BCPS Programme Support Administrator

The Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A large NHS health trust in Wolverhampton is seeking a Programme Support Administrator to provide coordination and administrative support for the BCPS Programme Team. The ideal candidate will manage information, organize meetings, and track project milestones while ensuring effective communication across teams. Candidates should have experience in project support and familiarity with NHS protocols. Offering a supportive work environment, this role includes flexible working arrangements.

Benefits

Flexible working arrangements

Supportive working environment

Qualifications

• Experience of working in a Project or Programme Support role.
• Experience of working in the NHS, particularly in acute provider settings.

Responsibilities

• Provide day-to-day administrative support for the Programme Manager.
• Manage information within the program and maintain appropriate file structures.
• Support the monitoring and reporting of financial aspects of projects.
• Organize events and meetings, ensuring everything is prepared.
• Document testing of new systems and support governance documentation.

Skills

Microsoft Office

Outlook

Microsoft Project

Excel

Project support

Knowledge of Prince 2

Education

HNC / HND or equivalent experience in computing/IT or Health related discipline

Job description

To provide administration and co-ordination support for the BCPS Programme Team, including supporting the Programme Manager(s) and service leads. The role requires liaison across all BCPS disciplines and external organisations to ensure that programme communications and administration are efficiently covered. This will include a range of duties such as arranging and minuting meetings, recording and monitoring actions and providing practical support for project workstreams.

The role will support the Pathology Programme Manager in providing support for work in promoting and communicating programme progress within the wider BCPS project portfolio.

Main duties of the job

Day-to-day administrative support of the Programme Manager.

Manage a wide range of functions across the support team function; arranging venues for events/meetings; providing supporting information material as required; meeting and greeting of visitors, facilitating room layout etc.

Management of information within the programme, including maintenance of the programme documents and associated procedures, appropriate file structures, version control, indexing, access control and storage.

Produce and deliver communications reporting on the programme delivery for both internal BCPS use and to other areas across the Black Country.

Support the monitoring and reporting of the financial, timescale and quality aspects of projects and work streams

Support Programme Managers to undertake financial tracking of Purchase Orders and provide updates to the finance reports for the Programme

Tracking of milestones, dependencies, KPIs and reporting of key risks and escalation as directed via the Departmental risk log.

Support project leads in the development of their plans and act as a central point for enquiries for the Programme.

Support the change process and undertake a low level of business analysis, including drawing of flow charts.

Support and document testing of new systems.

Support the development of governance documentation for projects and the programme.

About us

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Job responsibilities

Please see the attached job description and personal specification for full list of duties and responsibilities

Person Specification

Education

• HNC / HND or equivalent experience (preferably in computing/IT or Health related discipline)
• Experience of working in a Project or Programme Support role
• Knowledge of and competence in Microsoft Office, Outlook and Microsoft Project, Excel
• Experience and knowledge of Prince 2 or working with other project methodology
• Experience of working in the NHS, and in particular acute provider experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.