Bid Executive (Early Careers Opportunity)

Kinly; City Of London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading global AV solutions provider is seeking a Bid Executive in London to support their sales organisation. This role involves managing bid processes, creating bid submissions, and ensuring clarity in communication. The ideal candidate will possess excellent communication skills, be self-motivated, and have proficiency in Microsoft Office Suite. A hybrid working model is offered for this position.

Benefits

Company benefits

Superb progression/training opportunities

Qualifications

• Self-motivated with a proactive approach to tasks and improvement.
• Ability to tailor responses to client needs.
• Ability to create high-quality documentation and presentations.

Responsibilities

• Supporting the Bid Manager in the management of the E2E bid process.
• Creating written content for bid submissions.
• Coordinating post submission follow ups and capturing bid feedback/outcomes.

Skills

Excellent written and verbal communication skills

Strong organisational and time management skills

Ability to work independently and use initiative

Detail Orientated

Creative

Ability to work under pressure

Education

APMP Foundation certification

Tools

Microsoft Office Suite

Adobe InDesign

Job description

Role: Bid Executive

Contract Type: Full-time, Permanent

Location: London or Sunbury-upon-Thames, UK (hybrid working is available, with 3 days on-site and 2 days working from home)

Salary: £30,000 - £35,000 (dependent on experience), plus company benefits and superb progression/training opportunities

Interview Process: 2 stage (Virtual and Face-to-face)

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

As our business and client base continues to develop further, we now have a new opportunity for someone looking to support the wider sales organisation, Kinly’s bid team, who are responsible for the management, preparation and submission of all RFP (Request for Proposal) submissions for Kinly’s UK entities.

With a focus on growth in our company, working as part of our established Bid team, this opportunity provides a clear pathway for professional development, with the chance to take on increasing responsibility and grow into more senior roles.

You’ll be working with high-profile clients on a global scale, gaining invaluable experience and exposure that will accelerate your career.

With appreciation of the nature of the bid function, the successful candidate shall be underpinned by a can do, growth orientated attitude, and the ability to work flexibly around the demands of the business.

Working alongside the wider Bid team the Bid Executive will be paramount to ensuring the timely delivery of bids, against our continuous focus on exceeding our clients expectations, maintaining our competitiveness and setting the standards against which our industry is measured.

Key Responsibilities:

• Supporting the Bid Manager in the management of the E2E bid process
• Creating written content for bid submissions, ensuring clarity, consistency, and alignment with the client's needs
• Enforcing and developing the bid process efficiencies
• Producing a bid plan for each tender and ensuring it is adhered to throughout the bid process
• Scheduling crucial meetings and deadlines, e.g. Deal Qualifications, Bid kick offs, Clarification deadlines, Checkpoint calls, Storyboarding sessions, Submission deadlines and Commercial reviews
• Coordinating post submission follow ups and capturing bid feedback/outcomes to drive future improvements
• Maintaining bid tracker data and ensuring comments, statuses and values are always up-to-date and that changes are communicated effectively to stakeholders weekly
• Ongoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs)

Future Skills Profile:

• Ability to succeed with different personality types
• Analytical thinking and ability to understand complex client requirements
• The ability to tailor responses to client needs
• Ability to create high-quality documentation and presentations
• Ability to manage multiple deadlines

Future Qualifications:

• APMP Foundation (Association of Proposal Management Professionals) certification is a plus

Skills and Experience:

• Excellent work ethic
• Self-motivated with a proactive approach to tasks and improvement
• Excellent written and verbal communication skills
• A desire to understand our business offerings
• Strong organisational and time management skills
• Ability to work independently and use initiative
• Detail Orientated
• Creative
• Excellent attention to detail
• A team player with strong interpersonal and collaboration skills
• Ability to work under pressure

Other:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Desirable Skills:

• Adobe InDesign
• Demonstratable work experience in similar markets/sectors

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please either email [e-mail] outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.