Bid Team Administrator

proAV Limited; Eastly End; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global audio visual integrator is seeking a Bid Team Administrator in Egham. The role involves producing detailed tender documents, managing compliance documentation, and supporting sales teams with various inquiries. Candidates should have excellent attention to detail, strong communication skills, and proficiency in Microsoft Office and Adobe Creative Suite. An inclusive working culture and personal development opportunities are emphasized, reflecting the company's commitment to diversity and support for employees.

Benefits

Personal and professional development opportunities

Family-friendly policies

Diversity and inclusion initiatives

Qualifications

• Good spoken and written communication skills.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Demonstrable experience with Adobe Creative Suite applications.

Responsibilities

• Produce detailed tender documents and responses to RFIs.
• Create and tailor bid presentations with sales and service teams.
• Manage compliance documentation across multiple third-party portals.
• Provide general office administration support.

Skills

Attention to detail

Problem-solving ability

Written communication skills

Proficiency in Microsoft Office

Experience with Adobe Creative Suite

Tools

MS Dynamics 365

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About The Role

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365.

Key Responsibilities

• Management and production of tender proposal documents, RFIs and pre-qualification questionnaires.
• Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities.
• Working with the sales and service teams to create and tailor mid-bid & post tender presentations.
• Designing and creating innovative graphics and charts to convey opportunity strategies.
• Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages.
• Updating master templates, master slides and bid information library.
• Completing and submitting company PQQs & new vendor questionnaires.
• Managing company compliance documentation across multiple 3rd party portals.
• Sales handovers and document ratification.
• Client and supplier liaison.
• Manage incoming enquiries from multiple departments.
• Management of multiple mailboxes.
• MS Dynamics 365 management.
• General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc).

Desirable Skills

• Excellent attention to detail.
• Methodical and proactive approach.
• Good spoken and written communication skills.
• Logical and problem-solving ability.
• Able to manage multiple conflicting deadlines.
• Able to manage own workload with minimal supervision.
• Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop.
• Proficient in Microsoft Office: Word, Excel and PowerPoint.

About Us

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post-deployment support, you're in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry's most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state-of-the‑art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients' business‑critical AV systems architecture, products and technologies 24/7/365.

Equality, Diversity & Inclusion

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work‑life balance through our family friendly policies and practices. We encourage all to apply.