Band 4 Senior Medical Secretary

Birmingham Community Healthcare NHS FT; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A NHS healthcare provider in Birmingham seeks an experienced Senior Medical Secretary to manage secretarial support for the Oral Surgery department. You will oversee 2 Band 3 secretaries, ensuring efficient and accurate transcribing of clinical correspondence. Candidates should have at least 2 years of NHS secretarial experience and strong IT and communication skills. This role offers opportunities for professional development and flexible working.

Benefits

Opportunities for professional development

Flexible working hours

Supportive team environment

Qualifications

• Minimum 2 years experience working as a NHS medical secretary.
• Line management or supervisory experience required.
• Minimum 2 years experience audio typing is necessary.
• Medical Terminology or relevant experience is essential.
• Working knowledge of NHS policies is needed.

Responsibilities

• Manage 2 Band 3 medical secretaries and their tasks.
• Ensure clinical correspondence is completed accurately.
• Support management for a robust secretarial service.

Skills

Excellent IT skills and proficient with MS Office applications

Excellent ability to communicate at all levels effectively

Ability to organise, analyse and solve conflicting priorities

Education

NVQ3 Business Administration or equivalent

Evidence of continued learning and development

AMSPAR

ILM in Leadership and Management or equivalent Qualification

Tools

RIO/Textflow/R4 systems

ESR

Job description

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

An exciting opportunity has arisen for an experienced medical secretary to work in the Birmingham Dental Hospital and School of Dentistry.

As a Band 4 Senior Medial Secretary, you will provide professional medical secretarial support for the Oral Surgery department using inhouse and national systems

You will have the direct line management of 2 Band 3 medical secretaries and will support them with ensuring accurate and timely transcribing of all clinical correspondence and associated administrative tasks.

Main duties of the job

Line management of 2 Band 3 medical secretaries, including sickness absence management, annual leave and PDR/mandatory training

Ensuring all clinical correspondence and other administrative tasks for Oral Surgery are completed accurately and timely

Covering for band 4 colleagues in times of annual leave and absence

Supporting the management team to ensure a robust medical secretarial service

About us

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Why Join Us?

• Be part of a forward-thinking and values-driven team dedicated to integrated community care.
• Influence service delivery and population health across a growing collaborative.
• Enjoy opportunities for professional development and flexible working.

Job responsibilities

Please see the detailed job description and person specification attached to this vacancy for a full list of all main duties and responsibilities.

Person Specification

Education

• NVQ3 Business Administration or equivalent
• Evidence of continued learning and development
• AMSPAR
• ILM in Leadership and Management or equivalent Qualification

Experience

• Minimum 2 years experience working as a NHS medical secretary
• Line management or supervisory experience
• Minimum 2 years experience audio typing
• Medical Terminology or relevant experience
• Working knowledge of RIO/Textflow/R4 systems
• Working knowledge of NHS policies

Skills

• Excellent IT skills and proficient with MS Office applications
• Excellent ability to communicate at all levels effectively, written/verbal
• Ability to organise, analyse and solve conflicting priorities
• Working knowledge of ESR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Birmingham Dental Hospital & School of Dentistry