Associate Project Manager

Tait; West Stow; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Competitive pension

Life assurance (4x salary)

Medicash health cashback plan

Employee Assistance Program

Cycle to Work scheme

Income protection

Annual leave 22 days+

Job summary

TAIT is seeking an Associate Project Manager to support multiple project teams in a documentation-heavy role focused on bidding and proposals. You’ll work closely with Project Managers, Designers, and Estimators to organize project information and paperwork for multiple concurrent projects.

The role offers growth within Project Management and opportunities to advance within TAIT’s global organization, with in-office work Monday–Friday and travel to sites up to 30%.

Qualifications

• Experience in Entertainment Industry or Project Management is preferred or a related bachelor’s degree.
• Ability to prioritise tasks and meet deadlines in a fast-paced, agile environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong knowledge of Microsoft Office: Word, Excel, and PowerPoint.
• Willingness to be in office Monday–Friday with up to 30% travel to job sites.

Responsibilities

• Support Project Managers to ensure all facets of assigned projects are actively managed.
• Keep internal tracking systems up to date for all assigned projects.
• Communicate project status and progress internally and externally.
• Help manage final deliverables to maintain TAIT quality throughout delivery.
• Monitor risks and delays and escalate as needed.
• Assist in translating client needs into TAIT language and in drafting proposals and quotes.
• Contribute to the development of creative and technical solutions, cost estimates, contingencies, and pricing discussions.
• Understand and help uphold the project’s commercial terms and TAIT’s contractual duties.
• Participate in cashflow planning, invoicing, and development of the As Sold budget; monitor costs and change orders.
• Foster proactive communication and maintain relationships across departments; attend meetings and participate in strategic discussions.

Skills

Communication

Interpersonal skills

Time management

Office presence

Education

Bachelor's degree in Project Management / Engineering / Construction Management / Technical Theatre or Live Event related field

Tools

MS Project

Asana

Box / SharePoint / Google Drive

Power BI / Tableau

Job description

Position Purpose

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

Associate Project Managers (APM)

Serve a critical role to support multiple project teams within Project Management. This job is documentation heavy with a focus on creating Bidding and Proposal Documents. APMs will work closely with Project Managers, Project Designers, and Estimators and are expected to be heavily involved in the organization of project information and paperwork to support multiple Project Managers at a given time. This position is intended to not only serve as a critical role to support the project team within Project Management, but also to be a training ground for future growth opportunities within Project Management and the organization.

Responsibilities

Project Management

• Work closely with Project Managers and Senior Project Managers to ensure all facets of assigned projects are actively managed.
• Ensure internal tracking systems are kept up to date on all assigned projects.
• Participate in internal and external communication of Project status and progress.
• Participate in the management of final deliverables, ensuring TAIT quality throughout delivery.
• Risk monitoring and delay management.

Bidding & Development

• Participate in translating Client needs into “TAIT language”.
• Ensure that the Client’s vision is considered throughout the Bidding phase.
• Participate in drafting Project Proposals and Quotes.
• Participate in the development of creative and technical solutions.
• Participate in cost estimates and determine contingencies.
• Participate in pricing and payment schedule discussions internally.

Commercial, Contractual & Legal

• Understand the Project’s commercial terms as outlined in the contract, along with contractual and legal relationships formed between TAIT and the project client.
• Participate in ensuring TAIT’s duties and responsibilities are properly executed.
• Participate in ensuring the client executes their duties correctly and, where necessary, ensure TAIT’s interests are protected.

Project Finances & Budgets

• Plan cashflow schedule according to proposals and contracts.
• Participate in maintaining payment schedule and invoicing.
• Participate in the development of “As Sold” budget at the outset of a project.
• Participate in maintaining ongoing financial forecasts.
• Monitor and control Project costs and Change Orders (Extras).
• Raise early flags for potential risks as well as opportunities.

Organizational Relationships & Participation

• Develop and maintain good relationships with Project Performance and Operations groups.
• Proactive, open, and transparent communication.
• Attend and/or organize regular check‐in meetings.
• Participate in identifying who should be “around the table” for strategic conversations.
• Participate in resolving challenges, conflicts, or disputes within a Project or between competing Projects.
• Attend global and regional “All Hands” and similar organization meetings and gatherings.
• Stay up to date on time clocking, expense report submittals, and other administrative tasks.

Continuous Improvements

• Identify opportunities for minor and major improvements in the Project Process.
• Participate in departmental and organizational initiatives.
• Participate in “Lessons Learned” discussions.

Education and Growth

• Actively seek opportunities to build new skills and hone or improve existing skills.
• Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership.
• Participate in provided learning opportunities.
• Propose new learning and experiences for self and team.

Minimum Qualifications

• Experience in Entertainment Industry or Project Management OR Bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theatre or Live Event related field.
• The ability to prioritize tasks and meet deadlines in a fast-paced and agile environment.
• Excellent communication and interpersonal skills, with a customer service-oriented mindset.
• Strong knowledge of Microsoft Office including Word, Excel, and PowerPoint.
• Ability to be in office Monday - Friday, with travel to job sites up to 30%.

Preferred Experience

• Project management methodologies (e.g. Agile, Waterfall).
• Familiarity with the following software:
  • Project scheduling software (e.g. MS Project, Asana).
  • Content Management Systems (e.g. Box, SharePoint, Google Drive).
  • Budget management and analysis tools (e.g. Power BI, Tableau).
• Budget management principles.
• Familiarity with manufacturing or fabrication processes and principles.

TAIT Benefits

• Competitive pension scheme with employer contributions
• Life assurance (4x salary)
• Medicash health cashback plan (covering dental, optical, and more)
• Employee Assistance Program (EAP) with 24/7 support
• Cycle to Work scheme
• Income protection / critical illness cover
• Optional private medical insurance (role/level dependent)
• Paid annual leave starting at 22 days, increasing with service
• UK bank holidays

#LI-KS1

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.