Band 3 Administrative Assistant with Secretarial duties

Brook Street; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare service provider in Northern Ireland is seeking an Administrative Assistant with Secretarial Duties. This full-time role requires strong organisational skills to manage referrals and schedule appointments within the unique healthcare environment of a prison system. Candidates should possess exemplary secretarial capabilities and a commitment to enhancing patient care through their administrative expertise.

Benefits

Supportive work environment

Professional growth opportunities

Flexible working arrangements

Impactful role in healthcare

Qualifications

• Proficiency in managing referrals and scheduling appointments.
• Strong attention to data quality and performance reporting.
• Experience in providing secretarial support and minute-taking.

Responsibilities

• Manage referrals efficiently with accurate, timely records.
• Maximise clinic capacity and monitor clinical waiting times.
• Provide secretarial support to medical professionals.

Skills

Managing referrals

Scheduling appointments

Team collaboration

Data quality standards

Secretarial support

Job description

Join Our Team as an Administrative Assistant with Secretarial Duties

Location: Healthcare in Prison, Maghaberry/Hydebank

Directorate: Adult Services & Healthcare in Prison

Band: 3 - Rate of pay £12:31 per hour

Working Hours: Full-time, Fixed hours with Flexible Working provisions available

Why Work With Us?

Make a meaningful difference in healthcare by supporting the delivery of vital services within the Healthcare in Prison Service. This role offers a dynamic and rewarding environment where your administrative expertise will contribute to improving healthcare for a unique and important patient community.

What You’ll Do

• Manage referrals efficiently, ensuring accurate, timely records for incoming and outgoing cases.
• Maximise clinic capacity with close monitoring and proactive scheduling of appointments.
• Monitor clinical waiting times and support achievement of targets, identifying and addressing any delays.
• Work closely with clinical staff to allocate and reschedule appointments as needed.
• Organise patients' follow-up internal and external appointments via a computerized system, ensuring timely notification.
• Record and vet test results and correspondence, ensuring integration into patients' medical records.
• Support performance reporting, maintaining high data quality standards.
• Provide secretarial support to medical professionals including minute-taking, diary management, and meeting coordination.
• Produce professional clinical letters, reports, and other documents through digital dictation or word processing.
• Assist with ongoing quality improvement, research initiatives, and data system development to enhance service delivery.
• Liaise with external healthcare agencies, supporting smooth communication and coordination.
• Take part in relevant projects, working groups, and comply with all Trust policies.

What We Offer

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• Flexible working arrangements to suit your life
• The chance to make a real impact in the healthcare system

Apply Now

Become a key part of a dedicated team making a difference in healthcare within the prison system.

For further information please email

Brook Street NMR is acting as an Employment Business in relation to this vacancy.