Band 5 PA/Admin Manager - Secure Services

Birmingham and Solihull Mental Health NHS Foundation Trust; Cofton Hackett CP; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Cofton Hackett seeks an experienced Personal Assistant/Admin Manager to provide high-level support to the Clinical Service Manager. Responsibilities include managing a small medical secretaries team, organizing meetings, and ensuring effective service delivery. Ideal candidates will have significant management experience and strong organizational skills. If you are ready to make a difference in mental health care, join our team.

Qualifications

• Significant experience in managing and supervising a team.
• Proven track record in management and at a senior PA level.

Responsibilities

• Arrange and service meetings and manage the Clinical Nurse Manager's diary.
• Manage a small medical secretaries team including recruitment and training.
• Produce presentation materials and reports.
• Ensure prompt response to all correspondence.

Skills

Organizational skills

Attention to detail

Management experience

Supervisory skills

Job description

We are seeking an experienced Personal Assistant/Admin Manager to provide a high level service to the Clinical Service Manager. Your organisational skills, attention to detail and working to deadlines will come into play. This role will suit someone who also has significant experience of managing and supervising a team and has strong organisational skills, can work on their own initiative and ensure that services run effectively and efficiently. You will have a proven track record in management and also working at a senior PA level.

The Successful Candidate Will Be Responsible For

• arranging and servicing meetings, co-ordinating day to day diary management for the Clinical Nurse Manager,
• the day-to-day management of a small medical secretaries team, including recruitment, supervision, training and appraisals.
• the production of presentation materials and reports and ensuring that service contacts receive a prompt response to all correspondence and enquiries.
• ensuring that the Clinical Services Manager and general management team are fully briefed on progress of work & action taken on delegated authority.

Overseeing the service KPIs and report to the service and performance progress.

• drafting documentation for signing by Clinical Services Manager and Senior Leadership team. Attend meetings and produce minutes and be proactive in dealing with follow up actions.

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

For further details / informal visits contact: Name: Michelle Douglas Job title: Business Support Manager Email address: [e-mail] Telephone number: 07812621166