Assistant Producer - Architectural & Exhibition Design

Journey; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Journey in London is seeking an Assistant Producer for Architectural & Exhibition Design to support project teams with detailed administration and coordination across Europe and beyond. The role focuses on organising meetings, travel, visas, and tender materials while ensuring high standards and inclusive practices.

This permanent position is based in London with hybrid working options; a background in architecture or exhibition design helps but transferable experience is welcome.

Qualifications

• Approximately 1 year experience in administrator, runner, coordinator, project manager or producer
• Excellent interpersonal skills and ability to interact with a wide range of people
• Experience in fast-paced environments and meeting tight deadlines
• Interest in creative processes and projects across industries
• Budgeting experience and ability to manage project budgets
• Willingness to travel globally and work non-standard hours
• Commitment to representation and inclusion

Responsibilities

• Schedule meetings, diary management and minute-taking for Producers
• Book travel and accommodation; arrange visas for project teams
• Create and distribute schedules and itineraries; support tender/pitch prep
• Assist on-site during tech periods; data entry for business decisions
• Collaborate with Producers to reduce carbon footprint and improve access
• Upload project pages, assist with final project documentation
• deputise for Producers/PMs; provide general/admin support

Skills

Interpersonal skills

Ability to work under pressure

Understanding of creative processes

Budgeting experience

Project sales experience

Networking with commissioning bodies

Willingness to travel globally

Flexible with weekend/evening hours

Job description

London

About the Role

We’re looking for an Assistant Producer: Architectural & Exhibition Design to join our project teams and provide fundamental support across a range of tasks and responsibilities that enables the teams’ work to be more effective and leads to our ambitious design projects to be realised.

This role will suit someone with previous professional experience in an architectural, built environment and/or exhibition creative context as a Co‑ordinator, Runner, Administrator, Assistant Producer or Project Manager who is interested in supporting full teams with a high level of detail and reliability. To manage expectations, this is not an entry line position.

This particular Assistant Producer opportunity will work across the Architectural & Exhibition area of Journey’s design portfolio, and while we’re open to applications from people without direct experience in these fields, we would like to have a clear understanding how your experience will transfer as part of your cover letter.

Key Responsibilities

Producing

• Scheduling project meetings, supporting the Producers with diary management and taking minutes whenrequired.
• Travel and accommodation booking for all team travel.
• Processing of relevant visas for project teams in all territories.
• Creating and distributing schedules and itineraries as requiredincluding tour and travel packs.
• Assisting Producers on projects as required including attending on-site during techperiodsas necessary.
• Updating various databases with clear and correct data, for company wide use and business critical decision making.
• Putting together the essential information for the creation of tenders and pitches.
• Availability checking & requesting contract information for technical and production freelancers for required roles on projects (e.g.programmers, lighting designers, sounddesignersetc.).
• Assistancein third party licensing.
• Assisting with the organisation of shoots for both content creation and behind the scenes filming as required.
• Project related research for the project teamasrequired.
• Working with the Producers to ensure sustainability and the reduction of Journey's carbon footprint is a priority on projects.
• Working with the Producers to ensure considerations for our designs to be accessed by the widest possible audiences is a priority on projects.

Communications

• Working with the Marketing & Communications department to upload new project pages to the company website and social media.
• Assisting the Producers with final project documentation for both external and internal use.

General

• Deputising for the Producersand Project Managersasrequired.
• Provide basic catering for meetings asrequired.
• Any further general or administrative tasksreasonably requested.
• Acting as one of the company’s health & safety and Fire Warden representatives as required.

Candidate Qualifications & Skills

Required

• Approximately 1 year experience as an administrator, runner, coordinator, project manager or producer
• Ability to interact with a wide range of people and excellent interpersonal skills
• Experience working in a fast-based environmentandability to work under pressure and to tight deadlines
• Anaptitudeand/or understanding ofcreative processesandprojects,and specialist craft
• An interest in working to the highest possible standards
• Knowledge of or interest in producing in differentindustries and geographical territories
• Experience in budgeting and effective budget management
• An interest in and willingness to travel globally
• A willingness to work during the hours of our industries for example on weekends and evenings as required (Journey operates a Time Off in Lieu policy)
• A commitment to championing representation and inclusion at every level
• Experience in sales of projects and negotiating with a range of clients
• An existing network of relationships with commissioning organisations and potential clients

Contract

This is a permanent contract in our London team.

Location

This role is based within our London Studios. We value regular in‑person collaboration because we think it leads to the best creative work however hybrid working is available around project commitments.

Application

Please submit a CV demonstrating your experience along with a bespoke cover letter explaining how your experience meets the required and desirable criteria of this role. We anticipate a large volume of applications for this role and so unfortunately won’t be able to consider applications without a bespoke cover letter directly referencing the criteria for this position.

Deadline

Monday 17th August 10 am.

Interviews

Introductory calls and interviews are anticipated from 18th August. We aim to run two rounds of interview for this role with various members of our project teams, time to visit the studio and opportunity to meet more people in person.

Accessibility

If you have any questions about accessibility in applying for this position please highlight this in your cover letter and a member of our Talent Team will reach out for a dedicated conversation.

EEO Statement

As set forth in Journey’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.