Assistant Office Manager

Agility Resourcing Ltd; Lancashire; On-site; GBP 32,000 - 36,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Assistant Office Manager / Buyer for an 8-week contract in Blackburn. This role requires strong organisational and communication skills to support daily operations, manage suppliers, and oversee office administration. Ideal candidates will have experience in a busy office environment, preferably in construction, and proficiency in Sage or Eque2 software. Competitive salary ranging from £32,000 to £36,000, office-based with full-time hours.

Qualifications

• Previous experience in a busy office environment, preferably in construction.
• Experience with Sage and/or Eque2 software for accounts, payroll, or procurement.
• Excellent organisational skills to prioritise tasks in a fast-paced setting.

Responsibilities

• Act as the first point of contact for customers and visitors.
• Oversee general office administration including filing and document control.
• Manage suppliers and follow up on orders placed.

Skills

Organisational skills

Communication skills

Supplier management

Confident communication

Microsoft Office

Tools

Sage

Eque2

Job description

Pay: 32,000.00- 36,000.00 per year

Job Description:

Assistant Office Manager / Buyer (8-Week Contract)

Location: BB6

Hours: Monday to Friday, office-based

Salary 32,000 to 36,000 DoE

About the Role

Agility is working with a leading and fast-paced construction company, who are seeking an experienced and adaptable Assistant Office Manager / Buyer to support daily operations at their Blackburn Office. This is a hands-on, varied position requiring strong organisational, communication, and supplier management skills.

Key Responsibilities

• Act as the first point of contact for customers and visitors, providing a professional and courteous service.
• Oversee general office administration - filing, communications, document control, and systems management.
• Support project teams with day-to-day administrative and coordination tasks.
• Manage suppliers and follow up on orders placed.
• Work on the weekly payroll run, knowledge of CIS would be an advantage
• Liaise with suppliers to secure competitive pricing and maintain quality standards.
• Assist with supplier approval, performance feedback, and prequalification documentation.
• Prepare professional correspondence, reports, and spreadsheets.
• Provide administrative support to management, including HR-related duties such as onboarding new employees and collating HR data.
• Assist with internal audits and ensure completion of any required follow-up actions.
• Updating Sage Payroll and the HR/L&d Databases
• Contribute to the development and implementation of HR and quality procedures.

Desirable Skills & Experienc

• Previous experience in a busy office environment (construction sector preferred).
• Confident communicator, comfortable liaising with suppliers and clients by phone and email.
• Experience with Sage and/or Eque2 software for accounts, payroll, or procurement. Strong Microsoft Office skills (Word, Excel, Outlook).
• Excellent organisational skills with the ability to prioritise in a fast-paced setting.

Contract Details

• Duration: 8 weeks
• Hours: Full-time, Monday to Friday
• Location: BB6 (office-based)
• Salary: 32,000 - 36,000 per annum (pro rata).