Billing Clerk

NG Bailey Facilities Services; Leeds; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading independent engineering and services business in the UK is seeking a Billing Clerk to manage invoicing and documentation for maintenance tasks. The ideal candidate will have billing experience, strong communication skills, and attention to detail. This full-time role offers flexibility with the option to work from home 1-2 days a week and a competitive salary of up to £27,500.

Benefits

25 Days Holiday + Bank Holidays

Pension with up to 8% employer contribution

Private Medical Insurance

Life Assurance

Employee Assistance Program

Qualifications

• Experience in a billing, invoicing, or finance administration role.
• Familiarity with CAFM/ERP systems (IFS experience is a plus).
• High level of accuracy and attention to detail.

Responsibilities

• Manage WIP and invoicing from job completion through to invoice.
• Prepare and collate all required documentation for timely invoicing.
• Collaborate with teams to gather missing documentation.

Skills

Billing experience

Attention to detail

Strong communication skills

Proactive mindset

Ability to manage high volumes of tasks

Tools

IFSM Work Management System

CAFM/ERP systems

Job description

Overview

Job Title: Billing Clerk
Location: White Rose Office Park, Leeds (with 1-2 days home working)
Salary: Up to £27,500 per annum
Working Hours: 8:00am - 4:30pm, Monday to Friday
Contract Type: Full-time, Permanent

Join Our Team as a Billing Clerk

Are you looking for a stable, full-time role with flexibility and a supportive team environment? We are seeking a detail-focused Billing Clerk to join our commercial support team based at White Rose Office Park in Leeds. This is a great opportunity for someone who thrives in a structured, fast-paced role and is looking for a bit more flexibility in their week — with the option to work from home 1-2 days per week.

Offering a salary of up to £27,500 and standard working hours of 8:00am - 4:30pm Monday to Friday, this position provides both work-life balance and room to grow.

You’ll play a vital role in managing and progressing both reactive and planned maintenance (PPM) tasks through our Work in Progress (WIP) system — ensuring works are efficiently closed and invoiced. The role involves daily collaboration with internal teams including the Service Centre, Purchase Ledger, Credit Control, and Operations.

Key Responsibilities

• Manage WIP and invoicing from job completion through to invoice, ensuring all records are accurate and up to date
• Prepare, collate, and allocate all required documentation for timely invoicing across a specific customer portfolio
• Collaborate with operational and service centre teams to gather missing documentation and maintain a strong audit trail
• Process high volumes of invoices and credit notes using job costing and schedule of rates
• Monitor job status in the IFS Work Management System to ensure accurate reporting and billing
• Ensure all procedures are followed to maintain high standards of service delivery and client satisfaction
• Support with ad-hoc administrative duties as required by the line manager

What We're Looking For

• Experience in a billing, invoicing, or finance administration role
• Familiarity with CAFM/ERP systems (experience with IFS is a plus)
• High level of accuracy and attention to detail
• Strong communication skills and the ability to work across multiple departments
• Proactive mindset and the ability to manage a high volume of tasks effectively

Benefits

We\'re always evolving our benefits to ensure we\'re attracting and retaining great people. Some of what you can expect includes:

• 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Life Assurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes

Next Steps

As a business, we\'re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We\'ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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