Bid Coordinator

N P Aerospace Ltd; Coventry; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading defence technology firm in Coventry is seeking a Bid Coordinator to support the Bid Team in delivering robust proposals for various contracts. The ideal candidate will have experience in bid coordinating, strong communication, and negotiation skills, along with technical proficiency. This position offers a hybrid working arrangement, competitive salary between £35,000 - £45,000, and a generous benefits package including bonuses and flexible working hours.

Benefits

Discretionary Half Year Bonus

Flexible start and finish hours

25 days holiday + 8 Bank Holidays

Qualifications

• Experience in bid coordinating with literate responses.
• Experience with UK MoD and Prime Defence Contractors.
• High level of numeracy and literacy.

Responsibilities

• Manage pre-bid activities and responses to EoI, PQQ, and RFI.
• Assist in bid preparation leading to delivery of proposals.
• Track and report the status of all bids.

Skills

Bid coordinating

Numeracy

Communication skills

Negotiation skills

Technical proficiency

Education

Formal technical/engineering qualifications

Tools

MS Office applications (Word/Excel)

Job description

Job Title : Bid Coordinator

Location : Coventry, UK

Core Hours : 08 : 00-16 : 35 (Mon–Thu) 08 : 00-15 : 10 (Fri).

Vacancy Type : Full-time, Permanent and Hybrid (3-4 days in the office and subject to operational needs)

Salary : £35,000 - £45,000 per annum (subject to experience)

JOB SUMMARY

NP Aerospace is looking for an experienced Bid Coordinator to support the Bid Team Leader and other members of the bid team in delivering current contract and future business requirements through the management, drafting, negotiation and agreement of commercially, technically, and financially robust proposals in line with business objectives.

The successful candidate will be assessing the explicit requirements of solicitations (such as invitations to tender, pre-qualification questionnaires etc) alongside developing accurate, competitive, highly literate bids and well-informed responses in a timely manner and to bid budget.

You will be working collaboratively with the Bid Team Leader, other Bid Team members, and senior management across the two UK and North American business units (Composites and Armour Systems & Vehicle Systems, Services, & Spares), and the NP Aerospace Executive team routinely.

Bids will vary in size and complexity, with values ranging from small (£5K-£10K) up to exceptionally large, multi-million-pound opportunities.

Do you want to work for a company which develops products that make a difference? Read on and visit our LinkedIn page to find out more about us!

Please Note :

This is a hybrid role. You will be mainly based on-site with home working available when suitable and with manager approval.

BENEFITS

Discretionary Half Year Bonus

Hybrid working (based on-site with some hybrid working as and when required)

Flexible start and finish working hours (subject to manager approval and operational needs)

Holidays – 25 days + 8 Bank Holidays + Holiday Purchase Scheme

Two weeks paid leave for Reservists and Cadets to attend yearly training / camp.

Paid leave for employees who are Cadet Force Adult Volunteers (CFAVs)

Pension – ER / EE – 4% / 5% = 9% combined

Life Cover – 3 x base salary

BHSF Cash Healthcare Plan

JOB DUTIES

1. To manage pre-bid activities as required, including responses to Expressions of Interest (EoI), Pre-Qualification Questionnaires (PQQ) and Requests for Information (RFI).
2. Assisting on bid preparation activities, culminating in the delivery of robust proposals.
3. To track and internally report the status of all bids at all levels of the organisation in a structured and clear way.
4. To provide Bid Management services on Major and Minor Bids within the Company, taking either full or joint ownership for Bid Preparation, Delivery from Bid / No-Bid to Contract Acceptance, cooperating and collaborating with all other necessary business functions to do so.
5. In conjunction with Project Management, Engineering, Operations, Procurement and Quality teams, develop technical and service solutions to address Customer requirements.
6. To assist the Bid Team Leader, and other members of the bid team to lead and manage Bid Teams, including ensuring that all relevant resources are available as required.
7. To work with the Cost Engineer on Cost / Price Estimation, primarily in support of Target Cost setting for Bids, or for the preparation of rapid turnaround ROM price submissions.
8. To ensure all Project Risks are captured, quantified and, where feasible, mitigated at the Bid Stage.
9. To plan, structure, author (in conjunction with Subject Matter Experts and other members of the bid team) and review proposal documents, ensuring accuracy, quality of presentation and consistent implementation of Win Themes.
10. To ensure the management of all internal stakeholders on bids is carried out professionally and appropriately, with formal commercial agreements where required for Key Partners, Sub-Contractors and Strategic Suppliers.
11. The above statements are not intended to be an exhaustive list of all duties and responsibilities required.

ABILITY ASSESSMENT

If you progress to the next stage of the process, we will ask you to create a Bid Letter for submission to a potential NP Aerospace Limited customer for an armour product opportunity. More information will be provided if you are selected for an interview.

EXPERIENCE

• Experience of bid coordinating, including the ability to draft highly literate responses in support of specific requirements.
• Experience of contracting with Prime Defence Contractors, UK MoD and related agencies, and Export Customers.
• High level of numeracy / literacy, and a good standard of computer literacy, particularly in MS Office applications (Word / Excel).
• A good level of technical proficiency preferably underpinned by formal technical / engineering qualifications
• Excellent communication skills and commercial awareness
• Ability to create effective working relationships within a challenging environment
• Ability to communicate (and report) at all levels within the business
• Strong negotiation skills with customers, management, peers and subordinates
• Experience of Cost Estimation / Cost Engineering an asset

WHAT DO WE DO AT NP AEROSPACE?

NP Aerospace is a global leader in armour technology manufacturing and vehicle integration, delivering high-performance, lifesaving solutions for the defence and security industry.

Our mission is to improve and protect lives, and our vision is to be a leading provider of innovative solutions that solve our customers' complex challenges. Our values - Respect, Collaboration, Integrity, and Dedication form the bedrock of our culture.

Our extensive range of combat-proven body armour, from ballistic helmets, plates, and shields to bomb disposal suits, highlights some of the most advanced composite materials. With a team of R&D engineers working on next-generation solutions, we also excel in highly engineered vehicle systems and armour platforms used by some of the world’s largest defence organisations.

Founded in 1926, NP Aerospace has served the defence industry for over 40 years, evolving into an agile and diverse company. Our Business Development team is expanding both in the UK and North America.

Equal Opportunity Employer Statement : NP Aerospace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals, regardless of race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs. We are also fully committed to supporting the Defence Community and actively advertise roles on Defence specific platforms such as CTP, Force Families, Forces Employment Charity, and Veterans Job Board.

Data Privacy : NP Aerospace respects the privacy of all applicants. Personal information provided during the application process will be treated in accordance with our privacy policy and applicable data protection laws.

Please note : If successful, you will be required to sign the Official Secrets Act and successfully pass the necessary checks before you can begin your employment with NP Aerospace