Assistant Workplace and Facilities Manager

Grosvenor Group; Bedford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A multi-sector property development company in London is looking for an Assistant Workplace and Facilities Manager. This role involves managing facilities operations across London workplaces with a focus on employee wellbeing and sustainability. Candidates should have previous experience in facilities management and possess strong communication skills. The position offers opportunities for project involvement and personal development.

Qualifications

• Experience in Workplace and/or Facilities Management.
• Ability to build strong relationships and motivate others.
• Solid understanding of health and safety requirements for commercial buildings.

Responsibilities

• Day-to-day management of hard and soft FM activities.
• Liaise with Maintenance, external contractors, and suppliers.
• Lead on projects focused on sustainability and cost effectiveness.

Skills

Excellent communication skills

Proactive and adaptable

Management of contract partners

Passion for sustainability

Education

IOSH Managing Safely certificate

Tools

CAFM systems (Vantify and Halo)

Job description

Overview

The Assistant Workplace and Facilities Manager is a key role within our Facilities team. The team provide safe, welcoming workplaces for all of our London based employees – including our head office – with a strong focus on employee wellbeing, social connection and inclusion. Facilities also manage the Company Flats in Mayfair, which are serviced rooms for visiting employees.

The Assistant Workplace and Facilities Manager is based in our head office in Mayfair, with a day each week spent in our Belgravia office. The role is responsible for supporting the effective operation of all our London workplaces and the services within. No two days are the same and alongside core responsibilities, there is plenty of scope to get involved with projects, innovation trials and to make a real impact on Grosvenor’s sustainability goals.

You will have a full overview of the diverse range of services the team provide, with direct exposure to all areas of the wider Grosvenor business. The role offers lots of opportunity for self-direction within the support of a wider team. This is an excellent opportunity to develop knowledge and skills in a highly respected, multi-sector property investment and development business.

Key Responsibilities

• Day-to-day management of both hard and soft FM activity for both London workplaces and the Company Flats
• Management of CAFM systems Vantify and Halo, including quotes, job logging, paperwork and reporting sign-off and small payment approvals
• Day to day liaison and contact for Maintenance, external contractors and suppliers, including insurance inspections, H&S audits and core maintenance activities
• Proactive building management, including regular walkarounds and inspections, remedials and work supervision
• Management of building H&S compliance, including annual risk assessments and audits
• Support with office moves and changes, projects and team goals
• Lead on smaller projects and innovations, driving process improvements with a particular focus on sustainability and cost effectiveness
• Support with building logistics in the event of an emergency – this includes acting as Fire Warden and providing operational support as needed.

Key Requirements

• Previous relevant experience gained within a similar Workplace and/or Facilities Management role
• Experience of effectively managing contract partners and suppliers
• Excellent communication skills, able to build strong relationships at all levels and motivate others
• Adaptable, pro-active and self-sufficient – able to manage and prioritise workload effectively across a varied range of tasks
• Passionate about sustainability and building an inclusive and safe workplace
• Solid understanding of the H&S requirements for commercial buildings
• Must have IOSH Managing Safely certificate or be willing to undertake this within the first year of employment

Grosvenor is proud to be a Disability Confident Committed employer. If you would like to speak with us for more detail, please contact [e-mail]

We want you to have every opportunity to show us your strengths. There are adjustments available for our process, please contact us on [e-mail] to discuss.

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