Bid Coordinator

Howells Solutions Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading management services provider in North London is seeking a Bid Administrator/Coordinator to assist in preparing winning bids. You will support the Bid Manager in coordinating administrative tasks within the bid lifecycle, ensuring all submissions are organized and compliant. Ideal candidates should have experience in administration, excellent organizational skills, and proficiency in Microsoft Office. This position offers a salary of up to £40k plus benefits in a dynamic work environment.

Benefits

Comprehensive benefits package

Qualifications

• Experience in a coordination or administration role, ideally in a bidding environment.
• High attention to detail with document control and version management skills.
• Strong written communication ability with good grammar and presentation.

Responsibilities

• Support the Bid Manager throughout the full bid lifecycle.
• Maintain the bid pipeline tracker, ensuring opportunities are updated.
• Download and organize tender documentation from procurement portals.
• Create and maintain bid folders, file structures, and naming conventions.
• Assist with formatting, proofreading, and checking responses.

Skills

Coordination experience

Organizational skills

Attention to detail

Document control

Microsoft Office proficiency

Written communication

Familiarity with e-tendering portals

Ability to work under pressure

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Bid Administrator/Coordinator

Location: North London

Salary: up to £40k plus benefits

The company

Our client offers comprehensive management services to their housing partners, collaborating with individual landlords, corporate landlords, and institutional investors. They deliver trusted housing solutions that seamlessly integrate with their partner's needs, ensuring reliable and effective property management.

The Role

The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid Manager to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented.

Main Duties & responsibilities

• Support the Bid Manager throughout the full bid lifecycle, from opportunity identification, qualification and document download to submission and post bid feedback.
• Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines.
• Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team.
• Create and maintain bid folders, file structures and document naming conventions for each opportunity.
• Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders).
• Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance.
• Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely.
• Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc.
• Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises.
• Manage any post submission correspondence with client team, through to conclusion.
• Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible.
• Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use.

Skills & Knowledge

• Experience in a coordination, administration or support role, ideally within bidding environment.
• Experience of using portals would be advantageous but is not essential.
• Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders.
• High attention to detail and accuracy, with strong document control and version management skills.
• Strong written communication and proofreading ability, with good grammar and presentation.
• Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting.
• Familiarity with e-tendering portals and basic understanding of public sector procurement processes.
• Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early.
• Comfortable working under pressure and to tight deadlines.

Applications

If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed).

Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.