Bid Manager

Impact Food Group; Woking; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

Staff discount scheme across 850+ ret1

Pension scheme and other benefits

Monthly incentives and recognition

Job summary

Impact Food Group in Woking is seeking a Bid Manager to lead high-quality bid and tender submissions for the school education catering sector. You will manage bids end-to-end, ensuring on-time, compliant, and compelling proposals aligned with bid strategy and brand standards.

You will work with Business Development Managers and SMEs to gather evidence, craft win themes, and maintain an evolving library of content and templates to improve efficiency across submissions.

Qualifications

• Experience developing high-quality written content in a bid, proposal, marketing, or similar role.
• Exceptional written communication and editing skills with the ability to translate complex information into clear, persuasive content.
• Strong working knowledge of Adobe InDesign, with experience creating professionally formatted and brand-compliant documents.
• Experience using AI and digital content tools to improve quality, consistency and efficiency.
• Strong planning, organisation and workload management skills, with the ability to manage multiple deadlines.

Responsibilities

• Produce high-quality, compliant and persuasive bid responses tailored to client requirements and win themes.
• Write, edit and enhance content to ensure clarity, consistency and compelling messaging.
• Collaborate with BDMs and SMEs to gather information and develop client-focused proposals.

Skills

High-quality written content

Written communication and editing

Planning and workload management

Stakeholder management

Collaboration with BDMs/ SMEs

Brand and messaging consistency

Tools

Adobe InDesign

Canva

PowerPoint

Microsoft Word

CRM systems

Job description

Bid Manager

Impact Food Group

Woking

At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food.

We are one of England’s fastest-growing school food providers, serving around one million students every dayacross more than 1,500 schools.

Our brands include Innovate, Cucina, Chapter One (Independent Schools), Hutchison, and Dolce, reflecting our breadth of experience and reach across the school catering sector.

Guided by our values, integrity, bold, impactful, humble and community; you will help us shape a workplace and culture we can all be proud of.

The Role

"The Bid Manager plays a pivotal role in the development of high-quality bid and tender submissions across the school education catering sector.

As Bid Manager, the focus is on managing bids through to submission, ensuring they are delivered on time, fully compliant, compelling, high scoring and aligned with bid strategy and brand standards.

Every successful tender helps to bring healthier, high-quality meals to more children, extending IFG's positive impact into new schools and communities across the country."

What you’ll be Doing

Role Responsibilities

Quality & Content Management

• Produce high-quality, compliant and persuasive bid responses tailored to client requirements, evaluation criteria and win themes.
• Write, edit and enhance content to ensure clarity, consistency, compelling messaging and alignment with IFG's brand and value proposition.
• Collaborate effectively with Business Development Managers (BDMs) and subject matter experts to gather information and develop client-focused proposals.

Design & Presentation

• Oversee the visual presentation of bids, aligned to the templates, ensuring documents are professionally formatted, on-brand and easy for evaluators to navigate.
• Work directly within design/layout tools (e.g. InDesign, Canva, PowerPoint, or similar) to build or refine graphics, infographics, case study layouts and document templates.
• Maintain and evolve a library of bid content, case studies, imagery and templates to improve consistency and efficiency across submissions.

Collaboration

• Work collaboratively with the Bid Director, Bid Managers and Bid Coordinators to ensure a consistent and efficient approach across the bid function.
• Partner with Business Development Managers (BDMs) and subject matter experts to identify content requirements, gather evidence and develop compelling win themes and proposal content.

Continuous Improvement

• Capture, analyse and share feedback from successful and unsuccessful bids to identify lessons learned and opportunities to improve future submissions.
• Support post-bid reviews with Business Development Managers (BDMs), clients, consultants and other stakeholders to gather meaningful feedback where available

What We Are Looking For

Essential

• Experience developing high-quality written content in a bid, proposal, marketing, communications, journalism, design or similar role.
• Exceptional written communication and editing skills, with the ability to translate complex information into clear, persuasive and client-focused content.
• Strong working knowledge of Adobe InDesign, with experience creating professionally formatted, visually engaging and brand-compliant documents.
• Experience using AI and digital content tools to improve quality, consistency, efficiency and overall output.
• Strong planning, organisation and workload management skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent stakeholder management and collaboration skills, with the confidence to work effectively with Business Development Managers (BDMs), Subject Matter Experts (SMEs) and senior leaders across the business.

Desirable

• Experience supporting bids, proposals, tenders or sales submissions within a public sector, regulated or contract-led environment.
• Experience within education, catering, facilities management or a related service sector.
• Familiarity with CRM systems, bid libraries and tender portals.
• Experience using Microsoft Word, PowerPoint, Canva or similar content and design tools.
• APMP Practitioner, Foundation or equivalent proposal management qualification.

What’s in It for You?

• Access to a wide range of free training, qualifications, and development opportunities
• 25 days annual leave plus bank holidays
• Staff discount schemeacross 850+ retailers
• Pension schemeand other great company benefits
• Monthly incentives and recognition for top performers

#Join Our Team #makeanimpact

If you’re looking for your next step and want to be part of an organisation that genuinely makes a difference, we’d love to hear from you.

IFG are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are requiredtoundergo an enhancedDBS check, which IFG will pay for.

We area committed equal opportunities employer - if you require any assistance for the interview process, please detail withinyourapplication. Allinformation is kept confidential and in compliance with GDPR requirements.