Assistant Purchasing Manager (XN06)

Leeds Teaching Hospitals; Leeds; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A major NHS Trust in Leeds is looking for an Assistant Purchasing Manager to join their Clinical Procurement and Contracting team. The role involves negotiating contracts for complex medical consumables and managing strategic suppliers. The ideal candidate will have strong negotiation and communication skills, along with experience in a healthcare environment. This full-time position offers NHS benefits and a flexible hybrid working model.

Benefits

27 days Leave + Bank Holidays

Excellent pension scheme

Staff discounts

Health & Wellbeing support

Qualifications

• Experience within a Healthcare environment, managing multiple projects.
• Thorough understanding of the Contracting process and Contract Law.
• Ability to develop relationships with stakeholders at any level.

Responsibilities

• Negotiate and purchase complex medical consumables and services.
• Manage strategic suppliers and ensure contract compliance.
• Assist in the development and implementation of inventory systems.

Skills

Negotiation

Communication

Analytical skills

Time management

Education

GCSE's/A levels or equivalent

Working towards/completed MCIPS or relevant experience

Job description

Doyou want to implement change and make a difference within the NHS?

LeedsTeaching Hospitals is looking for an Assistant Purchasing Manager to jointheir Clinical Procurement and Contracting team. You will be confident incommunication to clinical and non-clinical colleagues across the Trust, beanalytical in approach and comfortable in dealing with large and smallsuppliers. Experience in this field is required.

FullNHS benefits-27 days Leave + Bank Holidays, excellent pension scheme, staffdiscounts, Health & Wellbeing support.

Suppliesand Procurement are based in offices in a warehouse adjacent to St JamesUniversity Hospital in the centre of Leeds. The teams work to a flexiblehybrid model including consistent days in the office during the working week.This is a full time substantive position working Monday to Friday. 37.5hrs/wk

Expected ShortlistingDate

01/12/2025

Planned InterviewDate

08/12/2025

Main duties of the job

Underthe direction of the Head of Contracts Clinical you will be responsible forthe negotiation and purchase of a range of high value complex medicalconsumable items and services throughout Leeds Teaching Hospitals thatrequire analysis, comparison and assessment.

Therole will:

Thepost requires the individual to manage a portfolio of strategic suppliers tothe Trust and must ensure regular strategic meeting are held with suchsuppliers. Liaison at senior levels within both organisations is essential

Thepost holder will work closely with user departments, usually as part of aMulti-Disciplinary Team, in order to understand their need and interpretthese through to the appropriate commercial agreements.

Negotiatea range of contracts as agreed with the Head of Contracting providing BestValue across the range of products and services.

Managesthe introduction of new products and assists with the standardisationprogramme

Identifynew products and suppliers to ensure the Trust is at the forefront oftechnology whilst maintaining value for money procurement.

Ensurethat savings and efficiency gains are correctly gathered and reported

About us

TheSupplies & Procurement department is made up of nearly 150 individuals,including Supply Chain Management, Materials Management, Contracting teams,e-Procurement, Receipt & Distribution and Logistics team. We prideourselves on being an inclusive employer with a diverse workforce.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Underthe direction of the Head and Deputy Head of Contracts -Clinical to beresponsible for the negotiation and purchase of a range of high value complexmedical consumable items and services throughout Leeds Teaching Hospitals,that require analysis, comparison and assessment.

Underthe direction of the Head of Contracts and Supply Chain Manager to beresponsible for matters relating to the Supply Chain route for productswithin the organisation.

Ensurethat the Trusts procurement is undertaken in accordance with theorganisations Best Practice and Financial Standing Instructions.

Managesthe introduction of new products and assists with the standardisationprogramme.

Promotethe use of a Materials Management service throughout the Trust, negotiate theservice provision with customers as appropriate and deploy the service asrequired.

Negotiatea range of contracts as agreed with the Head of Contracting providing BestValue across the range of products and services.

