Assistant, Sales Ledger

Arrow McLaren IndyCar; Durnford Farm; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A prominent racing organization is seeking a detail-oriented finance assistant to support their revenue finance team. The role involves managing sales invoicing, debt collection, and improving processes while collaborating across teams. Candidates should demonstrate strong analytical skills and initiative in problem-solving. The position offers a hybrid work model with a modern office environment and comprehensive benefits.

Benefits

Private healthcare

Car schemes

Life insurance

Generous pension contributions

Qualifications

• Strong attention to detail.
• Ability to understand new data sources.
• Experience with large datasets.

Responsibilities

• Support sales invoicing and debt collection.
• Collaborate to ensure completeness of sales orders.
• Monitor and manage the sales ledger inbox.

Skills

Attention to detail

Data analysis skills

Problem-solving initiative

Ability to build relationships

Organizational skills

Job description

Purpose of the Role:

To support the small but very busy revenue finance team and wider business stakeholders by ensuring day to day support of the sales invoicing & debt collection.

Accounts Receivable & Revenue Operations

• Collaborates across functional areas to ensure completeness of sales orders, ready to be invoiced. Reconciling the sales invoice list back to sales orders which in turn ensures all orders are raised quickly & error free.
• Spotting potential missed sales orders and finding remedial actions from missed invoices.
• Responsible for chasing old debtor balances on a routine & in a logical manner.
• Assist in identifying process improvements & providing suggestions for improvements
• Support foreign bank verification processes in collaboration with Treasury, exploring automation opportunities for efficiency.
• Assist with bank allocations and identify debtor accounts and corresponding invoices.
• Maintain detailed notes on remittance advices, debt collection stages, and payment timelines.

Sales Ledger & Customer Management

• Monitor and manage the sales ledger inbox, ensuring timely action, proper filing, and risk mitigation.
• Oversee new customer onboarding processes, ensuring records are complete.
• Support VIK (Value-in-Kind) administration and invoice chasing.
• Data cleansing the debtor ledger, including updating details & allocating receipts.
• Customer facing to help reconcile customer queries in a timely manner.

Process & Data Management

• Assist with ‘Know Your Customer’ (KYC) compliance activities.
• Support data cleansing initiatives, including updating email addresses in SUN for automated invoice distribution.
• Prepare and distribute month-end and intercompany statements.
• Provide ad hoc support and contribute to continuous improvement initiatives across the finance function.

Knowledge, Skills and Experience:

• Strong attention to detail.
• Ability to quickly understand new data sources & systems.
• Able to work with large datasets and has excellent data analysis skills.
• Demonstrate a willingness to ask questions and an eagerness to learn and to seek a better understanding to deliver a better service and solutions.
• Reliable and presents information in an organised, self-reviewed and free from obvious error, and delivered on time.
• Use of initiative – driven by a desire to find solutions.

Analytical Thinking

• The ability to think clearly, logically and objectively.
• To analyse work-related problems in an effective way.
• To come to conclusions which are balanced, systematic and rational.

Building Relationships

• Recognising key relationships and making conscious effort to build rapport to enable smooth running of department or service.
• Establishing positive relations quickly with stakeholders irrelevant of status.
• Demonstrating tact and diplomacy in all professional relationships.

Results Focus and Initiative

• The drive, determination and commitment to get things done.
• To move things forward, achieve, get results and do things better.

Planning and Organising

• Ability to set achievable goals and deadlines.
• Able to adopt systematic and pro-active approach that will ensure task completion.
• Confidence to recognise and deal with arising problems.

What can McLaren offer?

We constantly strive to be better tomorrow than we are today. Our ambition is to be the most pioneering and exhilarating racing team in the world, and our collective task is to set the standards for high performance in sport. We show up every day with energy and enthusiasm, ready to play our part.

We encourage and support diversity, equity and inclusion. We will actively promote a culture that values difference and eliminates discrimination in our workplace.

McLaren Racing is based at the iconic McLaren Technology Centre (MTC) near Woking. Here at McLaren, we offer hybrid working with 3 days a week based in the MTC.

Our state of the art, sustainable campus offers many facilities including a gym, restaurant and indoor and outdoor break-out areas, as well as direct access to park and common land. The MTC is connected to Woking mainline station via regular shuttle buses, from which London Waterloo is a 30 minute train ride.

We offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.