Assistant to Founder - Temp to Perm

Office Angels; City Of London; On-site; GBP 33,000 - 35,000; Full time

Job summary

A dynamic organization in London is seeking a proactive Assistant to support the Founder/Director. This full-time role requires excellent organizational skills and proficiency in Microsoft Office. Key responsibilities include diary management, handling communications, and administrative support. The ideal candidate has a keen eye for detail and a professional demeanor. Salary ranges from £33,000 to £35,000 annually.

Qualifications

• Proven experience in typing and administration.
• Excellent proficiency in Microsoft Office applications.
• High attention to detail with a strong focus on accuracy.

Responsibilities

• Manage emails and communications for the Founder/Director.
• Coordinate and plan meetings, sending calendar invites.
• Prepare Board Packs ahead of meetings.

Skills

Typing and administration

Microsoft Office proficiency

Attention to detail

Positive attitude

Organizational skills

Calm demeanor

Education

Degree level education

Job description

Join a dynamic organisation where innovation meets excellence. We are seeking a highly organised and proactive Assistant to support our Founder/Director. This role is essential in ensuring efficient operations and effective communication within our fast‑paced environment.

As the Assistant to the Founder/Director, you will play a vital role in managing a variety of tasks that allow the Founder to focus on strategic initiatives. Your responsibilities will include managing emails and communications, diary scheduling, administrative support, and office management. A high level of attention to detail and a proactive mindset are critical for success in this role.

Job Advertisement: Assistant to Founder

Location: Piccadilly, London

Contract Type: Temp to Perm

Annual Salary: £33,000 - £35,000

Working Pattern: Full Time – fully office based (8:45 AM - 06:00 PM, Monday to Friday)

Key Responsibilities

Emails & Communication

• Listen to Dictaphone recordings and type emails on behalf of the Founder/Director.
• Send approved emails and monitor the inbox, ensuring timely responses.
• Handle confidential information with discretion.

Diary Management

• Actively manage the Founder/Director's diary, ensuring timely attendance at meetings.
• Coordinate and plan meetings, sending calendar invites as needed.
• Book meeting rooms and make necessary reservations.

PA & Administrative Support

• Prepare and circulate Board Packs ahead of meetings.
• Print documents, letters, and presentations as required.
• Arrange travel plans, including flights, trains, and accommodations.
• Process expenses and invoices for the Founder/Director.
• Assist with ad‑hoc requests and special projects.

Office Management & Customer Service

• Welcome and greet visitors professionally.
• Handle daily postal duties and manage outgoing correspondence.
• Order office supplies and ensure the meeting rooms are presentable.
• Address any office management issues promptly.

Health & Safety

• Adhere to company health and safety policies.
• Ensure compliance with hygiene standards and report any potential hazards.

Key Requirements

• Proven experience in typing and administration.
• Excellent proficiency in Microsoft Office applications.
• High attention to detail with a strong focus on accuracy.
• Positive, enthusiastic, and proactive attitude.
• Highly organized and efficient, with the ability to multi‑task under pressure.
• Calm and professional demeanour, adaptable to changing priorities.
• Well‑presented with resilience in a fast‑paced environment.

Education & Experience

• Ideally educated to degree level.
• Eligible to work in the UK.

Key Relationships

• Internal: Founder/Director, Senior Leadership Team, General Managers.
• External: Shareholders, Investor Relations, Suppliers, Contractors, Local Authorities.

Why Join Us?

This is an exciting opportunity to work closely with our Founder/Director and contribute to the success of our organisation. If you are a proactive individual with a keen eye for detail, we would love to hear from you!

Application Process

To apply, please submit your CV and a cover letter detailing your relevant experience to [e-mail]

We look forward to discovering how you can contribute to our team!

Note: Only candidates eligible to work in the UK will be considered.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.