Assistant Resource Manager - Defence

Mace; Greater London; Hybrid; GBP 36,000 - 54,000; Full time

Benefits offered by this job

Car allowance

Private medical insurance

Life assurance

Income protection insurance

Pension scheme

Discretionary salary reviews

Family-friendly policies

22 days annual leave + 2 Mace days + 3

Job summary

Mace in London is seeking an Assistant Resource Manager to support mobilisation and deployment of talent across major defence projects.

You will coordinate recruitment, onboarding and workforce planning, maintain trackers and reports, and liaise with security and commercial teams to ensure compliant, timely resource deployment. Hybrid role with home-working options.

Qualifications

• Experience in resource management, workforce planning or recruitment coordination.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent communication and relationship-building across levels.
• Experience handling confidential information and maintaining trackers.

Responsibilities

• Support recruitment, onboarding and mobilisation of project talent.
• Maintain recruitment trackers and candidate records.
• Identify internal talent and promote mobility for bids.
• Assist Hiring Managers through recruitment and onboarding processes.
• Ensure compliance and approvals to hire.
• Liaise with security and other teams for deployment.
• Support resource forecasting and project payments.
• Build relationships with internal/external stakeholders.
• Contribute to carbon emission monitoring during delivery.

Skills

Resource management

Workforce planning

Recruitment coordination

Stakeholder management

Excel

MS Office

Attention to detail

Tools

Excel

MS Office

Job description

We're delivering some of the UK's most complex and nationally significant Defence programmes. We're looking for an organised and proactive Assistant Resource Manager to join our Defence team in London, supporting the successful mobilisation, deployment and management of talent across major projects and bids.

This is a fantastic opportunity for someone who enjoys working with people, building relationships and coordinating multiple activities in a fast-paced environment. You will play a key role in ensuring projects have access to the right skills at the right time, supporting everything from resource planning and recruitment coordination through to onboarding, compliance and workforce deployment.

This is a hybrid role, offering flexibility to work from home alongside regular collaboration with colleagues across our offices and project locations.

Due to the nature of our Defence programmes, Security Clearance (SC) is essential, or candidates must be eligible and willing to obtain SC clearance.

You’ll Be Responsible For

• Supporting the recruitment, selection and onboarding of people with the appropriate skills, experience and behaviours aligned to project requirements.
• Maintaining and updates recruitment trackers and candidate records.
• Supporting the identification of internal talent and promotes internal career mobility.
• Supporting prospects and bidding activity by identifying internal candidates.
• Supporting Hiring Managers through the full recruitment and onboarding process.
• Ensuring adherence with compliance requirements for all candidates and approvals to hire.
• Liaising with security teams, as well as other functions where required to enable efficient resource deployment and timely transition.
• Supporting commercial team with resource forecasting, monthly application for payment and expenses.
• Building relationships with multiple internal and external stakeholders.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll Need To Have

• Previous experience within resource management, workforce planning, recruitment coordination, project support or a similar role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience working with stakeholders across different levels of an organisation.
• Excellent communication and relationship-building skills.
• High attention to detail and strong administrative capability.
• Experience maintaining trackers, records and management information.
• Strong Microsoft Office skills, particularly Excel.
• Understanding of recruitment, onboarding or workforce planning processes.
• Ability to handle sensitive and confidential information appropriately.

What's On Offer

• Car allowance.
• Private medical insurance.
• Life assurance.
• Income protection insurance.
• Pension scheme.
• Discretionary annual salary reviews.
• Family-friendly policies.
• 22 days annual leave, plus 2 Mace days, 3 days Christmas shutdown, additional long-service leave, plus bank holidays.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.