Attendance and SEND Administrator

Coast and Vale Learning Trust; Colchester; On-site; GBP 21,000 - 27,000; Part time

Benefits offered by this job

Generous annual leave

Professional development

Flexible & family-friendly

Blue Light Card discounts

Well-being support

Job summary

REAch2 Academy Trust is seeking a part-time role to improve school attendance and support SEND administration. You will oversee attendance, liaise with families, and maintain pupil records, contributing to annual reviews and external paperwork. The role includes 2.5 hours per week of midday duties, and a focus on safeguarding and pupil well-being.

Join a large primary academy trust committed to professional development, flexible working options, and a collaborative community across many schools.

Qualifications

• The successful candidate will have motivation to achieve the very best for the children in our care.
• Excellent inter-personal skills and experience with supporting children and families.
• Excellent communication and organisational skills are essential.
• High levels of confidentiality and discretion in handling information.
• Ability to work as part of a supportive, collaborative team.
• Commitment to safeguarding and well-being of pupils.

Responsibilities

• Be responsible for daily oversight of attendance, absence and lateness.
• Monitor and track attendance across the academy and identified pupils of concern.
• Support parents with attendance strategies, including home visits as needed.
• Attend review meetings to review whole-school attendance and identify improvement strategies.
• Carry out parent contract meetings for persistent absence.
• Support pupils with medical needs and liaise with staff, parents and professionals.
• Attend meetings regarding pupil wellbeing and cover lunch duties daily.
• Update SEND records and systems, both manual and computerised.
• Support SENDCO to maintain SEND school register and co-ordinate PEPs.
• Generate SEND information from the school database and monitoring systems.
• Assist with annual reviews, PEPs and statutory paperwork for external agencies.

Skills

Motivation to achieve best

Inter-personal skills

Experience supporting children &famil

Excellent communication

Excellent organisational skills

Confidentiality

Job description

To improve school attendance through the effective working with pupils, families, pastoral support teams and other agencies, analysing data to guide interventions and evaluating their impact.

To assist in managing SEND administration through using the school’s agreed processes for Special Educational Needs.

The role includes 2.5 hours per week of midday assistant duties.

The general duties for this role are to:

• Be responsible for the daily oversight of all attendance, absence and lateness
• Monitor and track attendance across the academy, including identified pupils who are of concern
• Support parents with attendance strategies (this may include home visits to support positive attendance)
• Attend review meetings with the Assistant Headteacher for Behaviour and Attitudes to review whole-school attendance and identify strategies to improve this.
• Carry out parent contract meetings where pupils are persistently absent
• Support pupils with medical needs and other issues which prevent full-time attendance by liaising with staff, parents/carers and other professionals to provide pupils with missed schoolwork.
• Attend relevant meetings regarding the wellbeing of specific pupils
• Cover a lunch duty daily
• Update manual and computerised SEND record/information systems
• Support the SENDCO to update and maintain the SEND school register
• To co-ordinate Children Looked After PEP’s including maintaining appointments, the completion of appropriate paperwork
• To operate and maintain (electronic and hard copies) an effective system for filing of all SEND documents, ensuring that all legal data record requirements are maintained
• To generate SEND information from our school database and other monitoring and assessment systems and procedures.
• To support the production of the Annual Reviews, PEPs, and other statutory paperwork requested by external agencies.

The successful candidate will have:

• The motivation to achieve the very best for the children in our care and be relentless in the pursuit of excellence
• Excellent inter-personal skills
• Experience with supporting children and families
• Excellent communication skills
• Excellent organisational skills
• High levels of confidentiality

Why Work with REAch2 Academy Trust?

Join REAch2 Academy Trust, one of the UK's largest primary academy trusts, with a mission to unlock the potential of every child, regardless of their background. Here’s why joining our team can be an exciting and fulfilling career choice:

• Excellence & Development: We prioritise high standards and offer extensive professional development and career growth opportunities.
• Supportive & Collaborative:Be part of a strong, collaborative community of over 60 schools where every voice is valued, and best practices are shared.
• Well-being Focus: We promote a healthy work-life balance and offer robust well-being support for all staff.
• Diversity & Inclusion: We celebrate diversity and believe that varied perspectives strengthen our schools.
• Innovation & Impact: Bring creativity to the classroom and make a real difference in children’s lives.
• Making a difference: Working with REAch2 means contributing to something bigger than yourself. You’ll be helping to shape the lives of young learners, making a meaningful impact on communities and future generations.

Join us to grow your career, collaborate with passionate educators, and make a lasting impact on future generations.

Benefits

• We offer a range of benefits to support your career and well-being:
• Generous Annual Leave: healthy work-life balance.
• Professional Development: Access diverse CPD and training opportunities to grow your skills.
• Flexible & Family-Friendly: We are committed to supporting flexible working and requests will be considered on an individual basis, including options such as part time, term-time, home working, and other options that work for both the employee and the Trust.
• Exclusive Discounts: Benefit from Blue Light Card offers and employee perks.
• Well-being Support: Receive comprehensive well-being and employee assistance for you and your family.

Safeguarding, Safer Recruitment and Data Protection

At REAch2 we recognise that those who work in an academy are in a unique position in their care of children. The responsibility for all staff to safeguard pupils and promote their welfare, as stated in Section 175 of the Education Act (2002) is one that is central to our ethos, our policies and our actions. All children are deserving of the highest levels of care and safeguarding, regardless of their individual characteristics or circumstances, and we are committed to applying our policies to ensure effective levels of safeguarding and care are afforded to all our pupils.

We will seek to recruit the best applicant for the job based on the abilities, qualifications, experience as measured against the job description and person specification. The recruitment and selection of staff will be conducted in a professional, timely and responsive manner and in compliance with current employment legislation, and relevant safeguarding legislation and statutory guidance.An enhanced DBS disclosure will be requested for all successful candidates, including a Children's Barred List check if the role meets the criteria for regulated activity.

All information is stored securely, and any information supplied by unsuccessful candidates will be destroyed through a confidential waste system six months after the decision has been communicated, in accordance with our information and records retention policy.

The Trust ensures all applicant data is stored and processed appropriately. For further details on how your information will be managed during the recruitment process please refer to our Privacy Notice for Job Applications.