Associate Administrative Assistant

Manpower; High Wycombe; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A staffing and recruiting agency is looking for an Associate Administrative Assistant to support global clinical operations at a leading healthcare company. The role involves managing calendars, coordinating meetings, and handling confidential materials. Ideal candidates should have a Bachelor's degree, strong administrative experience, and proficiency in Microsoft Office. This is a temporary position with a hybrid work model in High Wycombe.

Qualifications

• Minimum of 5 years advanced administrative/secretarial experience.
• Strong understanding of the clinical operations environment or similar regulated setting.
• Fluent in English, both written and spoken.

Responsibilities

• Manage complex business calendars with strong prioritization.
• Coordinate travel arrangements, meetings, and events.
• Handle confidential materials and interact with stakeholders.

Skills

Organisational skills

Communication skills

Microsoft Office

Proactive approach

Time management

Education

Bachelor’s degree in Office Management or equivalent

Tools

SharePoint

Teams

Zoom

Job description

Associate Administrative Assistant at Manpower (High Wycombe, UK)

Location: High Wycombe, moving to Maidenhead Q4 2026 (Hybrid: 3 days office / 2 days remote)

Department: Global Clinical Operations – X-Country Support CoE

Reports to: Senior Supervisor, Centralized Admin Network (Beerse, Belgium)

Job Description

Manpower is proud to partner with Johnson & Johnson, a global leader in healthcare innovation, to recruit an Associate Administrative Assistant for the Global Clinical Operations (GCO) team.

This exciting role supports cross‑country clinical operations, providing high‑level administrative and operational support to GCO leadership and teams, ensuring seamless coordination across multiple countries.

Working within the X‑Country Support Centre of Excellence (CoE), you will help drive efficiency, collaboration, and compliance across administrative processes that underpin Johnson & Johnson’s clinical research excellence.

Key Responsibilities

• Manage complex business calendars with strong prioritization and time‑management skills.
• Coordinate travel arrangements, meetings, and events (on‑site, off‑site, and virtual).
• Handle confidential materials and interact daily with stakeholders at all levels.
• Support purchase order (PO) management and office logistics, including site visits and onboarding of new staff.
• Maintain and develop document management systems and SharePoint sites.
• Prepare presentations and internal communications, ensuring consistent, professional standards.
• Contribute to team projects, working groups, and cross‑functional initiatives.
• Maintain accurate records and ensure compliance with the Johnson & Johnson Code of Business Conduct and relevant policies.

About You

• Organised, proactive, and professional administrator with a passion for excellence and a collaborative approach.
• Bachelor’s degree in Office Management or equivalent experience.
• Minimum of 5 years advanced administrative/secretarial experience.
• Strong understanding of the clinical operations environment or similar regulated setting.
• Excellent interpersonal and communication skills.
• Advanced proficiency in Microsoft Office and collaboration tools (SharePoint, Teams, Zoom).
• Ability to manage multiple priorities with accuracy, initiative, and professionalism.
• Proven ability to anticipate stakeholder needs and act proactively.
• Fluent in English, both written and spoken.

Why Join Us?

At Johnson & Johnson, you’ll be part of a global team that’s redefining healthcare, contributing to meaningful work that impacts patients worldwide while enjoying opportunities to learn, grow, and make a difference every day.

Join an organisation guided by our Credo values, where collaboration, innovation, and integrity drive everything we do.

Interested?

If you’re ready to take the next step in your career and support world‑leading clinical operations within a global healthcare leader, we’d love to hear from you. Apply today through Manpower to join the Johnson & Johnson Global Clinical Operations team.

Seniority Level

Associate

Employment Type

Temporary

Job Function

Administrative

Industries

Staffing and Recruiting