Band 3 Administrative Assistant with Secretarial duties

Brook Street; Northern Ireland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare service provider is seeking an Administrative Assistant for their team in Northern Ireland. This full-time role involves managing referrals, scheduling appointments, and providing secretarial support to medical professionals. Applicants should have strong organizational skills and be keen to work in a supportive environment that impacts healthcare delivery. The position offers up to £12.31 per hour with benefits including flexible working arrangements.

Benefits

Supportive work environment

Opportunities for professional growth

Flexible working arrangements

Qualifications

• Experience in administrative support within a healthcare environment preferred.
• Proficient in using computer systems for record-keeping.
• Ability to maintain high data quality standards.

Responsibilities

• Manage referrals efficiently and ensure accurate records.
• Maximise clinic capacity through proactive scheduling.
• Support performance reporting and maintain data quality.

Skills

Effective communication

Organizational skills

Data management

Ability to work in a team

Job description

Overview

Up to £12.31 per hour + paid holidays plus pension

Join Our Team as an Administrative Assistant with Secretarial Duties

Location: Healthcare in Prison, Maghaberry/Hydebank

Directorate: Adult Services & Healthcare in Prison

Band: 3 - Rate of pay £12:31 per hour

Working Hours: Full-time, Fixed hours with Flexible Working provisions available

Why Work With Us

Make a meaningful difference in healthcare by supporting the delivery of vital services within the Healthcare in Prison Service. This role offers a dynamic and rewarding environment where your administrative expertise will contribute to improving healthcare for a unique and important patient community.

Responsibilities

• Manage referrals efficiently, ensuring accurate, timely records for incoming and outgoing cases.
• Maximise clinic capacity with close monitoring and proactive scheduling of appointments.
• Monitor clinical waiting times and support achievement of targets, identifying and addressing any delays.
• Work closely with clinical staff to allocate and reschedule appointments as needed.
• Organise patients' follow-up internal and external appointments via a computerized system, ensuring timely notification.
• Record and vet test results and correspondence, ensuring integration into patients' medical records.
• Support performance reporting, maintaining high data quality standards.
• Provide secretarial support to medical professionals including minute-taking, diary management, and meeting coordination.
• Produce professional clinical letters, reports, and other documents through digital dictation or word processing.
• Assist with ongoing quality improvement, research initiatives, and data system development to enhance service delivery.
• Liaise with external healthcare agencies, supporting smooth communication and coordination.
• Take part in relevant projects, working groups, and comply with all Trust policies.

Benefits

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• Flexible working arrangements to suit your life
• The chance to make a real impact in the healthcare system

Apply

Apply now: Become a key part of a dedicated team making a difference in healthcare within the prison system. For further information please email.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.