Assistant Office Manager

Office Angels; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading employment agency is looking for a proactive Assistant Office Manager in Broxburn to oversee daily operations and administration tasks. This full-time role offers a competitive salary starting from £28,000, depending on experience. The successful candidate will manage communications, invoicing, and HR support while ensuring compliance with policies. Ideal candidates will have strong administrative skills, proficiency in Sage and MS Office, with preferences for prior construction industry experience. Benefits include annual leave, pension scheme options, and personal development support.

Benefits

Access to discount vouchers with many high street brands

Eye care vouchers

Weekly pay

Pension scheme option

28 days paid annual leave

Access to assistance programme for confidential advice

Qualifications

• Prior experience in an administration role, preferably within the construction industry.
• Ability to manage daily office operations and maintain records.
• Excellent communication skills for effective interaction with visitors and staff.

Responsibilities

• Oversee daily office operations, supplies, and maintenance.
• Act as first point of contact for calls and visitors.
• Manage emails and ensure smooth internal/external communication.
• Process invoices, reconcile accounts, and maintain accurate records.
• Maintain employee records, assist with recruitment, and organise training.
• Support implementation of office policies and health & safety compliance.
• Handle additional projects and duties as required.

Skills

Strong admin and organisational skills

Excellent communication and problem-solving abilities

Proficiency in Sage, Verify and MS Office including Excel

Basic knowledge of payroll

Ability to work independently and adapt quickly

Construction industry experience

Tools

MS Office

Sage

Verify

Job description

Job Title: Assistant Office Manager

Location: Broxburn

Salary: 28,000+ (DOE)

Contract Details: Temp to Perm, full-time position.

Working Hours: Monday to Friday 8am-5pm.

Join a thriving construction business in a role that's more than just office management!
We're looking for a proactive Assistant Office Manager to keep operations running smoothly and step up when needed. This is a fantastic opportunity for an experienced administrator or office manager ready to take on broader responsibilities and make a real impact.

Key Duties & Responsibilities

• Administration: Oversee daily office operations, supplies, and maintenance.
• Reception: Act as first point of contact for calls and visitors.
• Communication: Manage emails and ensure smooth internal/external communication.
• Invoicing: Process invoices, reconcile accounts, and maintain accurate records.
• HR Support: Maintain employee records, assist with recruitment, and organise training.
• Policies & H&S: Support implementation of office policies and health & safety compliance.
• Ad-hoc Tasks: Handle additional projects and duties as required.

What do you Need in Order to be successful?

• Strong admin and organisational skills
• Excellent communication and problem-solving abilities
• Proficiency in Sage, Verify and MS Office including excel
• Basic knowledge of payroll
• Ability to work independently and adapt quickly
• Construction industry experience is a bonus

To apply for this exciting opportunity, please apply now or send your CV to (url removed)

Please note: Only shortlisted applicants will be contacted.

The Benefits of Being Part of our Fabulous Extended Team of over 40 Candidates

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.