Band 3 Personal Secretary Ballymena( Temporary)

Honeycomb Jobs Limited; Ballymena; On-site; GBP 10,000 - 40,000; Full time

Job summary

A health service organization in Ballymena is looking for a Personal Secretary to support senior members of their Community Mental Health Team. This role includes providing secretarial services, managing diaries, and preparing documentation. The ideal candidate will have at least 1 year of clerical experience along with GCSE qualifications. Weekly working hours are Monday to Friday, 9:00 am to 5:00 pm, in a supportive environment.

Benefits

Enhanced holiday rates after 12 weeks

Supportive and friendly team

Role that impacts community service users

Qualifications

• At least 1 year's paid clerical experience in an office environment including Microsoft Office.
• Experience of minute-taking for certain roles.

Responsibilities

• Provide comprehensive secretarial service to senior clinicians.
• Prepare correspondence, reports, and documentation.
• Manage electronic and paper diaries, scheduling appointments.

Skills

Excellent communication and interpersonal skills

Ability to prioritise workloads

Strong organisational abilities

Competent use of Microsoft Office applications

Understanding of confidentiality and data management

Education

4 GCSEs (Grades A*-C) including English Language

English GCSE (Grades A*-C) or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a Band 3 personal secretary- temporary for 3 months initially in Ballymena.

Location: Community Mental Health Team, Ballymena
Organisation: Northern Health and Social Care Trust (NHSCT)
Department: Mental Health Services
Hours: Monday to Friday, 9:00am - 5:00pm
Contract: Temporary, Full-Time
Salary: Band 3 £12.31 per hour

About the Role

An exciting opportunity has arisen within the Northern Health and Social Care Trust for a motivated and professional Personal Secretary to join our Community Mental Health Team in Ballymena.

The successful candidate will play a key role in providing confidential secretarial and administrative support to senior members of the team, ensuring the smooth and efficient running of day-to-day operations within this essential community service.

Key Responsibilities

• Provide a comprehensive secretarial service to senior clinicians and management within the Mental Health Team
• Prepare correspondence, reports, and documentation to a high standard using Microsoft Office
• Take, transcribe, and distribute minutes of meetings accurately and promptly
• Manage electronic and paper diaries, scheduling appointments and coordinating team commitments
• Respond efficiently to telephone calls, emails, and visitor enquiries
• Support the collation and presentation of data, spreadsheets, and reports using MS Excel
• Maintain confidentiality in line with Trust policies and data protection standards

Essential Criteria

Option 1:

• 4 GCSEs (Grades A*-C) including English Language (or equivalent)
• At least 1 year's paid clerical experience in an office environment including Microsoft Office
• 1 years' experience of minute-taking (for certain roles)

Option 2:

• English GCSE (Grades A*-C) or equivalent
• At least 2 years' paid clerical experience in an office environment including Microsoft Office
• 1 years' experience of minute-taking (for certain roles)

Experience must include:

• Microsoft Office (Word, Excel, Outlook)
• Diary management (manual and electronic)
• Organisation and servicing of meetings
• Collating, inputting, and extracting data

In addition, applicants must possess:

• RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent
  OR
• 1 years' experience in the use of ICT systems including word processing, spreadsheets, and email

Skills and Knowledge

• Excellent communication and interpersonal skills
• Ability to prioritise workloads and meet tight deadlines
• Strong organisational and time management abilities
• Competent use of Microsoft Office applications
• Understanding of confidentiality, data management, and patient information governance
• Knowledge of Health and Social Care services and the role of a Personal Secretary

What We Offer

• Be part of a supportive and friendly Mental Health administrative team
• Enjoy a Monday to Friday daytime schedule (9am-5pm)
• Work in a role that makes a positive difference to the lives of service users in your community
• Enhanced holiday rates after 12 weeks

If you wish to apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for further information.

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit:

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity

Skills

Administration 5 GCSE's Minute Taking Personal Secretary secretary admin