Assistant / PA 0823

THE MUSIC MARKET; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading artist management company in London is seeking an experienced Assistant / PA to provide vital support to its senior leadership. The role involves managing schedules, coordinating communications, and ensuring smooth operations within a dynamic creative setting. Candidates must demonstrate exceptional organisational skills, discretion, and the ability to thrive in a fast-paced environment.

Benefits

Equal opportunities employer

Qualifications

• Proven experience as an Executive or Personal Assistant, ideally in the music or entertainment industries.
• Exceptional organisational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Providing comprehensive administrative support to senior executives.
• Managing diaries and coordinating meetings across multiple time zones.
• Preparing meeting materials and presentations as needed.

Skills

Organisational skills

Multitasking

Communication skills

Discretion

Tech-savvy

Tools

Scheduling tools

Project management tools

Job description

Our client, a leading artist management company, is seeking a highly organised and proactive Assistant / PA to provide first-class support to its Managing Director and CEO.
This is an exciting opportunity to work at the heart of a fast-paced creative environment, supporting senior leadership across a diverse roster of artists and projects. The ideal candidate will be discreet, adaptable, and seek a long-term position in an opportunity to build strong working relationships within a close-knit team.

Key responsibilities

• Providing comprehensive administrative and organisational support to senior executives.
• Managing diaries, coordinating meetings across multiple time zones, and ensuring smooth daily operations.
• Overseeing email communications, and drafting responses where appropriate.
• Organising travel arrangements for executives and occasionally artists or team members.
• Preparing meeting materials, presentations, and minutes where needed.
• Tracking contracts and project timelines across multiple artist campaigns.
• Acting as a professional point of contact for artists, labels, agents and external partners.
• Supporting executives with personal appointments, travel, and ad hoc administrative tasks.
• Supporting with office operations including supplies, expenses and subscriptions.

Requirements

• Proven experience as an Executive or Personal Assistant, ideally within the music, entertainment or creative industries.
• Exceptional organisational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Confident liaising at senior level and with artists.
• Tech-savvy, with confidence using scheduling and project management tools.
• Flexible and adaptable, comfortable working occasional irregular hours during tours or events.
• High level of discretion.

Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion. The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.