Bid Administrator - (Closing date - 09/01/2026)

Esh Group; Sherburn; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm in the United Kingdom is seeking a Bid Administrator to provide essential administrative support to the Bid Management team. The role involves managing documentation, collaborating with various internal departments, and ensuring timely submission of tender proposals. Candidates should possess excellent communication skills, be detail-oriented, and have a good knowledge of Microsoft Office. A degree level education is preferred but not mandatory. This position plays a critical role in delivering successful bids and involves maintaining compliance with company requirements.

Qualifications

• Excellent communication skills (written, face to face, telephone).
• Good knowledge of desktop packages such as Microsoft Office.

Responsibilities

• Provide essential administrative support to the Bid Management team.
• Manage documentation and distribution of clarification logs.
• Liaise with Construction teams for case studies.
• Review and update submissions library/model answers.
• Lead on re-accreditation for key construction certifications.
• Maintain documentation formatting for bids.

Skills

Excellent communication skills

Ability to multi-task

Excellent presentation skills

Attention to detail

Excellent time management skills

Good planning and organisational skills

Positive working relationships

Education

Educated to Degree level (Optional)

Tools

Microsoft Office

Adobe InDesign

Adobe Acrobat

Job description

Position Overview

We are recruiting a Bid Administrator to provide essential administrative support to the Bid Management team, ensuring timely and accurate submission of PQQs and tender proposals. This role is critical to meeting deadlines and delivering successful, compliant bids that drive winning outcomes.

Responsibilities

• General administrative duties on PQQ and tender documentation, including management of documentation and distribution of clarification logs
• Manage company accounts within Client portals to download tender/PQQ documentation
• Liaise with Construction teams to collate and produce case studies for current projects
• Establish a close working relationship with internal departments such as operations, health and safety, quality, business development to facilitate transfer of knowledge into successful bids
• Regular review and updating of submissions library/model answers to ensure internal resources are up to date
• Lead on re-accreditation for key ESH Construction certifications (e.g. Constructionline, CHAS, Considerate Constructors)
• Maintain formatting of documentation for inclusion in bids using Microsoft Office (Word, Excel, Powerpoint) and Adobe InDesign, Adobe Acrobat
• Manage the password/portal spreadsheet
• Work with the Business Development team to record pipeline dataEmbody the core values of the Company in the day-to-day working of the Proposals team
• Implement and comply with all Company requirements across bid activity work practices
• Collaborate with the Senior Bid Manager and Proposals Team

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

Additional Information

Recognise the importance of fairness and equality in the workplace, treating everyone with dignity and respect. The Group is committed to achieving a high standard of Health and Safety in all its activities and the post holder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation. To take a full role in the implementation of personal development through appraisals and to participate in any identified training or development opportunities.

Education and Experience

• Educated to Degree level (Optional)
• Good knowledge of desktop packages such as Microsoft Office

Attributes & Skills

• Excellent communication skills (written, face to face, telephone)
• Ability to multi-task
• Excellent presentation skills
• Attention to detail
• Excellent time management skills
• Good planning and organisational skills
• "Can do/ will do" attitude
• Positive working relationships