Associate Director of Alumni and Family Engagement: Haverford College

Bryn Mawr College; Wales; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A prestigious liberal arts college in the United Kingdom is seeking an experienced Associate Director of Alumni and Family Engagement. This role involves designing and implementing engagement opportunities for alumni, overseeing major events, and fostering connections within the alumni community. The ideal candidate will have strong project management skills, effective communication abilities, and at least three years of relevant experience. A hybrid work schedule is available. Benefits include generous time off and tuition assistance for dependents.

Benefits

Generous holiday allowance

Tuition benefit for dependents

Work-from-home opportunities

Qualifications

• Minimum 3 years of overall work experience.
• Experience in alumni and family relations, volunteer management, or program development.
• Organized with the ability to manage multiple projects concurrently.

Responsibilities

• Design and execute programs to strengthen alumni engagement.
• Lead large-scale events like Move-In Day and Alumni Weekend.
• Manage strategic and logistical aspects of programs.

Skills

Effective communication skills

Event planning

Project management

Detail-oriented

Strategic thinking

Tools

Microsoft Office

Google Suite

Raiser’s Edge

Job description

Haverford Offers Great Benefits:The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits ) for more information.

Work Location:This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About Institutional Advancement The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. With a focus on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

Job Summary

The Associate Director designs and implements comprehensive engagement opportunities for the Haverford alumni and family community that are seamlessly aligned with the College’s fundraising and engagement efforts. This individual is part of the Alumni and Family Engagement team (AFE) which sits within the Alumni and Constituent Engagement (ACE) department, alongside colleagues in Special Events and Volunteer Leadership Strategy.

The Associate Director of Alumni and Family Engagement (AFE) plays a key strategic role in overseeing large-scale on-campus signature events. This position is responsible for project managing major programs such as Move-In Day, Family and Friends Weekend, and Alumni Weekend.

Primary Responsibilities

• In collaboration with the Director of Alumni and Family Engagement and the broader ACE team, design and execute programming and events—both in-person and virtual to strengthen alumni and family engagement, including developing new programs that authentically engage new and lapsed audiences
• Lead the strategic vision, creative design, content creation, and project management of Move-In Days, Alumni Weekend and Family and Friends Weekend in partnership with colleagues across Institutional Advancement, leveraging divisional and departmental resources while ensuring alignment with campaign priorities
• Manage all strategic and logistical aspects of multiple large scale programs including program design, budget development, and volunteer engagement strategies
• Collaborate closely with campus partners including colleagues in Institutional Advancement, Student Life, Facilities, and the logistical support units to ensure seamless and well-aligned event experiences
• Conceptualize innovative event experiences that foster a deepened sense of community, tradition, and pride among alumni and families
• Provide strategic leadership for alumni affinity groups, managing one or two existing organizations and guiding alumni volunteer leadership to expand connections among alumni, students, and families. This may also include developing new affinity groups in collaboration with colleagues and alumni
• Partnering with the IA Advancement Communications team, support select communication efforts, including implementing Family Communications strategies, ensuring large-scale program vision and marketing plans align, and participating in critical communication triage processes for Institutional Advancement
• Design and implement targeted programs, communications, or events, that will (re)engage specific alumni and family cohorts, broadening representation and participation in existing initiatives and/or events
• Collaborate with, and promote support for, Annual Giving and other Haverford philanthropic priorities, as well as serve a key role in Campaign engagement efforts as part of the ACE team
• Act as staff representative at events as necessary, including during evening and weekend programs. This could be in attending events the Associate has planned, or by staffing events other colleagues within Institutional Advancement have coordinated
• All specific projects/affinity group responsibilities are subject to change and may shift at any time due to evolving institutional priorities, staffing transitions or other reasons

Line of Report:The Associate Director of Alumni and Family Engagement reports to the Director of Alumni and Family Engagement.

Minimum Qualifications

• Three (3) years of overall work experience
• Experience in alumni and family relations, volunteer management, and/or program development
• Effective communication skills, including proofreading and editing
• Ability to work independently and as a member of a team, to prioritize work efficiently, and to meet deadlines
• Ability to think strategically about opportunities for growth, advancement, and scaling of projects
• Organized and detail oriented with the ability to carry out multiple activities and projects concurrently
• Ability to work with confidential materials and situations with sensitivity, diplomacy, and discretion
• Knowledge of and proficiency in Microsoft Office (Word, Excel and mail merge, PowerPoint) and Google Suite (documents, forms, sheets)
• Confidence in maintaining electronic systems including but not limited to, the website, departmental calendars, AlumnIQ (event registrations), MailChimp and EMMA (email marketing), Raiser’s Edge (CRM database), Haverford Connect (networking platform), and social media
• Proven success in leading large-scale multi-day events with attention to detail, creativity, and strong project management and budget forecasting skills

Preferred Qualifications

• Knowledge of fundraising
• Familiarity with a liberal arts setting

Special Requirements

• Ability to work evenings/weekends as needed to perform the duties of the role
• Ability to travel locally, regionally, and/or nationally as needed (<10%) with the possibility of occasional overnight travel
• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume by visiting https://haverford.wd1.myworkdayjobs.com/External/job/Haverford-Campus/As… . The application deadline is May 15, 2025. Application review will begin after the deadline has passed. Please email [e-mail] with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply. Haverford College and our consortial partners are located on Lenape lands.