BFC Community Sports Trust: Schools and Holiday Provision Coordinator (FTC, 12mths)

Brentford Community Sports Trust; Acton; Presencial; GBP 24.000 - 30.000; A tiempo parcial

Descripción de la vacante

Brentford FC Community Sports Trust in Brentford is seeking a Schools & Holiday Provision Coordinator (FTC, 12 months) to support high-quality school sport delivery, including curriculum PE, PPA and after-school clubs, plus holiday camps.

The role reports to the Community Development Manager and requires coordinating staff, safeguarding and quality assurance across delivery sites.

Formación

• Experience coordinating school sport programmes and staffing or operational delivery.
• Safeguarding certificate.
• Emergency Aid certificate.
• Current Enhanced DBS Experience.
• Experience delivering or coordinating curriculum PE, PPA or after-school clubs.
• Ability to travel between schools and Trust venues across the delivery areas.

Responsabilidades

• Coordinate school sport provision, including PE/PPA lessons, after-school clubs and other agreed school activities, alongside the CDMs.
• Maintain school and coach timetables, coordinate staff deployment and arrange suitable cover for sickness, absence and changes to delivery.
• Act as a day-to-day contact for schools and coaches regarding schedules, staffing, delivery requirements and routine queries.
• Organise regular support visits, observe delivery, give constructive feedback and agree improvements with coaches and the relevant CDM.
• Carry out spot checks of sessions, monitoring punctuality, professionalism, safeguarding, equipment and delivery standards, and report concerns promptly.
• Identify staff development needs and organise CPD sessions, including venues, facilitators, attendance and follow-up actions.
• Support the planning and operation of school holiday camps, including staffing, rotas, venues, equipment, registers and daily arrangements.
• Provide day-to-day line management of allocated casual and part-time coaches, including induction, regular check-ins, performance feedback and escalation of concerns to CDMs.
• Plan and organise school tournaments, festivals and competitions, including school entries, fixtures, staffing, venues, equipment and risk assessments.
• Maintain accurate registers, participation records, school feedback and monitoring information and provide updates to CDMs.
• Support positive relationships with schools, school sport partnerships and external providers and identify opportunities for further school sport delivery.
• To support safe, inclusive and high-quality sessions and follow Trust safeguarding, health and safety and data protection procedures.
• Deliver school sport sessions when required and appropriately qualified, and undertake other reasonable duties agreed with the CDMs.

Conocimientos

Coordinating school sport

Staff supervision

Communication skills

Travel between schools

Educación

Level 2 sports coaching qualification

Descripción del empleo

Schools & Holiday Provision Coordinator (FTC, 12mths)

Department: Sports Participation

Reports to: Community Development Manager

Salary: £27,000

Location: Brentford FC Community Sports Trust

Contract type: FTC, 12 months

Brentford FC Community Sports Trust (FCCST) works as a pioneering organisation for the local community, using sport to educate, motivate and inspire people from all walks of life. Working in partnership with Brentford FC, the Trust offers a portfolio of programmes in education, health, sports participation and community engagement. The Trust has won the ‘Football League Community Club of the Year’ award four times and now employs more than 100 members of staff.

Inclusion Statement

Brentford FCCST is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as ‘reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process.

Safeguarding Statement

Brentford FCCST is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club. Safeguarding is everyone’s responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club’s commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions. Should you require any workplace accommodations (also known as ‘reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process.

General Trust Accountabilities

• To ensure compliance with all relevant policies, including health and safety and safeguarding policies
• To ensure compliance with all relevant legal, regulatory, ethical and social requirements
• To ensure compliance with the Trust’s Code of Conduct
• To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC Community Sports Trust
• To keep confidential any information gained regarding the Trust and its personnel
• To maintain a flexible approach to work at all times

Main Purpose of Job

To support Community Development Managers in coordinating high-quality school sport provision, including curriculum PE, PPA cover, after-school clubs, holiday camps and school competitions. The post holder will support staff deployment, quality assurance, school relationships and the day-to-day line management of allocated casual and part‑time coaches. The post holder will coordinate delivery across allocated schools and venues, ensuring programmes are well organised, appropriately staffed, safe and delivered to agreed standards, under the direction of the Community Development Managers.

