Assistant To Founder - Temp To Perm

Office Angels; West End; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic organisation in West End is seeking a proactive Assistant to support the Founder/Director. The role involves managing emails, coordinating meetings, and assisting with administrative tasks. Ideal candidates will have strong typing experience and proficiency in Microsoft Office. This is an exciting opportunity to contribute effectively in a fast-paced environment. Applicants should be detail-oriented and able to multi-task. We welcome diverse candidates to apply.

Qualifications

• Proven experience in typing and administration.
• Excellent proficiency in Microsoft Office applications.
• High attention to detail with a strong focus on accuracy.

Responsibilities

• Manage emails and communications effectively.
• Coordinate and plan meetings for the Founder/Director.
• Prepare and circulate Board Packs ahead of meetings.
• Welcome and greet visitors while managing office duties.
• Adhere to health and safety policies.

Skills

Typing and administration

Microsoft Office proficiency

Attention to detail

Positive attitude

Organisational skills

Multi-tasking

Adaptability

Professional demeanour

Education

Degree level education

Job description

Join a dynamic organisation where innovation meets excellence. We are seeking a highly organised and proactive Assistant to support our Founder/Director. This role is essential in ensuring efficient operations and effective communication within our fast-paced environment.

Key Responsibilities

• Manage emails and communications: listen to dictaphone recordings, type emails on behalf of the Founder/Director, send approved emails, monitor inbox, and handle confidential information with discretion.
• Diary management: actively manage the Founder/Director's diary, coordinate and plan meetings, send calendar invites, book meeting rooms, and make necessary reservations.
• PA & administrative support: prepare and circulate Board Packs ahead of meetings, print documents, letters, and presentations, arrange travel plans, process expenses and invoices, and assist with ad hoc requests and special projects.
• Office management & customer service: welcome and greet visitors, handle daily postal duties, manage outgoing correspondence, order office supplies, keep meeting rooms presentable, and address any office management issues promptly.
• Health & safety: adhere to company health and safety policies, ensure compliance with hygiene standards, and report any potential hazards.

Key Requirements

• Proven experience in typing and administration.
• Excellent proficiency in Microsoft Office applications.
• High attention to detail with a strong focus on accuracy.
• Positive, enthusiastic, and proactive attitude.
• Highly organised and efficient, with the ability to multi‑task under pressure.
• Calm and professional demeanour, adaptable to changing priorities.
• Well‑presented with resilience in a fast‑paced environment.

Education & Experience

• Ideally educated to degree level.
• Eligible to work in the UK.

Key Relationships

• Internal: Founder/Director, Senior Leadership Team, General Managers.
• External: Shareholders, Investor Relations, Suppliers, Contractors, Local Authorities.

Why Join Us?

This is an exciting opportunity to work closely with our Founder/Director and contribute to the success of our organisation. If you are a proactive individual with a keen eye for detail, we would love to hear from you!

Application Process

To apply, please submit your CV and a cover letter detailing your relevant experience to your application portal. We look forward to discovering how you can contribute to our team!

We are an equal opportunities employer who put expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

By applying for this role your details will be submitted to the recruitment agency. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.