Bid Coordinator

ERM; Greater London; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Diversity & inclusion commitment

Job summary

ERM is seeking a proactive Bid Coordinator to join the Northern Europe Business Unit (NEBU) Bid Team. You will coordinate the end-to-end proposal process, supporting pre-qualification and bid production from start to finish and ensuring high-quality responses.

The role involves collaboration with bid managers, technical consultants, and specialists across NEBU and wider ERM regions, and includes opportunity to leverage AI tools for efficiency.

Qualifications

• Experience coordinating bids, tenders or proposals in a corporate environment.
• Strong written and verbal communication skills with attention to detail and accuracy.
• Ability to manage multiple deadlines and coordinate inputs from diverse stakeholders.
• Familiarity with procurement portals and proposal management processes.

Responsibilities

• Coordinate end-to-end proposal process for bids, tenders and framework submissions.
• Support bid planning, kick-off meetings and proposal schedules.
• Track actions, deadlines and deliverables throughout the bid lifecycle.
• Manage document version control and quality checks; coordinate reviews and approvals.
• Assist with procurement portal requirements and input collection from technical teams.
• Contribute to drafting and editing of responses and compilation of supporting materials.
• Maintain bid libraries and support continuous improvement of processes.

Skills

Bid coordination

Organisational skills

Communication

Attention to detail

Time management

Stakeholder coordination

Work under pressure

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

The Opportunity ERM is seeking an organised, proactive and competitive driven Bid Coordinator to join the growing Northern Europe Business Unit (NEBU) Bid Team. This role will play a critical part in supporting the pursuit and delivery of high-quality proposals, helping our technical teams win work across a diverse range of industry sectors within the environmental and sustainability space. The Bid Coordinator will work closely with Bid Managers and Coordinators, Technical Consultants , Partners, and Specialists across NEBU and the wider Europe, Middle East and Africa region to support and coordinate pre-qualification and bid production from start to finish, supporting the submission of high-quality proposals. This is an excellent opportunity for career building and professional development with mentoring from experienced colleagues. You’ll have opportunities to support work winning efforts across NEBU and contribute to the overall strategic growth within a global consultancy.

Key Responsibilities

• Bid Coordination & Delivery
  • Coordinate the end-to-end proposal process for bids, tenders and framework submissions.
  • Support bid planning activities, kick-off meetings and proposal schedules.
  • Track actions, deadlines and deliverables throughout the bid lifecycle.
  • Manage proposal document version control and quality checks.
  • Coordinate proposal reviews and approval processes.
  • Manage procurement portal requirements end-to-end.
• Proposal Production
  • Assemble and format proposal documents using ERM templates and branding standards.
  • Coordinate inputs from technical experts and subject matter specialists.
  • Contribute for drafting, editing, and reviewing responses to non-technical questions.
  • Contributing to gathering and/or creating org. charts, case studies, and CVs.
  • Ensure consistency and quality across all proposal materials.
  • Use of AI tools to accelerate document assembly, consistency checking, and applying human verification.
• Stakeholder Management
  • Working closely and acting as a central point of contact for proposal contributors.
  • Coordinate internal review meetings and capture actions.
  • Build strong relationships across business units and teams.
• Commercial Support
  • Assist with opportunity tracking and pipeline management.
  • Update CRM and business development systems.
• Continuous Improvement
  • Identify opportunities to improve bid processes and efficiency.
  • Support development of proposal templates and best practices.
  • Contribute to maintaining a culture of excellence.
  • Help develop innovative approaches to proposal management and collaboration.
  • Contribute to lessons learned and continuous improvement activities.
  • Maintain the Bid Team’s proposal libraries.

Candidate Requirements

Essential

• Personable, collaborative and resilient approach.
• Exceptional organisational and administrative skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong Microsoft Office skills, particularly Word, PowerPoint and Excel.
• Ability to coordinate multiple activities and deadlines simultaneously.
• Ability to work effectively under pressure and meet tight deadlines.
• Previous experience in bid coordination.
• Familiarity with procurement portals.
• Knowledge of procurement procedures and processes.

Desirable

• Experience within consultancy, engineering, environmental services or professional services.
• Experience using CRM or proposal management systems.
• Experience using AI tools.
• Familiarity and/or membership with APMP (Association of Proposal Management Professionals)

#LI-SD1 #LI-Hybrid ⠀

ERM is committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive, it’s an essential part of what makes ERM a great place to build a career and helps us create better solutions for our clients.

We welcome talent from all backgrounds and provide equal opportunities for every candidate.

If you have a disability, are neurodivergent, or need accommodations during the selection process, we’re here to support you.

Our commitment doesn’t stop at hiring. Once you join us, we’ll ensure you have the tools, support, and adjustments needed to succeed and feel a true sense of belonging. Learn more about our Diversity, Inclusion & Belonging (DIB) efforts by visiting our website or exploring our 2026 Sustainability Report.

At ERM, sustainability is our business. We are the world’s largest advisory firm focused solely on sustainability, offering unparalleled expertise across business and finance. ERM partners with clients to operationalize sustainability at pace and scale, through our unique combination of strategic transformation and technical delivery capabilities. Our diverse global team of experts works with the world’s leading organizations to help them set clear sustainability targets, measure progress and operationalize strategy through deep implementation and business transformation.

With more than 50 years of experience, our ability to integrate sustainability solutions and our depth and breadth of technical knowledge are why organizations choose to partner with us as their trusted advisor. Every one of us firmly believes in the potential to create value for our clients through an integrated approach to sustainability (because we have personally seen it and professionally achieved it). Our team members are passionate about client service. We work closely with our clients to help them operationalize their sustainability goals and meet their environmental, health and safety objectives while advancing ERM’s purpose through delivering tangible progress in what the United Nations coined The Decade of Action.

Organizing our people across globally integrated communities of technical and strategic talent positions ERM to be a “boots to boardroom” leader in bringing that value creation to our clients, partners, and the world.

We recruit exceptional professionals with a personal and professional passion for sustainability and nurture them to even greater success as specialists. We prepare our consultants to bring integrated, innovative and sustainable solutions to our clients and provide opportunities for ongoing development across a variety of subject areas related to technical, business, and personal growth. At ERM, effort pays off and becomes career defining work that leaves a positive imprint on our planet.

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