Bookings Coordinator

Prince Personnel; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A growing organization in the UK is seeking a highly organized Bookings Coordinator to manage travel, accommodation, and equipment logistics for global projects. This role requires excellent attention to detail, strong communication skills, and the ability to juggle multiple tasks. The successful candidate will support the success of high-profile assignments across the UK and abroad, and must have experience in a coordinator or administrative role.

Qualifications

• Proven experience in a coordinator or administrative role with strong attention to detail.
• Excellent time management and ability to handle competing priorities.
• Confident communicator who builds relationships easily via phone and email.
• Strong IT skills, particularly in Microsoft Office.

Responsibilities

• Arrange hotel and accommodation bookings for domestic and international projects.
• Coordinate travel plans for staff and contractors.
• Book and manage international shipping for project equipment.
• Negotiate pricing and ensure bookings stay within budget guidelines.
• Compile regular reports on booking activity, costs, and supplier performance.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Degree educated (desirable)

Tools

Microsoft Office (Excel and Outlook)

Booking or CRM systems

Job description

We’re delighted to be partnering with a well-established and growing organisation that has a strong presence across both UK and international markets. As they continue to expand, they’re seeking a highly organised and proactive Bookings Coordinator to join their team and take ownership of travel, accommodation, and equipment logistics for global projects.

This is a fantastic opportunity for someone who thrives on detail, enjoys juggling multiple tasks, and wants to play a key role in ensuring smooth project delivery. Your work will directly support the success of high-profile assignments across the UK and abroad.

Key Responsibilities

• Arrange hotel and accommodation bookings for domestic and international projects
• Coordinate travel plans for staff and contractors, ensuring clear communication of itineraries
• Book and manage international shipping for project equipment
• Source and compare quotations to secure best value
• Negotiate pricing and ensure bookings stay within budget guidelines
• Track and record all invoices and costs for accounting and future reference
• Liaise with internal teams to confirm and chase essential information
• Build rapport with external clients through professional and personable communication
• Support the wider team with general administrative tasks
• Maintain accurate records of bookings, travel documents, shipping paperwork, and itineraries
• Assist in scheduling project timelines, staff availability, and key deadlines
• Develop and maintain relationships with travel agents, accommodation providers, and shipping partners
• Respond quickly to last-minute changes or booking issues with effective solutions
• Identify opportunities to improve booking processes and increase efficiency
• Compile regular reports on booking activity, costs, and supplier performance

What We’re Looking For

• Proven experience in a coordinator or administrative role with strong attention to detail
• Excellent time management and ability to handle competing priorities
• Confident communicator who builds relationships easily via phone and email
• Strong IT skills, particularly in Microsoft Office (Excel and Outlook); experience with booking or CRM systems is a plus
• Financial awareness and ability to work within budgets
• Ideally, experience booking travel and accommodation
• A collaborative team player who’s happy to support colleagues when needed
• Degree educated is desirable but not essential
• A self-starter who takes ownership and follows through on tasks independently

The application process

Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.

We will carefully consider your details and advise you if we’re able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you’re not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.