Theposition forms part of a small team of seven Whole Time Equivalents (WTE),providing purchasing support for a range ofmedical goods and services.

Whilstthere is no direct budget management the post holder will be expected tounderstand the Trusts budgeting process and the allocation of costmechanism.

Thepositions forms part of the Trusts Supplies Contracting Team providingpurchasing & contracting service for approximately £100m of annualisedspend across a range of non-medical goods and services.

Thedepartment is targeted with cash releasing targets in excess of £4m pa andthe post holder will be expected to significantly contribute in meeting thistarget.

Thepost holder will work closely with user departments, usually as part of aMulti-Disciplinary Team, in order to understand their need and interpretthese through to the appropriate commercial agreements.

Thepost holder will together with the Head and Deputy Head of Contracts ensurethat contractual coverage through the Supplies service increasesincrementally in order to deliver best value for the Trust.

Thepost requires the individual to manage a portfolio of strategic suppliers tothe Trust and must ensure regular strategic meeting are held with suchsuppliers. Liaison at senior levels within both organisations is essential.

Provisionof advice to internal stakeholders on best practice and value for money.

Inconjunction with other departments and Managers develop and implement systemsto monitor and report on the performance of the Supplies function aiming forcontinuous improvements.

Investigate,evaluate and implement alternative methods of supply in order to maximise thebenefit to the Trust in terms of quality and cost managing the total supplychain for products and services.

Assiststhe Head of Contracts and Supply Chain Manager with the effective managementof the Materials Management service, including implementation and on-goingsupport. Negotiates appropriate staff transfers to reflect work activitywithin the Materials Management process, to expand the service to otherproducts and functions.

Assistswith the implementation of Supplies policies where these relate to Logisticsand Materials Management and the provision of stock items to customers.

Itis expected that a significant reduction in the levels of inventory that theTrust currently holds can be achieved through a collaborative approachbetween purchasing and materials management. The post holder will workclosely with both areas of the department to identify opportunities.

Throughthe introduction of technology and Materials Management systems, segmentcustomers to provide an integrated demand management system. DemandManagement will reflect the total product requirement of Customersirrespective of the supply route.

Toparticipate in meetings with Clinical staff at all sites, for regular reviewsand to supply urgent medical products/data, when required

Identifythe needs of the organisation by analysis of the Oracle Purchase OrderProcessing system to identify procurement opportunities, and, working withinthe guidelines of the Trusts Standing Financial Instructions, negotiatecontracts for the supply of goods and services.

Isresponsible for Supply Chain selection and review of all wholesale products(£15m per annum). Assists in managing the interface and ensures that allother products are appropriately sourced to maximise supply chain benefits.Monitors the distribution routes available to the Materials Management teamto ensure the most appropriate service level is utilised in managing theTrusts total Supply Chain.

Identifynew products and suppliers to ensure the Trust is at the forefront oftechnology whilst maintaining value for money procurement.

Assistin the development and implementation of the computerised purchasing andinventory system.

Carryout research and contributes advice on the introduction of new products andensures that appropriate trials are undertaken and recorded and assist withthe standardisation programme.

Person Specification

Experience

• Ability to develop and maintain appropriate working relationships with stakeholders at any level
• Thorough understanding of the Contracting process and Contract Law
• Evidence decision making that has had clinical or financial implications
• Knowledge of Medical and Non-Medical products and the dynamics of the Healthcare market
• Experience within a Healthcare environment, managing a number of projects
• Examples of the ability to work with external stakeholders to interpret their needs and convert these into a commercial solution

Qualifications

• GCSE's/A levels or equivalent
• Evidence of continued learning/development
• Your willingness to develop new skills and attend corporate training as required
• Working towards/or completed MCIPS or evidence of relevant experience

Skills & behaviours

• An ability to negotiate, influence and persuade
• Your ability to work within a team environment and contribute fully to the aims and objectives of the department
• Your ability to organise own workload and the appropriate time management skills
• Please demonstrate that you have the drive to deliver services of high quality at low cost

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.