Book Keeper

The House Partnership; Redhill; On-site; GBP 25,000 - 30,000; Part time

Job summary

A healthcare practice in Redhill is seeking a Book Keeper to manage financial records and assist in budget preparation. The ideal candidate will be organized, detail-oriented, and proficient in Xero accounting software. Responsibilities include maintaining financial records, performing data entry, managing accounts receivable/payable, and preparing reports. This role is part-time, offering 10-15 hours per week with opportunities for future development. Join a friendly team committed to quality and standards.

Qualifications

• Proven work experience as a Finance Administrator or similar role.
• Hands-on experience with accounting software like Xero.
• Good understanding of bookkeeping procedures.

Responsibilities

• Maintain and update financial records using Xero.
• Perform data entry tasks with high accuracy.
• Prepare monthly and quarterly reports.
• Assist in budgeting and financial forecasting.

Skills

Xero accounting software

Advanced MS Excel

Attention to detail

Time-management

Confidentiality

Education

Grade C or above in GCSE English and Maths

Diploma of Higher Education

Finance or accountancy qualification

Tools

Xero

EMIS Web

Job description

Book Keeper, reporting to Finance Assistant.

10-15 hours per week with a view to future development.

The Book Keeper will be highly organised, numerically driven, detail-oriented and have a good background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will be proficient in Xero accounting software and have a strong understanding of financial processes. They will be able to produce account reports as required by the business and assist in budgeting.

Main duties of the job

Main responsibilities:

• Maintain and update financial records using Xero
• Perform data entry tasks with a high level of accuracy and attention to detail
• Manage and maintain Xero account package
• Manage accounts receivable and payable in a timely manner, ensuring unpaid invoices are chased up
• Maintain reports on financial metrics including monthly and quarterly reports
• Report on financial projections (e.g. liquidity and cash flow)
• Prepare monthly, quarterly reports, and assisting the Accountant, Business Development Manager and Finance Partner in preparing cashflow forecasts and budgeting
• Banking
• Make claims to PCN, ICB, GP Federation and other stakeholders
• Keep records of invoices and tax payments
• Proactively chase up debtors
• Manage the practices liabilities (e.g. insurance premium)
• Identify and address account discrepancies
• Payroll Admin including staff salaries, banking, PAYE and pensions payments, SD55 termination, annual update
• Liaison with accountant and assist in preparation of annual year end accounts reports
• Assist in preparing financial reports and documentation for audits.
• Any other associated finance and accounting tasks

About us

Greystone House Surgery is a modern friendly Practice in Redhill representing one of the three sites which make up The House Partnership between Greystone House Surgery, Caterham Valley Medical Practice and The Moat House Surgery.

This role is based at Greystone House Surgery, 99 Station Road, Redhill, RH1 1EB. Cross-site working between the Merstham and Caterham sites may occasionally be required.

We are a forward thinking, well organized training practice with a high reputation for quality and standards. We encourage and support the personal development of all our staff and are keen to ensure the right person joins our friendly team.

Fourteen Partners across three sites (5 in Redhill)

Purpose built practice

GMS, 16,000 patients (39,000 across the three site Partnership)

Nurse Practitioners and Clinical Pharmacists

Training Practice for Registrars, Foundation Yr 2 GPs, Physician Associates, Medical students & Nurses

EMIS Web

Consistently high QOF achievement

Involvement with East Surrey Federation

Job responsibilities

Responsibilities

• Create and update spreadsheets of daily transactions
• Manage accounts receivable and payable
• Review and process reimbursements
• Prepare budgets
• Maintain reports on financial metrics, including investments, return on assets and growth rates
• Keep records of invoices and tax payments
• Manage company's liabilities (e.g. insurance premium)
• Identify and address account discrepancies
• Participate in payroll processes
• Report on financial projections (e.g. liquidity and cash flow)

Requirements and skills

• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Hands-on experience with accounting software, like Xero
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organisation skills
• Confidentiality

Person Specification

Qualifications

• Grade C or above in GCSE English and Maths
• Diploma of Higher Education
• Finance or accountancy qualification
• Further professional development
• Disclosure and Barring Service Check

DBS Check

• This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Experience

• Finance or accounting knowledge and experience
• Understanding of financial regulations and internal control procedures
• Experience using financial software
• Attention to detail and accuracy in financial record keeping
• Ability to maintain confidentiality and handle sensitive information with integrity
• Experience in General Practice
• Understanding of General Practice Finance
• Experience in Xero
• Ability to work autonomously and as part of a wider team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.