Assistant Project/Resouce Manager

Ultra Electronics Group; Maidenhead; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Annual Bonus

Private Medical

25 days holiday

Pension

Life Insurance

Flexible hours

Cycle to work

Will writing

Job summary

Ultra Intelligence & Communications Cyber (UK) seeks a proactive Programme Coordinator to join the Programme Discipline, split 50/50 between projects and governance. Based in Maidenhead with hybrid working, you’ll support resource management and data analysis while upholding security clearance requirements.

You’ll assist project managers with schedules, budgets, and documentation, ensuring timely delivery and effective stakeholder communication across programmes.

Qualifications

• Analytical approach to resource spreadsheets and bottlenecks.
• Strong attention to detail in governance and compliance.
• Clear, assertive communication with busy project managers.
• Proficient use of Excel and standard project tools.
• Ability to obtain and maintain required security clearance.

Responsibilities

• Facilitate monthly resource management with department heads.
• Analyse data to support SLT decisions and updates.
• Keep the Business Management System up to date.
• Support internal and external project audits.
• Maintain project schedules and timely deliverables.
• Coordinate resources to ensure timely execution.
• Organise regular meetings and track actions.
• Maintain project documentation per processes.
• Identify risks and issues, implement resolutions.
• Monitor budgets and address cost concerns with PMs.
• Manage change requests and communicate scope changes.

Skills

Data literacy

Attention to detail

Communication & stakeholder management

Core tools mastery

Security clearance

Tools

Microsoft Excel

MS Project

Job description

Company: Ultra Intelligence & Communications Cyber (UK) Business Powering Decision

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield—find your place in the future of defense.

Cyber Business: Our Cyber business unit is at the forefront of pioneering advanced cryptographic and key management solutions, facilitating the confidential exchange of vital information for customers operating at both tactical and strategic echelons. Join our team and participate in the innovation that ensures the highest security and trust worldwide.

Job Description

Based at our Cyber Centre of Excellence in Maidenhead, with hybrid working available. At Ultra Cyber we are seeking a keen, driven, energetic individual to join our Programmes team, in a role that will be split 50/50 across projects and resource management / governance. Your attitude and desire to learn and develop will be key here, and is seen as more of an essential requirement than previous experience in a projects / resource management environment.

Specific responsibilities

Support the Head of Programme Discipline by:

• Facilitating the monthly resource management (forward load) process, liaising with department heads and PMs to ensure the demand for resources is accurate
• Performing data analysis which supports SLT decision making
• Ensuring the Business Management System is kept up to date in relation to working processes, procedures and practices
• Supporting project audits, both internal and external

Support Project Managers by:

• Maintaining project schedules, ensuring timely, responsive completion of deliverables
• Coordinating the availability of resources, including personnel, equipment and materials to ensure timely project execution and minimise delays
• Organising regular project meetings, maintaining clear communication of progress updates and ensuring action items are tracked and completed
• Ensuring project documentation is maintained and made available in accordance with project management processes and company policies
• Identifying project risks and issues, develop resolution strategies and implement measures to minimise impact to project timelines
• Tracking and monitor project budgets, where necessary coordinate with PMs and Finance to address any cost related concerns
• Managing the change request process, ensuring any changes to scope, schedule, or resources are properly documented and are effectively communicated to all relevant stakeholders

Essential:

• Data Literacy: Analysing resource spreadsheets and identifying allocation bottlenecks or scheduling conflicts
• Attention to Detail: Reviewing project deliverables against established compliance, methodology, and governance frameworks without cutting corners
• Communication & Stakeholder Management: Following up assertively but politely with busy project managers and team members to gather status updates
• Proficiency in Core Tools: Strong mastery of Microsoft Excel (for resource tracking) and standard project management software (eg MS Project)
• Security Clearance: candidates must be able to obtain and maintain the required level of security clearance

Nice-to-Have:

• Project Administration: Tracking project schedules, maintaining RAID logs (Risks, Assumptions, Issues, Dependencies), and documenting accurate meeting minutes
• Resource Management Software: Experience with dedicated capacity planning tools
• Governance Frameworks: Familiarity with specific project methodologies like Agile, Scrum, or PRINCE2
• Introductory Certifications: Holding a APM or a PRINCE2 Foundation certification
• Process Improvement: Experience identifying inefficiencies in a workflow and suggesting ways to streamline a project process

Notice

Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements.

Applicants must be able to obtain and maintain the appropriate level of security clearance for the role.

Due to the nature of our work, you must be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV.

For more information, please visit the UKSV website.

Our Benefits

• Participation in an Annual Bonus Scheme
• Private Medical Cover
• 25 days’ holiday (plus Bank Holidays) with the option to buy an extra 5 days
• Pension Contribution
• 4 x Life Assurance Cover
• Flexible working hours with opportunity for a 1pm finish on a Friday
• Flexible benefits including cycle to work scheme, will writing and more
• Security Clearance Allowance – where relevant and subject to you holding the required security clearance

Diversity, Equity & Inclusion Statement

At Ultra I&C, we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be the best version of yourself.

We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers.

We, therefore, do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We also support requests for flexible working arrangements wherever possible.

Ultra specialises in providing application-engineered bespoke solutions. We focus on our customers’ mission critical and intelligent systems in the defence, security, critical detection, & control markets. Our capabilities and technologies can be found on many of the world’s long-term military programmes. We employ over 4,500 employees across the globe and are listed on the London Stock Exchange.