Band 3 Business Administrator

Ministry of Justice; City of Westminster; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Ministry of Justice, Psychology Services Group, is recruiting a Band 3 Business Administrator to join the National Security Division (NSD) Psychology team and contribute to the delivery of psychological services.

The NSD operates across five geographical units (Cardiff, Birmingham, Manchester, London and Reading) with a Senior Psychologist allocated to the team, supporting high‑risk cases and complex interventions.

Qualifications

• Advanced IT skills with MS Office (Word/Excel)
• Strong communication and organisational abilities
• Ability to build relationships with internal and external stakeholders
• Capable of prioritising and managing competing demands

Responsibilities

• Organise, produce and maintain accurate records for the area of work
• Develop relationships with a range of internal and external stakeholders
• Attend key meetings across the country as required
• Act as the primary contact for communications to the team
• Prioritise and distribute communications to the appropriate person or department
• Interact with staff located in other establishments to exchange information

Skills

MS Office

Excel

Stakeholder mgmt

Organisation

Job description

• Psychological services continues expanding in these areas of work. The post-holder will be actively involved in organising, producing and maintaining accurate records for area of work. As such, the post holder is required to be IT proficient, with advanced skills in MS Office applications, especially Word and Excel.
• The post-holder will be required to develop relationships with a range of internal and external stakeholders. In order to achieve this, there is a requirement to attend key meetings across the country. They will act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment and interact with staff located in other establishments to exchange information.
• The post holder will need excellent organisation skills and an ability to prioritise and manage their own work load amongst competing demands.
• Due to the nature of this role and the information the post-holder will access, SC level vetting is required., The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks. Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment., To be confirmed Behaviours Delivering at Pace Managing a Quality Service Making Effective Decisions Changing and Improving Working Together Strengths Strengths will be assessed but these are not shared in advance. Technical A prioritisation task Level of security checks required DBS Enhanced Security Clearance (SC).

Delivering at Pace Managing a Quality Service Making Effective Decisions Experience We will assess your experience for this role via the following methods CV or Work History, Statement of Suitability Specific language requirements Written and Spoken English Evidence of Experience CV or Work History, Statement of Suitability.

Psychology Services Group are recruiting a Band 3 Business Administrator to join the National Security Division (NSD) Psychology team, which is part of the Psychology Counter Terrorism (CT) Team to contribute to the provision of psychological services. The National Probation Service has introduced a specialist dedicated and highly skilled National Security Division, which provides an enhanced level of management and intervention for the most high-risk, complex and high-profile offenders in the community. The National Security Division is based across 5 geographical units (based in Cardiff, Birmingham, Manchester, London and Reading), and each unit has a Senior Psychologist allocated to the team.

Annual Leave -The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case. Bank, Public and Privilege Holidays -You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment Pension -The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best. Work Life Balance HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ Season Ticket Advance -After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work Childcare Vouchers For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers Training HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes -There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts -All staff receive security and diversity training and an individual induction programme into their new roles Eligibility -All candidates are subject to security and identity checks prior to taking up post -All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS -All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order.

• To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [e-mail]);
• To Ministry of Justice Resourcing team ([e-mail]);
• To the Civil Service Commission (details available here)

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ is able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos. Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.