Assistant Procurement and Contract Officer

Coventry University Group; Coventry; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Excellent Employers Pension Contribu-.

30 days Annual leave + Bank Holidays

Holiday Purchase Scheme

BUPA Cash Plan

CU Reward Scheme – Discounts

Job summary

Coventry University Group is seeking an Assistant Procurement & Contract Officer to join the Estates and Facilities procurement team in the Coventry University Group. You will support high-quality, cost-effective procurement and contract management services across the group, ensuring compliance with Financial Procedures, Regulations, and UK legislation.

You will assist in obtaining quotations, raising orders, and advising on commercial terms while supporting the Senior Category Manager.

Qualifications

• Good general education to A-Level standard or equivalent; relevant work experience acceptable.
• MCIPS or studying towards MCIPS.
• Procurement experience in public sector, education or a complex organisation is advantageous.
• Experience with large spreadsheets and databases; familiarity with asset management systems.

Responsibilities

• Assist in obtaining and evaluating exception forms, quotations and raising orders; provide guidance on commercial terms and contracts.
• Support the Senior Category Manager and the Procurement & Contract Officer in Estates and Facilities projects of varying risk and value.
• Manage and maintain contract and asset management databases, licenses, maintenance agreements and service level agreements; monitor supplier performance.
• Engage with suppliers and stakeholders, provide guidance on commercial terms and best-practice purchasing procedures.
• Proactively review processes and procedures, suggesting improvements to services and relationships with key suppliers.

Skills

Customer service

Communication skills

Education

A-Level standard or equivalent

MCIPS

Tools

Asset management systems

Job description

Coventry University Group is a global education group with a mission of Creating Better Futures. We are driven by our passionate belief in the transformational power of education and research to enable and empower our students, colleagues and partners and to improve the world around them. Our people are key to our success and each role contributes to the Group’s ongoing progress in communities around the world.

This role is based within CU Corporate Services Limited, a sister company of Coventry University and part of the Coventry University Group.

The Role

We are recruiting an Assistant Procurement & Contract Officer to join our busy Procurement Team to support the Estates and Facilities provision of the group. In this role, you will play a key part in supporting high-quality, cost-effective procurement and contract management services across the Coventry University Group. You will ensure that all procurement activity complies with Financial Procedures, Financial Regulations, the Procurement Strategy, and relevant UK legislation.

You will be responsible for providing support to obtain and evaluate exception forms, quotations and raising orders, whilst providing advice and guidance on commercial terms and contracts to the business. Supporting the Senior Category Manager and the Procurement and Contract Officer in the Estates and Facilities team, you will assist in the management and delivery of project with varying levels of risk and value. You will also manage and maintain the contract and asset management databases, this will include all related contracts, licences, maintenance agreements and service level agreements, along with supplier performance monitoring.

Engaging with suppliers and stakeholders, you will provide guidance on commercial terms and promoting best practice purchasing procedures. You will also proactively review processes and procedures, making suggestions in order to improve services and relationships with key suppliers and stakeholders.

Our Successful Candidate

You will have a good general level of education to A-Level standard or equivalent or will have relevant previous work experience. You will also hold or be working towards a MCIPS (Member of the Chartered Institute of Procurement and Supply).

From previous roles you will have demonstrable procurement experience and extensive experience and knowledge of software licensing agreements. Experience within the public sector, education or a complex organisation would be advantageous.

You will have worked with large spreadsheets and databases, you will also have working knowledge of hardware and software asset management systems.

Customer service experience and communication skills are essential for this role as on a day-to-day basis you will manage customer queries and provide advice and guidance as and when required.

Working knowledge of using financial management systems and within a computer support environment would be advantageous.

The Benefits

Along with a competitive salary we offer an industry leading Rewards and Benefits package which includes:

• Excellent Employers Pension Contribution
• 30 days Annual leave plus Bank Holidays
• New Holiday Purchase Scheme up to 5 additional days
• BUPA Cash Plan
• CU Reward Scheme – Discounts across a range of High Street/ Online Retailers

Our Culture

As a global Education Group, equality, diversity, and inclusion are embedded within the fabric of our organisation and are a key focus of our core values. We harness the power and potential of the diverse cultures, backgrounds, abilities, and experiences of our students, colleagues, and partners to create opportunities for all.