• Reconcile supplier statements and investigate discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices.
• Arrange appropriate freight as part of invoicing.
• Carry out credit control duties and follow up on payments.
• Reconcile bank statements and maintain records.
• Prepare and check VAT returns before submission to HMRC.
• Input wage and salary figures into Sage and reconcile NI accounts.
• Complete pension submissions and maintain pension records.
• Process and record foreign exchange transactions.
• Complete month-end bookkeeping procedures and reconciliations.
• Complete year-end procedures and provide supporting information.

Skills

Sage experience

Bookkeeping

VAT knowledge

Online banking

Month-end procedures

Year-end procedures

Organisational skills

Communication skills

Independence

Attention to detail

Education

AAT or accounting qualification

Tools

Sage

Job description

Job Description – Bookkeeper / Office Administrator

Rate of Pay: DOE

Contracted Hours: Full time office based Monday to Friday

About the Role

We are looking for an organised and detail-focused Bookkeeper / Office Administrator to join our team. The successful candidate will need to be Sage trained, with an AAT or similar accounting qualification preferred.

Full training will be provided on our other systems and on additional administrative duties where required. Accuracy, attention to detail and a methodical approach are essential for this role.

Key Responsibilities

Bookkeeping & Accounts

• Input and process supplier invoices.
• Complete supplier payment runs using online banking, ensuring a high level of accuracy at all times.
• Reconcile supplier statements against account ledgers and investigate any discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices.
• Arrange appropriate freight where required as part of the invoicing process.
• Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.
• Input wage and salary figures into Sage and reconcile Tax and National Insurance (NI) accounts.
• Complete pension submissions and maintain accurate pension records.
• Process and record foreign exchange transactions.

Month-End & Year-End Procedures

• Complete month-end bookkeeping procedures, ensuring all accounts are accurate and up to date.
• Process and reconcile prepayments, ensuring they are correctly allocated to the relevant accounting periods.
• Run specific month-end reports from Sage and review them for accuracy.
• Complete month-end reconciliations and investigate and resolve any discrepancies.
• Ensure all required month-end procedures are completed accurately and within the relevant deadlines.
• Have the ability to complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting and/or review.
• Run relevant Sage reports and provide supporting information required for the year-end process.
• Assist with any queries or additional requirements relating to the year-end accounts.

General Office Administration

• Complete weekly filing and maintain organised records.
• Match commercial documentation and maintain proof of export records.
• Order stationery and general office supplies.
• Provide general administrative support to the business as required.
• Assist with additional administrative duties and systems following appropriate training.

Skills & Experience

• Sage training and practical experience is essential.
• AAT or a similar accounting qualification is preferred.
• Previous bookkeeping/accounts experience.
• Good understanding of VAT and the ability to check VAT returns for accuracy.
• Experience with online banking and supplier payment processes.
• Experience with month-end procedures, including prepayments and Sage reporting.
• Ability to carry out year-end procedures and prepare supporting information.
• Strong attention to detail and a high level of accuracy.
• Good organisational and time-management skills.
• Confident communication skills, particularly when dealing with customers and suppliers.
• Good IT skills and the ability to learn new systems quickly.
• Ability to work independently while also supporting the wider office team.

Key Attributes

• The successful candidate will be: Reliable and organised.
• Accurate and methodical.
• Proactive and able to manage their own workload.
• Comfortable handling confidential financial information.
• Professional and confident when communicating with customers, suppliers and colleagues.
• Willing to learn and take on additional responsibilities as required