Associate Director Proposals and Contract Management

Biomapas; Remote; GBP 70,000 - 90,000; Full time

Job summary

A leading life sciences organization is seeking an Associate Director for Proposals and Contract Management. In this senior role, you will lead the Proposals & Contract Management team, ensuring the delivery of high-quality proposals and negotiating contracts. Candidates should have a university degree, a minimum of 5 years' experience in life sciences contract management, and advanced skills in MS Office. This position offers flexibility, including remote work and professional development opportunities.

Benefits

Remote work, workation & flexibility

Performance based annual bonus

Comprehensive Insurance including additional health coverage

Qualifications

• Minimum 5 years of experience in contract & proposal management within life sciences or regulated environment.
• Strong track record in developing user-friendly budgeting tools for complex service offerings.
• Advanced proficiency in MS Office applications.

Responsibilities

• Lead and coordinate the preparation of high quality, compliant proposals.
• Act as the central coordination point for new inbound proposal and contract requests.
• Ensure accurate updates of CRM and related systems.

Skills

Contract & proposal management

Budgeting tools development

Leadership and team coordination

Commercial negotiation

Fluent English

Education

University degree in Life Sciences, Business, Finance, or relevant field

Tools

MS Word

MS Excel

MS PowerPoint

CRM systems (e.g. ZOHO)

Job description

Join our global team as an Associate Director Proposals and Contract Management

Associate Director Proposals and Contract Management is a senior, hands‑on leadership role responsible for coordinating, optimizing, and delivering high‑quality contracts and proposals across the organization.

Main tasks and functions

Team Leadership & Coordination

• Act as lead for the Proposals & Contract Management team
• Coach, guide, and support team members
• Allocate and rebalance workload across the team

Proposal & Contract Delivery

• Lead and coordinate the preparation of high quality, compliant, and competitive proposals
• Personally develop and review complex proposals, budgets, and contractual documents
• Coordinate contract negotiation and execution with clients
• Draft, review, and update Master Service Agreements (MSAs), Work Orders, and Change Orders

Budgeting Tools & Pricing Support

• Own the creation, maintenance, and continuous improvement of standard budget tools across services
• Coordinate maintenance, revision, and updates of company price lists

Process Optimization & Governance

• Assess and optimize proposal and contract management processes
• Standardize templates, tools, and workflows across services and regions
• Monitor adherence to internal policies and procedures

Inbound Request Management & Stakeholder Coordination

• Act as the central coordination point for new inbound proposal and contract requests
• Lead triage and prioritization of requests based on strategic value, timelines, and resource availability

M&A Integration Support

• Lead alignment of contract and proposal processes, templates, and tools for acquired companies
• Support integration planning and execution related to CPM activities

Systems & General Responsibilities

• Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
• Serve as backup for other team members as required

Requirements

• University degree in Life Sciences, Business, Finance, or another relevant field
• Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
• Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
• Strong view on best practices in proposal creation
• Good knowledge of pricing in CRO business
• Experience with contracts, MSAs, Work Orders, and commercial negotiations
• Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
• Experience with CRM systems (e.g. ZOHO)
• Professional fluency in English (written and spoken); additional languages are an advantage

Benefits

• Remote work, workation & flexibility
• Performance based annual bonus
• Health & Wellbeing - wellness initiatives
• International team and environment
• Professional growth and development in the Life science industry
• Team Culture - Team buildings, global meetings, and B Active events
• Comprehensive Insurance - Personal accident, business trip coverage, and additional health insurance