Band 3 Administrative Assistant With Secretarial Duties

Brook Street; Lisburn; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare staffing agency is looking for an Administrative Assistant with Secretarial Duties in Lisburn, Northern Ireland. This full-time role involves managing medical referrals, providing secretarial support to medical professionals, and ensuring timely appointments. The ideal candidate should have experience in a healthcare setting and proficiency in digital dictation. Competitive pay of £12.31 per hour is offered, along with flexible working arrangements.

Benefits

Supportive work environment

Opportunities for professional growth

Flexible working arrangements

Qualifications

• Experience in managing medical appointments and referrals.
• Proficiency in digital dictation and word processing.
• Ability to work closely with clinical staff.

Responsibilities

• Manage referrals and maintain accurate records.
• Monitor clinical waiting times and address delays.
• Provide secretarial support including diary management.

Skills

Efficient management of referrals

Proactive scheduling of appointments

Data quality standards

Secretarial support

Job description

Overview

Join Our Team as an Administrative Assistant with Secretarial Duties
Location: Healthcare in Prison, Maghaberry/Hydebank
Directorate: Adult Services & Healthcare in Prison
Band: 3 - Rate of pay £12:31 per hour
Working Hours: Full-time, Fixed hours with Flexible Working provisions available

What You'll Do

• Manage referrals efficiently, ensuring accurate, timely records for incoming and outgoing cases.
• Maximise clinic capacity with close monitoring and proactive scheduling of appointments.
• Monitor clinical waiting times and support achievement of targets, identifying and addressing any delays.
• Work closely with clinical staff to allocate and reschedule appointments as needed.
• Organise patients\' follow-up internal and external appointments via a computerized system, ensuring timely notification.
• Record and vet test results and correspondence, ensuring integration into patients\' medical records.
• Support performance reporting, maintaining high data quality standards.
• Provide secretarial support to medical professionals including minute-taking, diary management, and meeting coordination.
• Produce professional clinical letters, reports, and other documents through digital dictation or word processing.
• Assist with ongoing quality improvement, research initiatives, and data system development to enhance service delivery.
• Liaise with external healthcare agencies, supporting smooth communication and coordination.
• Take part in relevant projects, working groups, and comply with all Trust policies.

What We Offer

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• Flexible working arrangements to suit your life
• The chance to make a real impact in the healthcare system

Apply Now

Become a key part of a dedicated team making a difference in healthcare within the prison system.
For further information please email

Brook Street NMR is acting as an Employment Business in relation to this vacancy.