Responsibilities

• To coordinate school sport provision, including PE/PPA lessons, after‑school clubs and other agreed school activities, alongside the CDMs.
• To maintain school and coach timetables, coordinate staff deployment and arrange suitable cover for sickness, absence and changes to delivery.
• To act as a day‑to‑day contact for schools and coaches regarding schedules, staffing, delivery requirements and routine queries.
• To organise regular support visits, observe delivery, give constructive feedback and agree improvements with coaches and the relevant CDM.
• To carry out spot checks of sessions, monitoring punctuality, professionalism, safeguarding, equipment and delivery standards, and report concerns promptly.
• To identify staff development needs and organise CPD sessions, including venues, facilitators, attendance and follow‑up actions.
• To support the planning and operation of school holiday camps, including staffing, rotas, venues, equipment, registers and daily arrangements.
• To provide day‑to‑day line management of allocated casual and part‑time coaches, including induction, regular check‑ins, performance feedback and escalation of concerns to CDMs.
• To plan and organise school tournaments, festivals and competitions, including school entries, fixtures, staffing, venues, equipment and risk assessments.
• To maintain accurate registers, participation records, school feedback and monitoring information and provide updates to CDMs.
• To support positive relationships with schools, school sport partnerships and external providers and identify opportunities for further school sport delivery.
• To support safe, inclusive and high‑quality sessions and follow Trust safeguarding, health and safety and data protection procedures.
• To deliver school sport sessions when required and appropriately qualified, and undertake other reasonable duties agreed with the CDMs.

Key Internal Relationships

• Head of Community Sport Senior Manager Schools and Post 16
• Community Development Manager Hounslow & Richmond
• Community Development Manager - Berkshire & Spelthorne
• Community Development Manager - Gymnastics and Dance

Key External Relationships

• Partner schools, PE leads and school administrators
• Sports Impact Featherstone School Sport Partnership
• Willow Tree Sports Partnership
• Richmond School Sport Partnership
• South Hillingdon School Sports Network
• Slough School Sport Network

Essential Criteria

• Experience of coordinating school sport programmes, staffing or operational delivery.
• Minimum Level 2 or above sports coaching qualification.
• Safeguarding certificate.
• Emergency Aid certificate.
• Current Enhanced DBS Experience.
• Experience delivering or coordinating curriculum PE, PPA or after‑school clubs.
• Experience supporting staff, organising activities and maintaining effective school relationships.
• Good understanding of safeguarding, inclusion, quality assurance and health and safety in school sport.
• Ability to travel between schools and Trust venues across the delivery areas.

Desirable

• Experience supervising or line managing casual and part‑time staff.
• Experience organising CPD, support visits, holiday camps or tournaments.

Personal Qualities

• Inspiring Inclusive Innovative Ability to work under own initiative and as part of a team.
• Excellent communication and interpersonal skills, to establish and maintain good working relationships.

Company Culture

Brentford FC stands apart from many other Premier League clubs. We put our fans at the heart of everything we do, and we take pride in being a genuine community club. Although we operate sustainably, we’re unafraid to take calculated risks. Our culture is something we value deeply - an environment built on development, inclusion and the confidence to think differently. Being progressive, humble and respectful, while working together as one team across the entire Club, shapes the way we operate and the decisions we make every day.

In partnership with Brentford FC, the Brentford FC Community Sports Trust is a pioneering force within the local community. Harnessing the power of sport, the Trust works to educate, motivate and inspire people from all backgrounds. Together, we deliver a wide range of programmes across education, employability, sports participation, health and community engagement.