Bid Writer & Compliance

M Squared; Glasgow; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Company pension

Private health insurance

Employee discounts (Odeon, MindfulChef

Prime and more

Discounted gym memberships

Length-of-service holidays and a on e?

Birthday day off

Branded workwear

Free on-site parking

Job summary

M Squared, a Glasgow-headquartered landscaping, groundworks and civils contractor, seeks a Bid Writer & Compliance professional to own the full bid lifecycle—from inbound tenders to award—while ensuring accreditations and documentation are audit-ready.

This hybrid role combines hands-on bid coordination with ownership of company compliance, central to our growth strategy. You will work across estimating, commercial, technical and operational teams to produce compliant, compelling submissions.

Qualifications

• Proven bid or tender coordination experience, managing end-to-end submissions.
• Hands-on experience completing PQQs, SSIP assessments and framework compliance.
• Familiarity with Scottish/UK public sector procurement processes within construction.
• Excellent written communication with ability to draft persuasive bid content.
• CRMs and bid-tracking systems management to maintain accurate pipeline.
• Strong Microsoft Office skills; design/formatting tools beneficial.

Responsibilities

• Manage inbound tender enquiries end-to-end, track deadlines and ownership.
• Coordinate contributions from estimates, commercial, technical and operations teams.
• Own bid quality control, proofreading, formatting and version control.
• Develop and maintain reusable bid content library with case studies and evidence.
• Complete PQQs and compliance submissions; manage accreditations and renewal dates.
• Act as central point for audits and client due-diligence requests.
• Maintain CRM as the single source of truth for bid activity and pipeline.
• Identify tender opportunities and build relationships with public sector clients.

Skills

Bid coordination

CRM management

Compliance documentation

Proposal writing

Stakeholder coordination

Microsoft Office

InDesign (desirable)

Tender process

Education

Experience in construction procurement

Tools

PQQ portals

CRM systems

Job description

Reports to

Contract

Full-time, Permanent, Monday – Friday

What we offer

• Competitive salary, reflective of experience
• Company pension
• Private health insurance
• Employee discounts (Odeon, Mindful Chef, Prime and more)
• Discounted gym memberships
• Length-of-service holidays and a birthday day off
• Branded workwear and free on-site parking

Role Purpose

M Squared is one of Scotland's fastest-growing commercial landscaping, groundworks and civils contractors, delivering complex, high-profile projects for main contractors, developers and public sector clients across the UK. As we scale toward our next growth milestone, we're looking for a Bid Writer & Compliance personnel to own the full bid lifecycle — from inbound tender enquiry through to award and prestart handover — while ensuring our accreditations, compliance documentation and CRM data are always audit-ready.

This is a hybrid role combining hands-on bid coordination with ownership of company compliance standing, sitting at the centre of our growth strategy.

Key Responsibilities

• Manage all inbound tender enquiries end-to-end, tracking deadlines, submission requirements and internal ownership through to award.
• Coordinate contributions from estimating, commercial, technical and operational teams to produce clear, compelling and compliant submissions.
• Own bid quality control — proofing, formatting and version control — so every submission reflects M Squared's brand and professional standard.
• Maintain and grow a reusable bid content library (method statements, CVs, case studies, accreditation evidence) to speed up future submissions.

PQQ & Compliance

• Complete pre-qualification questionnaires (PQQs) and SSIP/supply chain assessments, ensuring accuracy and consistency with current accreditation evidence.
• Own and maintain company accreditations and certifications (e.g. CHAS, Constructionline) keeping renewal dates, evidence packs and portal records current.
• Act as the central point of contact for compliance audits and client due-diligence requests, coordinating input from HSQE, HR and commercial teams.

CRM System Management & Reporting

• Maintain the CRM as the single source of truth for live and historical bid activity, contacts and opportunity pipeline.

New Business Development

• Proactively identify and track relevant public and private sector tender and framework opportunities via portals such as Public Contracts Scotland, Find a Tender and sector-specific frameworks.
• Build and maintain relationships with procurement contacts, framework hosts and key public sector clients to support pipeline growth.
• Share market intelligence on upcoming opportunities, competitor activity and framework renewals with the senior team.

Prestart/ Preconstruction

• Liaise with the preconstruction and delivery teams to feed lessons learned back into future bid content and strategy.

Essential Experience - Non Negotiable

The following are core requirements for this role:

• Proven bid or tender coordination experience — managing inbound tender enquiries and the end-to-end bid process under tight deadlines.
• Hands-on experience completing pre-qualification and compliance submissions — including PQQs, SSIP assessments and framework compliance documentation.
• Working knowledge of public and/or private sector procurement processes — ideally within construction, groundworks, landscaping or a related built-environment sector.
• Excellent written communication skills, able to draft persuasive, accurate bid content — with the discipline to manage several live submissions in parallel.
• Confident CRM and bid-tracking system management — for accurate pipeline tracking and reporting.
• Strong proficiency in Microsoft Office — Word, Excel, and ideally design/formatting tools (e.g. Adobe InDesign) for polished submission documents.
• Experience owning company-wide accreditations rather than just contributing evidence to them.
• Familiarity with Scottish and UK public sector frameworks
• Background in business development, sales support or procurement within construction.

About M Squared

M Squared is a Glasgow-headquartered commercial landscaping, groundworks and civils contractor, working with main contractors, developers and public sector organisations across the UK. Since our founding in 2014 we've grown rapidly — recognised in the FT1000 list of Europe's fastest-growing companies and among Scotland's Companies to Watch — while staying true to our roots as a close-knit, hands-on team.

We've invested heavily in bespoke technology to improve how we estimate, forecast and manage projects, and we're bringing that same ambition to how we grow the business through smarter, better-supported bidding.

Our Values

• We take pride in our work and ourselves — strong work ethic, quality, and being proactive.
• We do what we say we'll do — reliable, and quick to offer or ask for support.
• We do what it takes to get the job done — adaptable and resilient in a fast-paced environment.
• We're ambitious and work hard — keen to learn, develop, and take on new challenges.